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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 17, 2016 FBO #5320
DOCUMENT

C -- AE Commissioning-Expand Building 1, 1st Floor Project 610-311 - Attachment

Notice Date

6/15/2016
 

Notice Type

Attachment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Veterans Affairs;Network 10 Contracting Office;8888 Keystone Crossing;Suite 1100;Indianapolis IN 46240
 

ZIP Code

46240
 

Solicitation Number

VA25116R0307
 

Response Due

6/29/2016
 

Archive Date

10/6/2016
 

Point of Contact

Felecia A. Beamen, Contracting Officer
 

Small Business Set-Aside

N/A
 

Description

Please note that this is NOT a request for SF330's or proposals, the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. The VA Northern Indiana Health Care System (Ft. Wayne NIHCS), Ft. Wayne, IN, is conducting a market survey for qualified (1) Service-Disabled Veteran Owned Small Businesses (SDVOSB): (2) Veteran Owned Small Businesses (VOSB); (3) 8(a) contractors, (4) HUBZone Small Businesses, (5) Women Owned Small Businesses (WOSB), (6) Small Business, etc., capable of providing the required services outlined below for the VA Northern Indiana Health Care System located in Ft. Wayne, IN. The North American Industrial Classification System (NAICS) code is 541330, small business size standard of $1.5M in average annual receipts for the preceding three years. Responses to this notice must be submitted in writing (email preferred) and received no later than June 29, 2016. No telephone inquiries will be accepted or returned. Additional information about this project will be issued on the Federal Business Opportunities website http://www.fbo.gov once available. Prospective SDVOSB firms are reminded that in accordance with VA Acquisition Regulation (VAAR) 852.219-10, at least 50 percent of the cost of personnel for contract performance of the contract shall be spent for employees of the SDVOSB concern or employees of other eligible service-disabled veteran-owned small business concerns. Scope of project: The Commissioning Agent (CA) shall provide all labor, materials and instrumentation required to complete the scope of work as outlined below. The construction project for which commissioning will be provided is a 1 st floor addition to Bldg. 1 at VA Northern Indiana Health Care System, Ft. Wayne, IN. The addition will be approximately 16,000 G SF of new construction and approximately 3,500 SF of renovation of adjacent space. The design time frame is 280 calendar days. The construction duration is estimated at 14-18 months. 1.Basic Commissioning Services Description of Scope A.For this project, the Department of Veterans Affairs establishes AE Design contracts for Design Phase and Construction Period Services. The Department also establishes a construction contract with a Prime Contractor to provide construction services. Both contracts are administered by a VA Contracting Officer and his/her designated representative. During the Design Phase and Construction Phase, this representative is the Contracting Officer Representative (COR). On every project, the authority to modify any contract is strictly limited to the Contracting Officer. B.In this structure, all communications on contractual issues are strictly limited to communications between the VA and these two prime contractors (AE Team and Prime Contractor). It is the practice of the VA to require that communication between other parties to the contracts (AE Sub-consultants, Subcontractors and Vendors) be routed through these two prime contractors and the VA. C.Commissioning is a process that relies upon high levels of communications and collaboration between all parties to the design and construction process. By its nature, the levels of communication and cooperation between the Commissioning Authority and all other parties to the process (Architects, Engineers, Subcontractors, Vendors, third party testing agencies, etc) is essential to the success of the Commissioning effort. In the absence of the relationships, cooperation and support created by this communication, the Commissioning Process will likely fail to achieve its ends. D.With this fundamental conflict in mind, this Commissioning Plan has been developed to recognize that, in the execution of the Commissioning Process, the Commissioning Agent must develop effective methods to communicate with every member of the construction team involved in delivering commissioned systems while simultaneously respecting the exclusive contract authority of the Contracting Officer and his/her Designated Representative. Thus, all procedures outlined in this manual must be executed within the following limitations: i.The Commissioning Agent may maintain a continuous open communication with the AE team, including sub-consultants, the Contractor and