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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 17, 2016 FBO #5320
DOCUMENT

C -- Replace Induction System - Attachment

Notice Date

6/15/2016
 

Notice Type

Attachment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Veterans Affairs;VAMC(688);50 Irving Street NW;Washington DC 20422
 

ZIP Code

20422
 

Solicitation Number

VA24516N0093
 

Response Due

7/6/2016
 

Archive Date

10/4/2016
 

Point of Contact

Robert Perry
 

E-Mail Address

BH-135<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This is a request for SF 330's Architect/Engineer Qualifications packages only. THIS IS NOT A REQUEST FOR PROPOSALS NAICS 541330 APPLIES SIZE STANDARD $ 15.0 MILLION CONSTRUSION COST IS BETWEEN $1,000,000. - $5,000,000 The Veterans Affairs Medical Center (VAMC) located at 50 Irving Street, N.W., Washington, DC 20422 is seeking qualified Architect/Engineer firms to submit SF 330's to be considered for services regarding project drawings, cost estimate, technical reports, specifications and construction period services. The project is titled: Replace Induction System (Project Number - 688-16-009). This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. The selected Architect/ Engineer firm(s) shall be in accordance with FAR 2.101 definition of Architect-Engineer (A/E) services" as defined in 40 USC 1102 and FAR Part 36.6 to provide professional AE services. This sources sought is restricted to 100% Service Disabled Veteran Owned Small Businesses (SDVOSB). SDVOSB must be certified in Vetbiz as a SDVOSB in order to be awarded a solicitation, and operate under NAICS code 541330. Architect/ Engineer firm(s) are required to describe and illustrate the teams' knowledge of design approaches, construction materials, codes/ordinances costs and other conditions unique to the geographic area related to the contract for which the submittal is being made. A/E(s) signing drawings must be licensed in Washington, DC. Interested firms shall be located within a 75 mile radius of the Washington, DC VAMC. NOTE- Offerors are referred to VAAR Clause 852.219-11(c)(1): "Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns". In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc...) The A/E ranked most highly qualified will be required to submit a cost proposal within 10 days after notification. A/E Firms interested in submitting for this request are to respond with SF 330's by 2:00 PM (Eastern Time) on July 7, 2016. Receipt of SF 330 documents will not be accepted after this date and time. Questions regarding the solicitation and project shall be directed, in writing, to the Contracting Officer, Robert Perry via email at Robert.Perry2@va.gov. NO PHONE CALLS WILL BE ACCEPTED. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this amount. ? Department of Veterans Affairs Statement of Work Project no.688-16-009 Replace Induction System, VAMCDC. The purpose of this project is to design the upgrade to a forced air system the existing heating and cooling system of the perimeter rooms in Building 1 of Veteran's Affairs Medical Center in Washington DC (VAMCDC) located at 50 Irving Street, N.W., Washington D.C. This statement of work covers the preparation of Construction Documents necessary for the mechanical system upgrade. The anticipated duration of this project (design only) will be approximately four (4) months. The work to include a complete site investigation of the existing Induction and Forced Air system, with the intention to provide options of how to improve heating and cooling within the rooms and areas using the Induction System. The existing Induction System used primarily in the perimeter rooms from first to fourth floor, atrium and stairwells is over 50 years old and many portions of the system are in poor condition. There are 54 risers emanating from the basement that serve 611 induction units in all the floors. The risers and horizontal lines are considered to be in poor condition and many of those in non-working condition. The induction units within the rooms are evaluated to be in fare to poor condition, and can be abandoned along with their support system. The Forced Air System providing heating and cooling to the core of the hospital is in good working condition and the Air Handler Units serving the system have been recently replaced and may have the capacity to support the volume of air required to heat and cool the perimeter rooms/areas. Forced air can be supplied from the existing system to the rooms/areas in the perimeter of the building and new ductwork can be extended from the main trunk to provide cold and hot air to these rooms. The A/E is required to coordinate the design efforts with VA personnel for all trades and disciplines. The Medical center will be operational during construction work and the A/E shall propose a Phasing/Safety/Infection Control Plan. Construction work may be performed during clinical hours to include evening and weekends if conditions require. Phasing plan may also be related to funding constraints and is required to be fully coordinated with VA personnel. It is the responsibility of the A/E to conduct site visits, verify existing conditions and discrepancies or conflicting requirements in the Scope of Work, before preparing the Final Proposal. The A/E will participate in project planning meetings, communicate with VA personnel, and is expected to coordinate all the requirements so that the final documents will be in accordance with current The Joint Commission (TJC) Standards, AIA Design Guidelines for Design and Construction of Health Care Facilities, VA Standards/Guidelines, the facility's Construction Safety Program and Policy, EPA, and District of Columbia's Department of Energy and Environment (DOEE), submission review comments, and industry standard practices. The A/E shall submit to the Contracting Officer a Project Design Schedule indicating final dates for each required submission of the Contract Documents in accordance with requirements for SUBMISSIONS FOR DESIGN REVIEW under SECTION 2 - CONTRACT DOCUMENTS of this Statement of Work. The A/E to identify a Deduct Alternate of a minimum of 20%. It must be designed so that, if required to award the bid within the approved total project cost, the project remains a stand-alone project and can be activated according to its intended function upon completion. The A/E will not be required and does not need to connect with its own IT devices to a VA internal trusted network, so the Certification and Accreditation (C&A) requirements do not apply, and that a Security Accreditation Package is not required. SECTION 1 CONTRACT DOCUMENTS 1.DESCRIPTION OF TASK (a)General Scope. Based upon this Scope of Work and the initial existing condition package, the A/E shall prepare, for approval by the VA, Contract Documents and other documents setting forth in detail the requirements for bidding and contracting the Project for construction. (b)VA Standards. The A/E shall use VA Technical Information Library (TIL) for VA Directives, Program Guides, Design Manuals, Master Specifications and other guidance, in preparing the Construction Documents for the project. (1)Code Compliance: Design and Construction Procedures PG-18-3. See Topic 1-Codes, Standards and Executive Orders. * However, should the A/E determine that deviation from such standards and specifications is necessary or beneficial to the Government, the A/E shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected. (c)The A/E shall be responsible for the professional quality and technical accuracy of all of the documents it prepares. If required services under these disciplines shall include, but are not limited to: (1)The A/E shall depict in detail demolition requirements including abatement and shall be responsible for physically identifying all existing systems or elements to be removed and provide temporary support to the existing systems that will remain in operation and/or can be affected during the construction. (2)The A/E shall take into consideration all necessary life safety and infection control measures when designing the demolition and new work phases. Refer to VA Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) requirements in Special Requirements and other information available in (TIL). The A/E shall specifically take into consideration the facility's Pre-Construction Checklist, ILSM, and NEPA checklist from the Safety Office, and the ICRA from Infection Control, that will be provided by the COR or Project Manager. (3)Mechanical Design Documents setting forth in detail the mechanical construction requirements based on equipment manufacturer requirements and including all mechanical plans, elevations, sections, details, and schedules for heating, ventilating, air conditioning, refrigeration, and plumbing/sanitary engineering. (4)Fire Protection Design Documents related to mechanical work modifications within the SOW, setting forth in detail the fire protection construction requirements based on equipment manufacturer requirements and including all plans, elevations, sections, details, and schedules. (5)Electrical Design Documents related to mechanical work modifications within the SOW, setting forth in detail the electrical construction requirements based on equipment manufacturer requirements and including all electrical plans, elevations, sections, details, diagrams and schedules. (6)Cost Estimate(s) setting forth in detail quantities of materials, labor, profit, overhead, insurance, etc. for each separate building, or phase within the project, as well as all site work. The A/E to provide a Deduct Alternate of 20% as described above. Refer to the link below http://www.cfm.va.gov/cost/. and other information available in (TIL). (12)Specifications for all sections of the work utilizing the VA Master Specification system setting forth in detail all requirements for the construction fully coordinated with the drawings and other Construction Documents. Refer to the link below http://www.cfm.va.gov/til/spec.asp. and other information available in (TIL). (13)Commissioning. The A/E shall use and follow the VA Commissioning Process under this link http://www.cfm.va.gov/til/spclRqmts.asp#Cx and other information available in (TIL) as a guide to commissioning work. (d) Project Phasing (CPM). The VA Medical Center in DC is a working facility so minimizing downtime, and provisions for continuation of service during construction work and related outages will be critical to this project. The A/E shall assist the Contracting Officer in coordinating the development of a CPM (Critical Path Method) network for the construction of the project. The CPM network shall provide a phasing schedule which will promote a proper and efficient organization and sequence of construction. The A/E shall, when directed by the Contracting Officer, serve as an advisor to the Contracting Officer on all phasing matters. Construction Documents shall be packaged for bidding and construction in accordance with the CPM network. (e) Quality Assurance/Quality Control (QA/QC). The A/E shall develop, execute and demonstrate that the project drawings and specifications have gone through a rigorous review and coordination effort. A QA/QC letter signed from a senior designer for each discipline, not involved in the design process, should be submitted for each required submission phase. 2.ADDITIONAL REQUIREMENTS (a)Accuracy of Planning Information. The A/E shall visit the project site to investigate the information shown on the Government Furnished drawings, record (as built) drawings and other planning documents which are part of this contract. This information is the best available, but the Government does not guarantee its accuracy or completeness. It is the A/E's responsibility to field verify the existing conditions. (b)Discrepancies in Planning Information. The A/E shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The A/E shall make no adjustments to the work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the A/E. The A/E's failure to report any such discovered discrepancy shall be at its own risk and expense. (c)Reviews. VA review of the A/E's work product shall not be construed by either party to relieve the A/E from its professional responsibility to execute drawings, specifications and other work submissions with due care and in accordance with acceptable professional standards. (d)Bidding Process. The A/E shall assist the Contracting Officer to provide information and answer questions during the bid process and provide information for amendments as may be required. 3.SUBMISSIONS FOR DESIGN REVIEW (a)For each Design Review the A/E shall submit to the Contracting Officer the material described in the applicable booklets listed in Program Guide PG-18-15, http://www.cfm.va.gov/til/aeDesSubReq.asp, Design Submission Instructions, Volume C - Minor and NRM Projects. All prints shall be titled, arranged in numerical order and bound in sets. (b) The VA review time to be ten (10) business days for each submission and resubmission. (c)Minimum Requirements for each submission: (This requirement supersedes the "Distribution of A/E Material" in Program Guide, PG-18-15, Volume C.) 1.First Submission - 35% Design Development a.Drawings1 complete full size 3 half size sets b.Specifications (Outline)2 complete sets c.Calculations1 complete set d.Estimate 2 complete sets e.Signed QA/QC Letter1 copy f.CD with Live/PDF files of Drawings, Specs, Calculations, and Cost Estimate. 1 complete set 2.Second Submission - 95% Construction Documents a.Drawings 1 complete full size, 3 half size sets b.Specifications 2 complete sets c.Calculations 1 complete sets d.Estimate 2 complete sets e.Signed QA/QC Letter 1 copy f.CD with Live/PDF files of Drawings, Specs, Calculations, and Cost Estimate.1 complete set 3.Final Submission - 100% final set a.Drawings1 complete full size, 3 half size sets b.Specifications2 complete sets c.Calculations2 complete sets d.Estimate 2 complete sets e.Signed QA/QC Letter1 copy f.DVD with PDF files of Drawings, Specs, Calculations, and Cost Estimate. Live files for all documents included. 1 complete set Submission of final documents will also be provided with a file size no greater than 8 MB. Format of final submission shall be as follows: Specifications: Microsoft Word document format (Microsoft Word 2007 or greater). Drawings: AutoCAD/Revit files. Estimate: Microsoft Excel, or Microsoft Word format (Microsoft word 2007 or greater). SECTION 2 SERVICES DURING THE CONSTRUCTION PERIOD 1.CONSTRUCTION PERIOD RESPONSIBILITIES (a)The Construction Period will commence with the award of the Construction Contract(s) and will terminate with the acceptance of the work performed by the VA. The A/E shall provide construction administration services for the duration of the construction period. The A/E shall act in an advisory and consultant capacity to the Contracting Officer. They shall not be the representative of the Contracting Officer on the construction site and shall make no such representation to the Construction Contractor(s) without the specific written approval of the Contracting Officer. The A/E shall have no authority to approve any construction means or methods of work of the Construction Contractor. The A/E shall not be responsible for, or have control or charge over the acts or omissions of the COR or Contractor, Sub contractors, or any of their agents or employees, or any other persons performing any of the work and shall not be responsible for the failure of any of them to carry out the work in accordance with the Construction Documents. (b)The estimated construction period is about 6 months and there will be approximately 6 monthly meetings to be attended by A/E's representative. Attendance at construction project meetings shall be on a monthly basis. The consultant will attend meetings, and provide direction and answer project construction related questions. It is expected all current and past-due RFI questions and submittals will be addressed during these meetings. The consultant will provide solutions in writing and or by sketches as possible during the meeting, or if not possible, within five (5) business days. Physical site visits will coincide with these meetings or for special purposes as requested by the Contracting Officer. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officer or his authorized representative within three work days following the site visit date. 2.CONSTRUCTION DOCUMENTS INTERPRETATION The A/E, when requested, shall assist the Contracting Officer and his COR to interpret the construction documents and shall: (a) recommend any action(s) he deems suitable for the satisfactory prosecution of the construction work; (b) prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents; (c) respond to RFIs. (d) assess the preparation of Construction Contract Modifications initiated by or through the VA to be executed in accordance with the Construction Documents. 3.SHOP DRAWINGS, SUBMITTALS AND RFIs The A/E shall check Government furnished and/or the Construction Contractor's RFIs, shop drawings, detail drawings, schedules, descriptive literature and samples, testing laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E will, through the COR, request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the A/E shall review all prior submittals for related components of the system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals. The A/E shall notify the COR in writing of any and all deviations from the requirements of the construction documents that he has found in the Construction Contractor's submittals. Such responsibility shall be carried out with reasonable promptness as to cause no delay. SECTION 3 POST CONSTRUCTION SERVICES 1.RECORD DRAWINGS The Contractor shall furnish to the A/E a marked up set of prints showing all changes made during the construction period. The A/E shall incorporate into the drawings and Specifications all significant changes and shall submit to the Contracting Officer no later than four (4) weeks after the Substantial Completion (1) one full size hard copy of the corrected us-built set, and a CD with electronic files using the latest version of Word, AutoCAD, or Revit and the PDF electronic version of the corrected as-built set. The revision portion of title block shall be dated and noted "Record Drawings". ALL ELECTRONIC DRAWING FILES AND SPECIFICATION FILES SHALL BE THE PROPERTY OF THE VA UPON COMPLETION OF THE PROJECT. -END-
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VACNAC/VACNAC/VA24516N0093/listing.html)
 

Document(s)

Attachment
 

File Name: VA245-16-N-0093 VA245-16-N-0093.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2803094&FileName=VA245-16-N-0093-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2803094&FileName=VA245-16-N-0093-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04151208-W 20160617/160615235102-282c9f16b01f7d21e650363d2c4ef9aa (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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