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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 02, 2016 FBO #5305
DOCUMENT

R -- National Database Nursing Quality Indicators (NDNQI) membership - Attachment

Notice Date

5/31/2016
 

Notice Type

Attachment
 

NAICS

541611 — Administrative Management and General Management Consulting Services
 

Contracting Office

Department of Veterans Affairs;Purchasing & Contracting;Michael E. DeBakey VA Medical Center;2002 Holcombe BLVD;Houston TX 77030 4298
 

Solicitation Number

VA25616N0758
 

Response Due

6/3/2016
 

Archive Date

6/18/2016
 

Point of Contact

Anthony C Marion
 

E-Mail Address

4-7408<br
 

Small Business Set-Aside

N/A
 

Description

SOURCES SOUGHT 1. Title: National Database for Nursing Quality Indicators (NDNQI) 2. Purpose: The Michael E. Debakey Veteran Affairs Medical Center (MEDVAMC) hereby issues the following Request for Information (RFI). This RFI is to seek contractors with the capability to provide a 1 year membership/participation in a national nursing database; that captures not only nursing unit level data concerning nursing sensitive outcomes but also RN satisfaction. 3. Objective: To find qualified and certified contractors with the capability to provide a 1 year membership/participation in a national nursing database; that captures not only nursing unit level data concerning nursing sensitive outcomes but also RN satisfaction 4. Responses Requested: The MEDVAMC requires the following questions answered in this RFI: a. Name of Potential Contractor that possess the capability to perform this work. Contractors shall also provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and Data Universal Numbering System (DUNS) Number. b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications. c. Provide a list of active and inactive sales for commercial, federal, state, and local governments. d. Is your company available under any Government Wide Agency Contract (GWAC), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)? If so, please list the contract number and a brief summary of the products and services provided. e. Provide a short summary (two pages or less) of your potential approach to this type of contract and meeting the specific maintenance requirements for the identified equipment and your experience managing similar contracts with similar equipment. The summary shall also address the following: i. Provide an explanation of how your company will access the latest software and equipment updates and modifications for this specialized equipment. ii. Does your company have access to the source code and programming rights on the listed systems? If not, provide an explanation on how your company would get the work performed. 5. Opportunity: The MEDVAMC,is seeking information from potential contractors on their ability to provide this service. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all benefits outlined by the National Database of Nursing Quality Indicators ® website (www.nursingquality.org), as delineated as Mandatory Tasks and Associated Deliverables in the Draft Statement of Work. 6. Instructions and Response Guidelines: RFI responses are due by Wednesday June 3, 2016 at 2:00 pm (CST); size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to anthony.marion2.gov. All Question shall be submitted by June 1, 2016 at 12:00 pm (CST) The subject line shall read: National Database for Nursing Quality Indicators (NDNQI): NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4(a) - 4(d). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team. This RFI does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this RFI is preliminary as well as subject to modification and is in no way binding on the Government. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized in the Federal Business Opportunities (FedBizOpps) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI, or future RFP. 7. Contact Information: Contract Specialist, Anthony Marion Email address: anthony.marion2@va.gov Your responses to this notice are appreciated. Draft Statement of Work BACKGROUND INFORMATION: The National Database for Nursing Quality Indicators (NDNQI) is a large, centralized information pool that collects nursing data from hospitals all over the nation. The database is a repository for nursing ­ sensitive indicators, a program of the National Center for Nursing Quality (NCNQ). NDNQI is the only database containing data collected at the nursing unit level. This allows the VA to obtain information on nursing-sensitive indicators and their operational definitions, NDNQI enrollment procedures, quarterly reports to participating facilities, and examples from facility nurse liaisons of how NDNQI reports have been used to improve care. NDNQI provides national comparison data for acute care, long-term care, and behavioral health units based on bed size, teaching status, geographic status, and most importantly facilities of excellence (i.e. Magnet status.) NDNQI is the only database that provides data from Magnet hospitals. From this comparison, benchmarking is possible to provide stimulus for care improvements. NDNQI is a dynamic program. New nursing-sensitive indicators are added to the database; new projects are initiated; and new facilities join regularly. The guiding forces behind NDNQI are constantly trying to determine how this program can be enhanced to better serve the participating facilities and the nursing profession better. NDNQI, at a minimum, includes the nurse-sensitive clinical indicators required by the American Nurses Credentialing Center (ANCC) 2014 Magnet Manual. The VA/VHA data supplied by Contractor would be a form of a Limited Data Set, as defined in the HIPAA Privacy Rule. IHI is a subset of health information including an individual's demographic information that (1) is created or received by a health care