subcontractors and the Owner's team to facilitate a collaborative commissioning process subject to the specific limitations outlined below. ii.All communications shall be copied to the COR and Contracting Officer. iii.All information from the Commissioning Agent to any party to the project must be transmitted with the following clear limitations: a.No communications (verbal or written) will be deemed to constitute direction that modifies the terms of any contract between the Department of Veterans Affairs and any party to the construction project. b.Commissioning Issues communicated in writing to the Contractor or AE Team and copied to the COR are provided to all parties to the contract to expedite communication. All issues must be understood as the professional opinion of the Commissioning Agent and suggestions for issue resolution only until expressly provided as direction by the COR. c.In the event that any Commissioning Issues and suggested resolutions are deemed to require either an official interpretation of the construction documents or are determined to require a modification of the contract documents, the Contracting Officer will issue an official directive to this effect. d.All parties to the Commissioning Process shall be individually responsible for alerting the COR of any issues that they deem to constitute a potential contract change prior to acting on these issues. e.Authority for design and construction issues resolution rests solely with the Contracting Officer. E. Provide Commissioning Services for the building systems as designated below. These Commissioning Services shall include administration and delivery of the process of verifying and documenting performance of each of these designated building systems, within the functional capabilities of their design. 2. Commissioning Team Team MemberDescription VAMC-Contracting Officer RepresentativeOn-site technical representative of the Contracting Officer. VAMC-Facilities Management DepartmentRepresentative of the Facilities Management Department Architectural Design ProfessionalArchitect's Construction Administration Representative Mechanical, Electrical and Plumbing Design ProfessionalMEP Construction Administration Representative Commissioning AgentProject Manager for Commissioning Agent Commissioning Agent Technical LeadPrimary point of contact for Commissioning technical issues Construction Project ManagerContractor's Project Manager responsible for construction and coordination of sub- contractors Fire Protection ContractorCommissioning Representative for the Sub- contractor responsible for installation of fire protection systems Team MemberDescription Plumbing ContractorCommissioning Representative for the Sub- contractor responsible for installation of plumbing systems Mechanical ContractorCommissioning Representative for the Sub- contractor responsible for installation of HVAC systems Electrical ContractorCommissioning Representative for the Sub- contractor responsible for installation of MV and LV electrical systems Specialty Systems ContractorCommissioning Representative for the Sub- Contractor(s) responsible for installation of specialty and/or low voltage systems DDC VendorCommissioning Representative for the Sub- contractor responsible for providing the control system(s) Testing and Balancing VendorCommissioning Representative for the TAB Sub-contractor responsible for certified air- and water- testing and balancing. 3.Building Systems To Be Commissioned The building systems listed below shall be commissioned per the Commissioning Services work as defined and described immediately following this list. A.Building Exterior Closure oSuperstructure: Floor construction, roof construction, sunshades, connections to adjacent structures. oExterior Closure: Exterior walls, exterior windows, exterior doors, louvers, grilles and sunscreens. oRoofing: Roof system including parapet, roof openings (skylights, pipe chases, ducts, equipment curbs, etc.) oNote: The emphasis on commissioning the above building envelope systems is on control of air flow, heat flow, noise, infrared, ultraviolet, rain penetration, moisture, durability, security, reliability, constructability, maintainability, and sustainability. B.Fire Suppression oFire Sprinkler System: Wet pipe system, dry pipe system, pre-action system, special agent systems. C.Plumbing oDomestic Water Distribution: Booster pumps, backflow preventers, water softeners, potable water storage tanks. oDomestic Hot Water System: Water heaters, heat exchangers, circulation pumps, point- of-use water heaters. oMedical Gas System: Outlet certification, cross-connection verification. D.HVAC oNoise and Vibration Control: Noise and vibration levels for critical equipment such as Air Handlers, Chillers, etc. will be commissioned as part of the system commissioning. oDirect Digital