Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 11, 2016 FBO #5314
DOCUMENT

H -- PM Fume Hoods Inspection and Certification - VAMC Lebanon PA - Attachment

Notice Date

6/9/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4;1010 Delafield Road;Pittsburgh, PA;15215-1802
 

ZIP Code

15215-1802
 

Solicitation Number

VA24416Q1053
 

Response Due

6/10/2016
 

Archive Date

8/9/2016
 

Point of Contact

Lemual Faircloth
 

Small Business Set-Aside

N/A
 

Description

This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this sources sought. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this Sources Sought Notice. The draft Statement of Work (SOW) follows: DRAFT STATEMENT OF WORK: 1. Title of Project: FY16 Hood Inspections for Pharmacy Service and Laboratory Service 2. The Contractor shall: a.Provide all labor, tools, travel and equipment b.Be accredited to biologically and mechanically inspect and certify the hoods as listed below located at the Lebanon Veterans Affairs Medical Center (LVAMC),1700 South Lincoln Avenue, Lebanon, PA 17042. Minimum of one (1) sample per location plus one (1) control sample. c.Ensure certification of Laboratory hoods complies with Laboratory Ventilation Hood Performance Checks Guidance. Appendix A a.Face velocity 75 to 125 feet/minute (fpm), optimum flow 100 fpm, with sash at max open position or designated sash height stop levels, i.e. 50% opening. b.Each individual flow reading should be +/- 10% of the average reading. c.Maximum face velocity 125 fpm. d.High toxicity and radiation face velocity should be 125 to 150 fpm. e.The hood fixed continuous airflow monitoring device shall be verified with face velocity data. d.Ensure all preventative maintenance, non-viable & viable air sampling meets criteria stated in Pharmacy Service Memorandums 719-37, 719-40 and 719-41 (Appendix B, C and D). e.Be able to certify in accordance with the USP 797 guidelines http://www.usp.org/store/products-services/usp-compounding-compendium: ISO Class 5: not more than 3520 particles 0.5 micrometers and larger size per cubic meter of air for CAI f.Be able to certify Baker Glove Boxes. g.Ensure routine certification procedures will meet or exceed current and applicable local, state and/or federal pharmacy laws. h.Ensure certification of Laboratory hoods complies with Occupational Safety and Health Administration 29CFR1910.1450. https://www.osha.gov/pls/oshaweb/owares.do_search?p_doc_type=STANDARDS&p_search_type=StandTextPolicy&p_search_str=1910.1450 i.Ensure preventive maintenance meets local VA guidelines: All equipment within the Medical center shall be documented in the AEMS/MERS system, including ventilation hoods, for documented preventive maintenance checks. Each piece of equipment shall have attached a PM program regardless of who performs the PM (e.g. maintenance mechanic or vendor). If a vendor completes the PM procedure the work order shall be closed out as such. There is no acceptable alternative to documenting PMs in the AEMS/MERS (VA work order system). 3. Equipment and Requirements: 1)Pharmacy: a.Barrier Isolator, Manufacturer Baker, Model Number SS603 ST, Serial Number 85322 (inpatient) B17, Room 138B, In-Patient Pharmacy, Baker, Model SS603ST, SN 85322, PMI# 6640-9083, ISO Class 5 1. Two (2) mechanical inspections/certifications per year, when device is relocated, or when service is performed. 2. Two (2) biological viable air samplings are required per year 3. Preventive maintenance: All polyester pre-filters accessible in CAI will be removed and vacuumed to remove dust, debris and particles once monthly by Pharmacy Service 4. Viable air sampling: a. Air fungal b. Air bacteria 5. Non-viable particle sampling - Tests required by CETA compounding isolator testing guide CAG-002-2006 Rev. 08-Dec-2008: a. Airflow test (main and pass through chambers b. Chamber Pressure Test c. HEPA Filter Integrity Test d. Airflow Smoke Pattern Test e. Preparation Ingress and Egress Test f. Particle Count Tests 6. Labor to replace filters if necessary for proper hood operations. Filters at VA expense 7. Preparation and submission of written reports containing findings, certification, recommended repairs with justifications, and cost estimates of any recommended maintenance and repair 8. Emergency repairs, billed separately at an additional cost b.Barrier Isolator, Manufacturer Baker, Model Number CS 500, Serial Number 86013 (chemotherapy), B17, Room 457, Chemo: Baker, Model CS500, PMI # 6640-9084 Type, Other, ISO Class 7. Chemo hood testing must meet manufacturer's specifications maintained by Pharmacy and/or AC Shop. 1. Two (2) mechanical inspections/certifications per year, when device is relocated, or when service is performed. 