provider, health plan, or health care clearinghouse that relates to the past, present, or future physical or mental health/condition of an individual, the health care provided to that individual, or the past, present, or future payment for the same, or that identifies the individual or provides a reasonable basis to be used to identify the individual. PHI is individually-identifiable health information transmitted or maintained by a Covered Entity in any form or medium. NOTE: PHI excludes employment records held by a Covered Entity in its role as an employer or health information belonging to an individual deceased more than 50 years. PHI, with respect to an individual, means any information about the individual maintained by an agency, including the following: (1) education, financial transactions, medical history, and criminal or employment history, and/or (2) information that can be used to distinguish or trace the individual's identity, including name, Social Security number, date and place of birth, mother's maiden name, or biometric records, 38 C.F.R. §75.112, and see also The Privacy Act, 5 U.S.C. §552a. Service: Data from hospitals participating in the NDNQI Program are aggregated in groups with comparable institutions ("Comparison Data") at least quarterly. VA's data are included in Comparison Data in accordance with NDNQI Program procedures. Contractor reserves the right to determine whether or not VA's data are included in Comparison Data. Comparison Data excludes any SPI, PHI, or other IHI; therefore, the VA-provided data poses no risk of unauthorized disclosure or use of Veteran or VA staff data or breach of confidentiality. A Clinical and Staffing Measure report that includes information on trends and Comparison Data, provided data is received for the NDNQI nursing quality measures within the scheduled timeline; and assurance of quality standards for data management in order to ensure data integrity and security. Contractor reserves the right to delete erroneous data. Except for data errors that appear in the VA' s error reports, Contractor will notify the VA of any erroneous data and will give the VA ten (10) business days or five (5) business days post-data submission deadline (whichever is sooner), to confirm whether such data are erroneous before Contractor deletes same. GENERAL REQUIREMENTS: a) Contractor shall possess the capability to provide all benefits outlined by the National Database of Nursing Quality Indicators ® website (www.nursingquality.org), as delineated as Mandatory Tasks and Associated Deliverables below. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: Seeking contractor with the capability to provide: i) The Web-based data entry: NDNQI will provide a secure, user-friendly website for member data entry. No software purchase is necessary. XML data files accepted. Only a limited data set will be submitted. This contract includes entry of 2014, 2015, and 2016 data, to date, by the vendor, as provided by the Michael E. DeBakey VAMC. ii) Quarterly national comparison data for nursing sensitive quality indicators and annually for registered nurse satisfaction: The NDNQI data allow staff nurses and nursing leadership the opportunity to review their data and evaluate nursing performance relative to patient outcomes. The facility can use the information to establish organizational goals for improvement at the unit level. iii) Timely reports: Once the data collection period has ended and NDNQI has received the facility's information, the report, including comparison data and analysis will be available in a timely manner. iv) Trending of data: NDNQI trends data over multiple quarters. v) RN Satisfaction Survey tools and data aggregation: To assist efforts to address the needs of staff, improving their work environment as well as retention and recruitment. Program participants have stated that this survey alone is worth the fee. An additional module of questions related to the American Nurses Credentialing Center Magnet-designation requirements is available and requested. vi)Training: Access to comprehensive online tutorial's for each indicator for persons with assigned permissions, NDNQI ® liaisons and quarterly conference calls. A quarterly newsletter is also provided to all participating facilities providing NDNQI ® updates. vii)Education: In addition to ongoing training on the indicators and the database, a continuing education credit is available from NDNQI training modules including one on pressure ulcer identification, staging, and sourcing. (This is available nationally for anyone without access to the secure website.) viii)Data Entry: For historical data comparisons with benchmarks for data entered to date. VA ANTICIPATED RESPONSIBILITIES: ix)Integrate data collection into the institutional infrastructure, accountabilities, and processes in order to optimize the collection of valid and reliable data for the NDNQI Program Measures, related definitions, and coding guidelines. For the purposes of this Agreement, "Measures" shall mean those variables, monitored over time, that focus on (i) how patients and their conditions are affected by their interaction with nursing staff, (ii) how care is delivered, (iii) staffing patterns expected to affect quality and quantity of care provided by nurses, and (iv) measurements of nursing satisfaction as described below; x)Identify data collection stakeholders within its institution and systematically negotiate their assistance and commitment to the success of the data collection and compilation; xi)Identify a Site Coordinator for VA. The Site Coordinator will (i) be responsible for data collection and timely submission, (ii) be available to answer questions from NDNQI Program staff and provide clarification on the data submitted, and xii)Distribute the NDNQI reports to responsible parties in the VA; xiii)Identify and submit accurate data according to NDNQI specifications, respond to queries for clarification, and/or make data submission corrections within the prescribed timeframes. VA understands and agrees that, in order to ensure data integrity, erroneous or invalid data may be deleted in accordance with NDNQI procedures. Any data submitted to NDNQI are considered to be a limited data set under HIPAA. xiv)Adhere to the data use obligations. Note: A "limited data set" is a limited set of identifiable patient information as defined in the Privacy Regulations issued under HIPAA. A "limited data set" of information may only be disclosed pursuant to the HIPAA Privacy Rule. Clinical and Staffing Measures The NDNQI Clinical and Staffing Measures are nursing sensitive metrics that are collected on specific types of hospital units. VA shall complete the Clinical and Staffing Indicator collection process according to NDNQI specifications and submit the data on the NDNQI Database website as set forth in posted timelines. RN Survey Contractor shall measure RN satisfaction yearly. If VA enrolls in the RN Survey, VA agrees to adhere to posted timelines and procedures for the RN Survey. This includes adhering to the NDNQI RN Survey Coordinator Data Collection Protocol and VA's local Institutional Review Board requirements for human subjects protection. The Parties acknowledge that full performance of their respective obligations may depend on certain acts of the other party. As required by the Federal Acquisition Regulation (FAR 52.212-4) and the Contract Dispute Act, in the event of a dispute or concern, the Parties will confer in good faith to identify the cause of the dispute or concern - including whether the failure of the complaining Party to perform contributed to the concern - and to resolve the dispute or concern amicably and professionally. All data included in the Program database that constitute a Limited Data Set and the use thereof shall be permitted by VA in accordance with the following terms and conditions: The NDNQI Program collects nursing quality-related data including the month and quarter of individual subject's outcomes and neonate subject's ages, making the NDNQI Program a Limited Data Set pursuant to HIPAA regulations. A Limited Data Set is Protected Health Information that excludes the following direct identifiers of the individual or of relatives, employers, or household members of the individual: a.Names; b.Postal address information, other than town or city, State, and zip code; c.Telephone numbers; d.Fax numbers e.Electronic mail addresses; f.Social security numbers; g.Medical record numbers; h.Health plan beneficiary numbers; i.Account numbers; j.Certificate/license numbers; k.Vehicle identifiers and serial numbers, including license plate numbers; I.Device identifiers and serial numbers; m.Web universal resource locators (URLs); n.Internet protocol (IP) address numbers; o.Biometric identifiers, including finger and voice prints; and p.Full face photographic images and any comparable images. Except as otherwise specified herein, Contractor may make all uses and disclosures of the Limited Data Set necessary to conduct the NDNQI Program and any affiliated research projects. In addition to Contractor, the individuals, or classes of individuals, who are permitted to use or receive the Limited Data Set include: all NDNQI Program staff including researchers and subcontractors performing services on behalf of or in association with Contractor. Contractor may make the Limited Data Set available to third parties for research approved by Contractor provided that (i) the data cannot be identified by the third party as VA data, (ii) the data cannot be identified by the third party as data of an individual subject, and (iii) the third party signs a data use agreement that complies with the HIPAA Privacy Rule. Contractor agrees to not use or disclose the Limited Data Set for any other purpose other than as described herein or as required by law. Contractor agrees to use appropriate safeguards to prevent use or disclosure of the Limited Data. Contractor agrees to report to VA within ten (10) business days of which Contractor becomes aware of any use or disclosure of the Limited Data. DATAUSE In addition to the allocation of rights as described in the FAR, Contractor retains all right, title and interest in and to specialized database software, the Measures used as part of the NDNQI Program, tutorials and the Program database. Provision of services hereunder does not transfer to VA any of Contractor's right, title and interest to its intellectual property, including Confidential Information defined in the Confidential Information Section in this Agreement, and reserves all rights thereto.VA may use the NDNQI Comparison Data and benchmarks only during the term of this Agreement and only for (i) self ­ evaluation for purposes of performance and quality improvement including improving nursing services, patient care, nurse satisfaction as well as for targeting internal nursing education needs, internal research, satisfaction of external reporting requirements for Magnet, state hospital association, Baldrige, or Beacon awards and (ii) marketing to recruit patients or nurses.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HoVAMC/VAMCCO80220/VA25616N0758/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-16-N-0758 VA256-16-N-0758.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2768117&FileName=VA256-16-N-0758-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2768117&FileName=VA256-16-N-0758-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Purchasing & Contracting;Michael E. DeBakey VA Medical Center;2002 Holcombe BLVD;Houston TX

Zip Code: 77030
 

Record

SN04132522-W 20160602/160531233923-ee8afc1dfe8f3168453028e54438ee26 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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