Controls: Integration with existing system. oAir System: Air handling Units, packaged rooftop AHU, Outdoor Air conditioning units, humidifiers, DDC control panels. oChilled Water: Chillers (centrifugal, rotary screw, air-cooled), pumps (primary, secondary, variable primary), VFDs associated with chilled water system components, DDC Control Panels (including integration with Building Control System). oTest and Balance E.Electrical oGrounding and Bonding System: Witness 3rd party testing, review reports. oLow-Voltage Distribution: Normal power distribution system, Life-safety power distribution system, critical power distribution system, equipment power distribution system, switchboards, distribution panels, panelboards, verify breaker testing results. oLighting and Lighting Control: Emergency lighting, occupancy sensors, lighting control systems, architectural dimming systems, theatrical dimming systems, exterior lighting and controls. oLightning Protection: Witness 3rd party testing, review reports. F.Communications oGrounding and Bonding System: Witness 3rd party testing, review reports. oStructured Cabling System: Witness 3rd party testing, review reports. oMaster Antenna Television System: Witness 3rd party testing, review reports oPublic Address & Mass Notification Systems: Witness 3rd party testing, review reports. oIntercom & Program Systems: Witness 3rd party testing, review reports. oNurse Call & Code Blue Systems: Witness 3rd party testing, review reports. oSecurity Emergency Call Systems: Witness 3rd party testing, review reports. oDuress Alarm Systems: Witness 3rd party testing, review reports. G.Electronic Safety and Security oGrounding & Bonding: Witness 3rd party testing, review reports. oPhysical Access Control Systems: Witness 3rd party testing, review reports. oVideo Surveillance System: Witness 3rd party testing, review reports. oElectronic Personal Protection System: Witness 3rd party testing, review reports. oFire Detection and Alarm System: 100% device acceptance testing, battery draw-down test, verify system monitoring, verify interface with other systems. H.Integrated Systems Tests oFire Alarm Response: Integrated System Response to Fire Alarm Condition and Return to Normal 4. FUNDAMENTAL BUILDING COMMISSIONING SERVICES The CA will direct activities of the project's Commissioning Team, review, supervise, coordinate and provide acceptance of completed commissioning work. The Commissioning Team will consist of the CA, design AE, Contractors, and VA representatives. The Commissioning Team will be identified as part of the commissioning process. 5.The Commissioning Services work broken down by project phase, is as follows: A.Design / Pre-Construction Phase Commissioning Work i.Develop a project specific Commissioning Plan that outlines the Commissioning Process for the project and identifies initial project schedule requirements, for use during the design and construction phases of the project. ii.Work with the Construction Manager and Design Team to develop and write project-specific Specifications that will define the scope of work for each member of the Commissioning Team. Support the VA and provide information to the contractors during the bidding of the project. iii.Conduct Commissioning scope review and planning meetings to develop schedule and associated milestones required to effectively conduct the commissioning work. iv.Attend one (1) Commissioning Team Planning meeting at VA NIHCS. v.Develop; issue and review project specific "System Readiness" documentation, consisting of start-up & checkout documentation, to be completed by the installing contractors, on systems designated for Commissioning. vi.Develop project specific "Functional Testing" documentation of the building systems that are to be commissioned, and give this documentation to the Contractors during the initial Commissioning meetings. vii.Attend one (1) Pre-bid meeting to present to the contractors the requirements for the Commissioning Services. B.Construction Phase Commissioning Work i.Work with all appropriate Contractors to ensure proper project coordination, lead a Commissioning Kick-off meeting in order to provide the Commissioning Team the documentation that will be used for the project. ii.Attend one (1) Commissioning Team kick-off meeting for this project. Attend six (6) additional Commissioning Team meetings for updates and clarifications. Meetings will be coordinated with the VA to occur periodically at construction progress meetings. iii.Upon the individual Contractors providing proper documentation as to completion of equipment installation, CA will schedule a Hardware Pre-Check Review of the systems and equipment to be commissioned. Deficiencies will be listed, and a Hardware Issues Log will be developed and given to the VA, AE, and General Contractor. Provide seven (7) Hardware Pre-Check site visits. Provide four (4) Hardware Check site visits to verify contractors have completed work listed on the Hardware Issues Log. iv.Review and document completion of the systems designated for commissioning in preparation for functional testing of these systems. Attend six (6) on-site equipment start-up and testing work, performed by the respective contractors, to review and document completion of the systems designated for commissioning in preparation for functional testing of these systems. Deficiencies will be listed, and an Equipment Start-Up Issues Log will be developed and given to the Commissioning Team. v.Upon written documentation from the contractors that they have completed the work listed on the Equipment Start-Up Issues Log, CA will verify the completion of this work. Include three (3) follow-up site visits to verify completion of the Equipment Start-Up Issues Log. C.Occupancy and Operations Phase Commissioning Work i.The Contractors will provide written documentation when they are ready for CA to provide functional testing of the systems. Upon receipt of this documentation, CA will schedule Functional Test visits with the appropriate personnel. Included seventeen (20) on-site commissioning functional test visits. ii.Operational deficiencies will be identified in a Preliminary Commissioning Report and given to the Commissioning Team. When the Contractors have provided written documentation that they have completed the corrective work listed in this Preliminary Report, CA will return to verify the completion of this work. Included five (5) follow-up site visits to verify resolution of these deficiencies. iii.CA will return to the project site to supervise functional testing of the designated building systems that require testing when seasonal demands produce full system operation, (i.e. heating system in winter, cooling systems in summer). Included one (1)Seasonal Test site. iv.CA will provide a Commissioning Summary Report, summarizing commissioning results and status of remaining system and/or operating deficiencies. v.CA will review the training materials and agendas provided by the Contractor and attend one (1) session to determine adequacy of training provided per the Contract Documents. CA will provide input and review system operational design intent as part of participation in the training process. D.Acceptance Phase i.CA will develop a Re-Commissioning Management Manual for the project for use by the Owner. Interested firms must be registered in SAM.gov and qualified as a small business under this NAICS code. Qualified service disabled veteran owned businesses are encouraged to respond and register in the VetBiz registry. The response to this notice shall be in summary format and shall not exceed two (2) pages and include the following: Company name, DUNS number, social economic category (small business, SDVOSB, 8(a), etc), address, point of contact, telephone number and email address, sample information on same or similar type projects completed. No basis for claim against the Government shall arise as a result of a response to this sources sought or Government use of any information provided. The Government will not pay for information or comments provided and will not recognize any costs associated with submission of comments. There is no guarantee, expressed or implicit, that market research for this acquisition will result in a particular set-aside, or any other guarantee of award or acquisition strategy. Responses must be received by 3:00 PM EST on June 29, 2016 via email to the Contracting Officer at felecia.beamen@va.gov. PLEASE REFERENCE "SOURCES SOUGHT: Project 610-311, AE Commissioning-Expand Building 1,1st Floor Primary Care" IN THE SUBJECT LINE or cover sheet. Respondents will not be contacted regarding their submission or information gathered as a result of this Sources Sought notice. Interested firms shall be required to respond to additional announcements separately from this announcement without further notice from the Government when posted to the FBO website at http://www.fbo.gov. The FBO website is the only official site to obtain these documents.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/InVAMC538/InVAMC538/VA25116R0307/listing.html)
 

Document(s)

Attachment
 

File Name: VA251-16-R-0307 VA251-16-R-0307.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2805297&FileName=VA251-16-R-0307-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2805297&FileName=VA251-16-R-0307-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Northern Indiana Health Care System;2121 Lake Ave.;Ft. Wayne, Indiana

Zip Code: 46805
 

Record

SN04150454-W 20160617/160615234447-f3130e2b5c559c8acccee447c708e721 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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