2. Two (2) biological viable air samplings are required per year 3. Preventive maintenance: All cleaning will be performed by Pharmacy Service 4. Viable air sampling: a. Air fungal b. Air bacteria 5. Non-viable particle sampling- Tests required by CETA compounding isolator testing guide CAG-002-2006 Rev. 08-Dec-2008: a.Airflow test (main and pass through chambers b.Chamber Pressure Test c.Site Installation Assessment Tests d.HEPA Filter Integrity Test e.Particle Containment Integrity and Enclosure Leak Test f.Airflow Smoke Pattern Test g.Preparation Ingress and Egress Test h.Particle Count Tests 6. Labor to replace filters if necessary for proper hood operations. Filters at VA expense 7. Preparation and submission of written reports containing findings, certification, recommended repairs with justifications, and cost estimates of any recommended maintenance and repair 8. Emergency repairs, billed separately at an additional cost c.LabConco Protector Laboratory Hood, Catalog # 2247400, Serial # 110643965, B17, Room 138B, Labconco Catalog # 2247400, Serial # 110643965, PMI # 6640-0021.Class 1 biosafety cabinet to meet manufacturers specifications 1.Two (2) mechanical inspections/certifications per year, when device is relocated, or when service is performed. 2.Perform airflow smoke patterns 3.Preparation and submission of written reports containing findings, certification, recommended repairs with justifications, and cost estimates of any recommended maintenance and repair 4.Emergency repairs, billed separately at an additional cost 2)Laboratory: a. Fume Absorber, Manufacturer Labconco, Serial Number 130474406, B1, Room 042, Histology Lab, Labconco, Model 3955400, SN 130474406, PMI# 6640-0039 1.Two (2) mechanical inspections/certifications per year, when device is relocated, or when service is performed. 2.Labor to replace filters if necessary for proper hood operations. Filters at VA expense 3. Preparation and submission of written reports containing findings, certification, recommended repairs with justifications, and cost estimates of any recommended maintenance and repair 4. Emergency repairs, billed separately at an additional cost b.Chemical Fume Hood, Manufacturer Shandon, Model Number LIP9700, Serial Number 40893-43, B1, Room 042, Histology Lab, Shandon Lipshaw, Model 9700, grosslabsenior, SN 40893 -43, PMI# 6640-9049, Type is Chemical Fume Hood 1. Two (2) mechanical inspections/certifications per year, when device is relocated, or when service is performed. 2. Labor to replace filters if necessary for proper hood operations. Filters at VA expense 3. Preparation and submission of written reports containing findings, certification, recommended repairs with justifications, and cost estimates of any recommended maintenance and repair 4. Emergency repairs, billed separately at an additional cost c.Class II Biosafety Cabinet, Manufacturer Baker, Model Number SG403, Serial Number 79071, B1, Room 3, Microbiology: Baker, Model SG403, PMI # 6640-9069, Type is Class II, A2, BSC 1.Two (2) mechanical inspections/certifications per year, when device is relocated, or when service is performed. 2.Labor to replace filters if necessary for proper hood operations. Filters at VA expense 3.Preparation and submission of written reports containing findings, certification, recommended repairs with justifications, and cost estimates of any recommended maintenance and repair 4.Emergency repairs, billed separately at an additional cost 5. Inspection Timeframe: Inspections are required every six months. The first inspection/certification shall be performed during the month of July, and the second inspection/certification shall be performed during the month of January. All items listed above shall be inspected/certified in a single day. The contractor is to preschedule a date for the certification. 6. Inspection and Preventative Maintenance Hours: a)Pharmacy: Work shall be performed Monday through Friday, excluding Federal holidays, during the afternoon and evening hours, beginning no earlier than 1:00 pm. b)Laboratory: Work shall be performed Monday through Friday, excluding Federal holidays, between the hours of 8:00 am and 4:00 pm. a. Histology lab inspection/certification shall be performed in the morning. b. Microbiology/Laboratory inspection/certification shall be performed in either the morning or afternoon. 