SOLICITATION NOTICE
V -- Final Bid - HOTEL LODGING ROOMS 22FEB-14 MAR 2016
- Notice Date
- 6/13/2016
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- 399 Chrisman Rd Suite 101, Ft Buchanan, PR 00934
- ZIP Code
- 00934
- Solicitation Number
- W912C3-16-Q-023A
- Response Due
- 6/17/2016
- Archive Date
- 12/14/2016
- Point of Contact
- Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
- E-Mail Address
-
Clientservices@fedbid.com;
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W912C3-16-Q-023A and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a small business size standard of $32.50M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2016-06-17 15:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Special Shipping Instructions. The MICC Fort Buchanan requires the following items, Meet or Exceed, to the following: LI 001: Lodging - Period 23 June 2016 through 26 June 2016 The vendor shall furnish LODGING ACCOMMODATIONS pricing as indicated. The occupant is responsible for any additional charges incurred by his/her guests NOT INCLUDED IN THE SIGNED ORDER. PRICING SHALL INCLUDE LODGING COST AND ANY RELATED ASSOCIATED COST AND SERVICE FEE, IF APPLICABLE. The prices shall not exceed the Per diem allowance for the period., 60, EA; LI 002: Lodging - Period 24 June 2016 through 26 June 2016 The vendor shall furnish LODGING ACCOMMODATIONS pricing as indicated. The occupant is responsible for any additional charges incurred by his/her guests NOT INCLUDED IN THE SIGNED ORDER. PRICING SHALL INCLUDE LODGING COST AND ANY RELATED ASSOCIATED COST AND SERVICE FEE, IF APPLICABLE. The prices shall not exceed the Per diem allowance for the period., 112, EA; LI 003: Breakfast & Lunch Buffet (Adult) - Date 24 June 2016 PRICE INCORPORATED IN THIS SUBCLIN SHALL NOT EXCEED THE GSA PER DIEM PROPORTIONAL MEAL RATES AS APPLICABLE TO THE REGION FOR BOTH MEALS (EXAMPLE: San Juan: Breakfast: $15.00 + Lunch: $27 = $42.00 (per the proportional meal rate). BREAKFAST: Full breakfast (hot/cold) and beverages including coffee, tea and an assortment of cold beverages (juices). (Sample: Eggs, 2 types of breakfast Meats: (bacon and/or ham and/or sausage), Hash Browns, Breads, assorted pastries, Drinks (coffee, tea, hot chocolate and milk), hot and cold Cereals, Fruits) LUNCH: Includes (2) main entrees with different meats, starch(s), salads, vegetables, grains, fruits, desserts and assortment of cold beverages including sodas. (Sample meats (6-8 oz cooked or standard oz): beef, ham, pork, Poultry: chicken, turkey, sea food) PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: standard size ounces on foods; juice/sodas 8 oz; PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE)., 20, EA; LI 004: Breakfast & Lunch Buffet (Adult) Period 25 June 2016 through 26 June 2016 PRICE INCORPORATED IN THIS SUBCLIN SHALL NOT EXCEED THE GSA PER DIEM PROPORTIONAL MEAL RATES AS APPLICABLE TO THE REGION FOR BOTH MEALS (EXAMPLE: San Juan: Breakfast: $15.00 + Lunch: $27 = $42.00 (per the proportional meal rate). BREAKFAST: Full breakfast (hot/cold) and beverages including coffee, tea and an assortment of cold beverages (juices). (Sample: Eggs, 2 types of breakfast Meats: (bacon and/or ham and/or sausage), Hash Browns, Breads, assorted pastries, Drinks (coffee, tea, hot chocolate and milk), hot and cold Cereals, Fruits) LUNCH: Includes (2) main entrees with different meats, starch(s), salads, vegetables, grains, fruits, desserts and assortment of cold beverages including sodas. (Sample meats (6-8 oz cooked or standard oz): beef, ham, pork, Poultry: chicken, turkey, sea food) PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: standard size ounces on foods; juice/sodas 8 oz; PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE)., 440, EA; LI 005: Breakfast (Children 0-5 years)Period 25 June 2016 through 26 June 2016 Full breakfast (hot/cold) and beverages including an assortment of cold beverages (juices). (Sample: (1) Egg, 1 breakfast Meat: (bacon and/or ham and/or sausage), Pancakes/French Toast, Drinks: Fruit Juices, warm chocolate milk and cold milk, hot and cold Cereals, Sliced Fruits) PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: standard size ounces on foods; juice/sodas 8 oz; PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE)., 20, EA; LI 006: Breakfast (Children 6-12 Years)Period 25 June 2016 through 26 June 2016 Full breakfast (hot/cold) and beverages including an assortment of cold beverages (juices). (Sample: Eggs, 2 types of breakfast Meats: (bacon and/or ham and/or sausage), Hash Browns, Breads, assorted pastries, Drinks (hot chocolate milk and milk), hot and cold Cereals, Fruits) PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: standard size ounces on foods; juice/sodas 8 oz; PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE)., 28, EA; LI 007: Breakfast (Children 13-18 years)Period 25 June 2016 through 26 June 2016 Full breakfast (hot/cold) and beverages an assortment of cold beverages (juices). (Sample: Eggs, 2 types of breakfast Meats: (bacon and/or ham and/or sausage), Hash Browns, Breads, assorted pastries, Drinks (hot chocolate milk and milk), hot and cold Cereals, Fruits) PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: standard size ounces on foods; juice/sodas 8 oz; PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE)., 12, EA; LI 008: Lunch (Children 0-5 Years) - Period 25 June 2016 through 26 June 2016 Includes Menu: 1 Slice of Meat 3 to 4 oz 1/2 cup of Starches(rice, mashed potatoes, pasta) 1/2 cup of vegetables/salads/grains Sliced fruits 1 desert (Quantity Meats- 3oz to 4 oz, Juice/Soda 4 to 6 oz) Note: If groups will be staying for more than one day, a variation of foods shall be provided. PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE), 20, EA; LI 009: Lunch (Children 6-12 Years)- Period 25 June 2016 through 26 June 2016 Menu May include: Chicken Tenders Fish sticks Spaghetti and Meat balls Hot dogs Hamburgers Fries/Chips Sliced fruits 1 desert Note: If groups will be staying for more than one day, a variation of foods shall be provided. PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: standard size ounces on foods; juice/sodas 8 oz(unless indicated otherwise); PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE)., 28, EA; LI 010: Lunch (Children 13-18 Years) - Period 25 June 2016 through 26 June 2016 Includes (2) main entrees with different meats, starch(s), salads, vegetables, grains, fruits, desserts and assortment of cold beverages including sodas. (Sample meats: beef, ham, pork, Poultry: chicken, turkey, sea food) Note: If groups will be staying for more than one day, a variation of foods shall be provided. PROVIDE SAMPLE OF MENU WHEN YOU SUBMIT THIS DOCUMENT Sample Menus. Menu must include the quantities and size of portions per individual example: standard size ounces on foods; juice/sodas 8 oz; PRICING SHALL INCLUDE ANY/ALL RELATED APPLICABLE COST. (SAMPLE: GRATUITIES, ETC (IF APPLICABLE)., 12, EA; LI 011: Self-Parking Stay at the Hotel - Period 24 June 2016 through 25 June 2016 NO VALET PARKING, 20, EA; LI 012: Self-Parking Stay at the Hotel-Period 25 June 2016 through 26 June 2016 NO VALET PARKING, 180, EA; LI 013: Self-Parking No Stay at the Hotel - Period 24 June 2016 through 25 June 2016 NO VALET PARKING, 20, EA; LI 014: INFOCUS-PROJECTOR-CONF RELATED EQUPMENT Period 25 June 2016 through 26 June 2016, 4, EA; LI 015: Large Projectors (9X2 Front Projection with Dress Skirt)Period 25 June 2016 through 26 June 2016, 4, EA; LI 016: Microphone Handheld Wireless conference related equipment - Period 25 June 2016 through 26 June 2016, 10, EA; LI 017: Sound System 151 to 300 Persons. The System shall include One (1) audio mixer speakers with stand, one (1) CD Player and one (1) wire handheld microphone. Period 25 June 2016 through 26 June 2016, 4, EA; LI 018: 36?TV Period 25 June 2016 through 26 June 2016, 16, EA; LI 019: DVD / VCR - Conference Related Equipment - Period 25 June 2016 through 26 June 2016, 16, EA; LI 020: Computer Presentation Clicker - REMOTELY MOVE THE SLIDES - Period 25 June 2016 through 26 June 2016, 4, EA; LI 021: Conference Room (Capacity 101-500 persons)Period 25 June 2016 through 26 June 2016, 2, EA; LI 022: Conference Room (Capacity 51-100 persons) Period 25 June 2016 through 26 June 2016, 2, EA; LI 023: Conference Room medium Child Care Services Capacity 300 Square Feet Period 25 June 2016 through 26 June 2016, 2, EA; LI 024: Conference Room mediums Child Care Services Capacity 350 Square feet Period 25 June 2016 through 26 June 2016, 2, EA; LI 025: Conference Room mediums Child Care Services Capacity 500 Square feet Period 25 June 2016 through 26 June 2016, 2, EA; LI 026: Conference Room mediums Child Care Services Capacity 750 Square feet Period 25 June 2016 through 26 June 2016, 2, EA; LI 027: Conference Room medium Child Care Services Capacity 1,050 Square feet Period 25 June 2016 through 26 June 2016, 2, EA; LI 028: Banquet Room (Capacity 250 persons) Period 25 June 2016 through 26 June 2016, 2, EA; LI 029: ADMINISTRATIVE ROOM: Hotel shall provide a room with internet access, tables, chairs, workspace and storage space to accommodate up to 35 people. Requirement: Ice water and cups for attendees. Actual Capacity 20 Persons Period 23 June 2016 through 26 June 2016, 4, EA; LI 030: Registration Area: 6 Tables with skirt and 3 chairs each from 2:00PM to 9:00PM Period 23 June 2016 through 23 June 2016, 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, MICC Fort Buchanan intends to document bids online to be facilitated by the third-party Marketplace, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to document pricing. Offerors may submit bids during the specified period of time. MICC Fort Buchanan is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. FAR 52.232-39 Unenforceability of Unauthorized Obligations. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34, 52.204-9 Personal Identity Verification of Contractor Personnel. FAR 52.209-7 Information Regarding Responsibility Matters,52.208-9 Contractor Use of Mandatory Sources of Supply or Services, Incorporated by reference FAR 52.252-2:The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far. The following DFARS clauses are applicable under DFAS 252.212-7001: 252.225-7001, Buy American Act and Balance of Payments Program; 252.211-7003 ITEM IDENTIFICATION AND VALUATION (JUN 2005); 252.246-7000 Material Inspection and receiving Report and Army Electronic Invoicing Instructions; 252.232-7006 WAWF Payment Instructions. DFARS 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law?Fiscal Year 2016 APPROPRIATIONS (DEVIATION 2016-O0002) (OCT 2015). FAR 52.204-7 System for Award Management; FAR5 52.204-13 52.204-7 System for Award Management Maintenance. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Sellers must present their representations and certifications, upon request, through the Online Representations and Certifications Application (ORCA) at http:orca.bpn.gov. NOTE: Update on the small business certifications is required. Small Business Administrations recently changes the HUBZone Certification. Ensure your company has completed a Certification and Representation review in SAM and update the required sections as applicable. Please verify the information at http://map.sba.gov/hubzone/maps/ In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the contractor shall submit their payment request electronically using the Wide Area Workflow (WAWF). The WAWF website is located at https://wawf.eb.mil. There is no charge to use WAWF. Contractors must register to use WAWF at this website and ensure an electronic business point of contact (POC) is designated in the System for Award Management (SAM)site at https://www.sam.gov within ten (10) calendar days after award of this contract. Contractor training is available at the website Home Page, under about WAWF. Contractors may contact the WAWF Customer Support for assistance toll free at 866-618-5988; commercial: 801-605-7095; Fax commercial: 801-605-7453 or CSCASSIG@CSD.DISA.MIL DFARS 252-232-7006 Wide Area Workflow Payment Instructions Bid MUST be good for 30 calendar days after submission No partial shipments unless otherwise specified at time of order. If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. Award will be made base on the Lower Price Technically Acceptable (LPTA) and an agreement has been reached on all terms and conditions, at a fair and reasonable price. "Acceptance period," as used in this provision, means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of bids. This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this Fedbid. The Government requires a minimum acceptance period of 90 calendar days. A bid allowing less than the Government's minimum acceptance period will be rejected. The bidder agrees to execute all that it has undertaken to do, in compliance with its bid, if that bid is accepted in writing within 60 Calendar day acceptance period"
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