SOLICITATION NOTICE
J -- Maintenance Agreement for the TomoTherapy Hi-ART Radiotherapy Accelerator system Laboratory Equipment
- Notice Date
- 6/2/2016
- Notice Type
- Presolicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E128, Rockville, Maryland, 20852, United States
- ZIP Code
- 20852
- Solicitation Number
- N02RC62595-76
- Archive Date
- 6/13/2016
- Point of Contact
- Catherine Muir, Phone: (240) 276-5434
- E-Mail Address
-
muirca@mail.nih.gov
(muirca@mail.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E144, Bethesda, MD 20892, UNITED STATES Description: National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB), plans to procure on a sole source basis maintenance services for the Government-owned TomoTherapy Hi-ART system Laboratory Equipment that is manufactured by TomoTherapy, Inc.; a wholly owned subsidiary of Accuray; 1240 Deming Way, Madison, WI 53717-1954. The response close date of this notice for this requirement is in accordance with FAR 5.203(a)(1). This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and in accordance with simplified acquisition procedures as stated in FAR Part 13.106-1(b)(2), and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 811219 and the business size standard is $20.5M. Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract. The period of performance will be twelve (12) months from the date of award. It has been determined there are no opportunities to acquire green products or services for this procurement. The Radiation Oncology Branch exists as part of the National Cancer Institute (NCI) Center for Cancer Research (CCR). The research clinical trials that the ROB develops and conducts involve novel technology and/or imaging based approaches to radiation therapy treatment. Within ROB Computer Tomography (CT) and Magnetic Resonance (MR) image fusion is a routine part of a patient treatment planning. The ROB also provides treatment via radiosurgery, intensity-modulated 3-D conformal radiotherapy (IMRT), real-time dose measurement, brachytherapy, and MR-guided procedures. The Radiation Oncology Branch (ROB) plans and conducts pre-clinical and clinical research on the biologic and therapeutic effects of radiation administrated alone or in combination with other modalities of treatment; to develop novel technology and imaging based approaches for radiation oncology; to investigate the natural history of disease to understand and evaluate means of diagnostic assessment for the purpose of optimizing treatment selections; and to provide radiation therapy as well as general oncology consultations for patients admitted to other Clinical Research Center (CRC) clinical services, in a collaborative approach. The Radiation Oncology Branch of the CCR treats cancer patients with radiation according to approved clinical protocols. The TomoTherapy Hi-ART system is a sophisticated radiotherapy accelerator that provides the ability to perform volumetric pre-treatment imaging to precisely position the patient. The system consists of the accelerator operational components, control computer, treatment planning system, dose calculating parallel processing computer, patient database and registry and associated quality assurance devices. This system is regulated as a medical device by the FDA. The treatments are delivered helically. The ROB has no other treatment system that can deliver treatments of this type. Downtime to component failure can jeopardize the successful treatment patients. The TomoTherapy Hi-ART accelerator is an extremely complex system and requires frequent service visits to maintain uptime. The medical device is an FDA approved, as well as a federally regulated piece of radiation producing equipment. The TomoTherapy Hi-Art contains proprietary hardware and software components including the control, treatment delivery, and treatment planning software. The Contractor shall provide all labor, material, and equipment to perform maintenance services for Government-Owned laboratory equipment, including no less than one (1) annual preventative maintenance inspection, telephone and secure email support, and emergency on-site service requests within twenty-four (24) hours of request for service, Contractor shall guarantee an uptime percentage of at least 98%, on the following TomoTherapy, Inc. equipment: • TomoTherapy Hi-ART system and all associated accessories, which includes software upgrades as applicable during the contract period. The maintenance, including upgrades, shall be performed by technically qualified Original Equipment Manufacturer (OEM) trained personnel with a minimum of two (2) years of experience servicing the specified laboratory equipment. The Contractor shall provide technical support hot-line number for telephonic trouble-shooting and secure email technical and clinical support as follows: • Preventative Maintenance inspections shall occur Monday through Friday during standard business hours (8AM-5PM ET) not including Contractor holidays. • Unlimited emergency repair service shall be provided Monday through Friday excluding Contractor and Federal holidays during 8AM-9PM ET. • Technical support via email and via a hot-line number for telephonic trouble shooting (HelpDesk) 24 hours/7 days per week, not including Contractor holidays. Service shall be performed at the following location: NIH/NCI Building 10 CRC Room B2-3650, 9000 Rockville Pike, Bethesda, MD 20892. This equipment is manufactured by TomoTherapy, Inc. Due to the instrumentation being highly specialized and proprietary; the maintenance and software upgrade work needs to be performed by manufacturer trained personnel. In addition, the data collection software supplied with this equipment is proprietary and updates and patches are solely available through TomoTherapy, Inc. TomoTherapy, Inc. is the only known source capable of providing the required maintenance services for the existing Hi-ART system, and all associated accessories. It is critical for the ROB research community to have this equipment calibrated accurately and maintained according to the manufacturer's specifications. Any deviation from the unique ROB design specifications could ruin countless hours of work, distort and destroy the integrity of information and/or ruin further studies, significantly delay the ROB's throughput, and ultimately impede the ability to provide contemporaneous vital patient treatment. This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 3:00PM EDT, on June. 12, 2016. All responses and questions must be in writing and faxed (240) 276-5401 or emailed to Catherine Muir, Contracting Officer via electronic mail at muirca@mail.nih.gov. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) through SAM.gov. Reference: N02RC62595-76 on all correspondence.
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- Record
- SN04136235-W 20160604/160602234757-49b6cad6be97e9dc694d2164b35fec73 (fbodaily.com)
- Source
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