7. Emergency Repairs a) Emergency repairs are to be performed Monday through Friday, excluding Federal holidays, during the morning, afternoon and evening hours b) Point of contact for emergency repairs will be the inpatient pharmacy supervisor. 8. Contractors coming on station will be required to stop by the Police office to register before beginning any work in the Lebanon VA Medical Center. 9. Documentation: The Contractor shall prepare and submit a written report containing findings, certifications, recommended repairs with justifications, and cost estimates of any recommended maintenance and repair. In addition to one (1) hard copy of the report, the Contractor shall also provide one (1) electronic copy. A report is required after each visit. Any repairs that are needed to bring the item up to certification are not part of this Contract. 1.Air flow face velocity data in fpm required for performance checks include: a.Pass or Fail b.minimum flow c.maximum flow d.average flow e.date conducted f.velometer type and serial number g.Name of individual 2.Post the latest air flow data at the hood (include a, b, c, d, and e above) 3.Retain copies of all air flow data 4.Retain copies of calibration certifications for velometer 10. Schedule of inspection/certification shall be coordinated after contract award. All work shall be performed by competent, experienced personnel qualified to work on the specified equipment in accordance with manufacturer recommendations and VA specifications. The Contractor shall make sure all manufacturer specifications and VA specifications are met. The Contractor shall provide factory training certificates/competencies for all technicians assigned to service the specified equipment, in accordance with The Joint Commission (TJC) and the College of American Pathologists (CAP). Such certificates/competencies are to be submitted to the Pharmacy Service and to the Laboratory Service. Contact information to be provided after award, within thirty (30) days from date of contract award. Failure to provide this required documentation will result in non-payment. 11. Handling of Laboratory specimens: Contractor shall complete the specimen processing within 24 hours and shall deliver them back to the LVAMC within that same 24 hour period. In the event of weekend or Federal National Holiday, return deliveries shall occur on the next business day. The National Holidays are as follows: New Year's Day January 1 Martin Luther King's BirthdayThird Monday in January President's DayThird Monday in February Memorial DayLast Monday in May Independence DayJuly 4 Labor DayFirst Monday in September Columbus DaySecond Monday in October Veterans DayNovember 11 Thanksgiving DayFourth Thursday in November Christmas DayDecember 25 12. Performance Period: The Government is requesting one base period of one year and four option periods of one year. Base Period: 1 July 2016 thru 30 June 2017 Option Period 1: 1 July 2017 thru 30 June 2018 Option Period 2:1 July 2018 thru 30 June 2019 Option Period 3:1 July 2019 thru 30 June 2020 Option Period 4:1 July 2020 thru 30 June 2021 Any interested small business concern must submit a no longer that 3 page capability statement addressing its ability to meet the requirements above to Mark Murray, Contract Specialist, at Lemual.Faircloth@va.gov no later than 10 June 2016, 16:00 PM. Interested parties are also welcome to identify any ambiguities with the SOW and are welcome to suggest enhancements to the SOW and include them separately with their capability statement. Questions regarding this Sources Sought Notice will not be answered.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24416Q1053/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-16-Q-1053 VA244-16-Q-1053_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2790449&FileName=VA244-16-Q-1053-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2790449&FileName=VA244-16-Q-1053-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Network Contracting Office 4;1700 S Lincoln Ave;Lebanon, PA

Zip Code: 17042
 

Record

SN04144352-W 20160611/160609234543-58c77744518b12b250f8d3bab35e5d81 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |