SOLICITATION NOTICE
59 -- Communication Installation Upgrade - Package #1
- Notice Date
- 6/16/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 238210
— Electrical Contractors and Other Wiring Installation Contractors
- Contracting Office
- Department of the Air Force, US Air Force Europe, 39th Contracting Sqd - Incirlik, Incirlik AB, Unit 7090 Box 127, Incirlik AB, Turkey, 09824-0280, Turkey
- ZIP Code
- 00000
- Solicitation Number
- FA5685-16-Q-0011
- Archive Date
- 7/15/2016
- Point of Contact
- Benjamin Godfrey, Phone: 011903223168074, David J. Alvarez, Phone: 3146768074
- E-Mail Address
-
benjamin.godfrey.1@us.af.mil, david.alvarez.1@us.af.mil
(benjamin.godfrey.1@us.af.mil, david.alvarez.1@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Department of Defense Communications Standards Recommended Communication Support Existing Communication Infrastructure Electrical Plans Dimensions Comm Closet Statement of Work Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. General Information Notice Type: Combined Synopsis/Solicitation Solicitation Number: Title: FA5685-16-Q-0011 Communication closet Posted Date: 17-June-2016 Site Visit: Questions Due Date: N/A 1-July-2016 Solicitation Response Date: 11-July-2016 Estimated Award Date: 12-July-2016 Set Aside: Full and Open without exclusions - (See DECA info) NAICS Code: 238210 Electrical Contractors and Other Wiring Installation Contractors DECA Information "Due to an established economic agreement between the United States Government and the Government of Turkey, the U.S. Air Force intends to award this solicitation to a business concern within the country of Turkey, as required by the Defense and Economic Cooperation Agreement, Supplementary Agreement 3, Article VI. If it is discovered that the U.S. Air Force is not able to make award to a business concern within the country of Turkey, it reserves the right to make award to a business concern that is not within the country of Turkey." Business concerns not within the country of Turkey should be aware of challenges associated with doing business in the Republic of Turkey. Challenges may include: • Turkey Social Security Tax (may be as high as 80%) • VISA • Turkey Residency Permit • Business certificates/licenses as required by the country of Turkey • Turkey requires a CE marking (European Union Standards/certification conformity) on all goods imported into the country • Customs clearance • Health Care insurance not provided by contract • U.S. base housing not provided • U.S. base support facilities not authorized/provided (i.e. medical, commissary, Base Exchange, fuel station, etc.) Additional information may be found at: http://turkey.usembassy.gov/doing_business_in_turkey.html http://export.gov/turkey/doingbusinessinturkey/index.asp Synopsis I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. Additionally, the Government will utilize simplified procedures in accordance with Subpart 13.5. This announcement constitutes the only solicitation; proposals are being requested and a separate solicitation will not be issued. II. This solicitation is issued as a request for proposal (RFP) IAW FAR Part 5.2(a)(12), Part 12, 13 and 15. Submit electronic proposals to benjamin.godfrey.1@us.af.mil, david.alvarez.1@us.af.mil, and with RFP reference FA5685-16-Q-0011. III. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88. IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 238210 Electrical Contractors and Other Wiring Installation Contractors. V. The following commercial service is requested: CLIN 0001: All personnel, supervision, equipment, tools, materials, transportation, and other items and services necessary to perform the installation of a communication upgrade at the Air Support Facility, Ankara, Turkey as defined in this Performance Work Statement (PWS). List of Attachments - Attachment 1: Statement of Work -OIC Room - 9 June 2016 - Attachment 2: ODC-T Room 34 Comm Closet - Attachment 3: ODC-T Room 34 Dimensions - Attachment 4: ODC-T Room 34 Electrical - Attachment 5: ODC-T Room 34 Existing Comm Infrastructure - Attachment 6: ODC-T Room 34 Recommended Comm Support - Attachment 7: DoD Communication Standards VI. The period of performance for the installation shall be from the order to proceed until three (3) months after the start date for a total of 90 days. The service is to be performed at the below address. Office of Defense Cooperation-Turkey at Ankara, Turkey. VII. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items (Oct 2015), applies to this acquisition. Please see the addendum below. Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items (Oct 2015) GENERAL INSTRUCTIONS: THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE. Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers." ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS A. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of two (2) separate parts: PART I - Technical PART II - Price B. All parts may be mailed or delivered to 39 CONS, Attn: SSgt Benjamin Godfrey/MSgt David Alvarez, 39th Contracting Squadron, Unit 7090, APO AE 09824, building 485, Incirlik Hava USSU, Adana, Turkey. If proposals are hand delivered, they shall be delivered to building 485 and addressed to SSgt Benjamin Godfrey/MSgt David Alvarez. Proposals may be submitted electronically to benjamin.godfrey.1@us.af.mil or david.alvarez.1@us.af.mil, but offerors are cautioned that Incirlik has very strict firewall protocols and the government will not be held responsible for timely and complete receipt of proposals by email. If submitting proposal by e-mail, only submit one copy and the maximum size of email shall not exceed 4MB. Proposals can be split over multiple e-mails and if sending multiple e-mails, ensure subject line contains how many emails have been sent with the text to be used as follows: "E-mail X of Y" (1 of 4, 2 of 4, etc.). Proposals must be received no later than 1100 Eastern European Time (EET) 11 July 2016. Offerors should verify receipt of any mailed, delivered or e-mailed proposal with the Contracting point of contact. C. Offerors should be aware that this is a Turkish Installation and that all access to this installation is granted by the Turkish Air Force (TurAF). Therefore, SOME DELAYS SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. The Offeror should allow sufficient time to arrive and submit the proposals to the Contracting Office PRIOR to the set closing time. Late proposals will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers." If gate access is not granted, please contact the COs (SSgt Benjamin Godfrey/MSgt David Alvarez at 0322-316-8075) immediately. The Offerors are responsible for coordinating and processing gate pass requests in a timely manner. The United States Government (USG) shall not be held accountable for denied gate entry. Furthermore, Offerors must be aware that the duty day at Incirlik AB is Monday through Friday from 07:30 to 16:30. Also, Offerors need to exit the base by 16:30. This may require contractors to stop work, prepare to leave the base, and clean up prior to 16:30. Offerors are encouraged to take this into consideration when proposing a delivery or performance time. The USG shall not be responsible for delays due to in processing or out-processing the base. Vendors that have problems entering the base can call the contracting office at 0322-316-8075 for further assistance. D. Evaluation factors and standards: The addendum to FAR Clause 52.212-1, INSTRUCTIONS TO OFFERORS (Oct 2015) provides information on the format and content of the proposal package and what items need to be submitted for each part. The FAR Clause 52.212-2, EVALUATION OF COMMERCIAL ITEMS (Oct 2014), provides a complete description regarding the evaluation factors for award. E. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination, and if in the Contracting Officer's opinion, adequate price competition exists, no additional information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price. F. "DUE TO AN ESTABLISHED ECONOMIC AGREEMENT BETWEEN THE UNITED STATES GOVERNMENT AND THE GOVERNMENT OF TURKEY, THE U.S. AIR FORCE INTENDS TO AWARD THIS SOLICITATION TO A BUSINESS CONCERN WITHIN THE COUNTRY OF TURKEY, AS REQUIRED BY THE DEFENSE AND ECONOMIC COOPERATIONS AGREEMENT, SUPPLEMENTARY AGREEMENT 3, ARTICLE VI. IF IT IS DISCOVERED THAT THE U.S. AIR FORCE IS NOT ABLE TO MAKE AWARD TO A BUSINESS CONCERN WITHIN THE COUNTRY OF TURKEY, IT RESERVES THE RIGHT TO MAKE AWARD TO A BUSINESS CONCERN THAT IS NOT WITHIN THE COUNTRY OF TURKEY." G. Point of Contact (POC): The Contracting Officer (CO), MSgt David Alvarez, is the primary POC for this acquisition. Address any questions you have to the CO. A site visit will be conducted at 0900 EET 30 June 2016. The customer, 1Lt Erik Voron, will be the POC to coordinate entry. Written questions concerning the solicitation may be sent to SSgt Benjamin Godfrey, benjamin.godfrey.1@us.af.mil or MSgt David Alvarez, David.Alvarez.1@us.af.mil. Site visit inquiries and acceptance may be submitted to 1Lt Erik Voron, Erik.voron.1@us.af.mil All questions must be submitted no later than 1100 EET 1 July 2016. SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS H. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this section will be removed from the proposal and will not be read or evaluated and may render the proposal unacceptable. Table 1.1 (Proposal Organization) ELEMENT TITLE MAXIMUM # PAGES # OF COPIES PART I: Forms, fill-ins, required information, documents, and records Technical No Limit One (1) signed original, and one (1) electronic copy PART II Price 10 One (1) signed original, and one (1) electronic copy The proposal shall be clear, concise, and include sufficient details to facilitate effective evaluation and validity of stated claims. The proposal shall not simply rephrase the Government's requirements but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offeror shall assume the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. Each offeror's proposal shall contain the following: 1. PART I - TECHNICAL (EVALUATION FACTOR 1) SUB-FACTOR 1) INSTALLATION PLAN. The proposal shall provide a detailed approach showing how the technical objectives stated in the PWS will be satisfied. The approach shall clearly demonstrate the offeror's understanding of the requirements and the ability to perform in accordance with the PWS. SUB-FACTOR 2) TESTING PLAN. The proposal shall demonstrate how the offeror intends to test the newly installed fiber optic distribution system for functionality and interoperability with existing components as stated in the PWS. II. PART II - PRICE (EVALUATION FACTOR 2) (a) Insert the proposed unit and extended prices in the Pricing Schedule. (b) Complete the necessary fill-ins and certifications in provisions. The provision FAR 52.212-3 shall be returned along with the proposal if not previously registered with Reps and Certs. (c) All proposed prices shall be submitted in U.S. DOLLARS. Offers not submitted in the U.S. DOLLAR will not be considered for award. VIII. The provision at FAR 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition. Please see the addendum below. Addendum to FAR 52.212-2, Evaluation - Commercial Items (Oct 2014) The Government will award one contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in determining the award. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Offeror must be deemed responsible in accordance with FAR 9.104-1. Each technical proposal and price will be evaluated according to the factors and subfactors listed below. The technical evaluation provides an assessment of the offeror's demonstrated understanding and capability to meet the Government's requirements and will be rated on an "Acceptable/Unacceptable" basis. A failure in one or more technical sub-factors will result in an "Unacceptable" rating for the Technical Factor. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror's best terms from a price and technical standpoint. Discussions may be held with offeror(s) receiving an "unacceptable" rating. Discussions will not be held with an offeror whose proposal would require a complete revision. In the event that discussions with offeror(s) are determined necessary, comments identifying deficiencies/clarifications in the technical and/or price proposal will be provided to said offeror. The offeror's response shall include a narrative addressing all comments and a revised technical and/or price proposal if necessary to incorporate any and all changes. The Government intends to select one contractor for award. The Government will evaluate each proposal according to the following factors and sub-factors: The Evaluation Factors are: i. Factor 1- Technical ii. Factor 2 - Price i. Technical: The Government technical evaluation team shall evaluate the technical proposals on an acceptable/unacceptable basis. Ratings will be assigned as follows: TECHNICAL CRITERIA RATINGS RATING DEFINITION Acceptable Proposal clearly meets the minimum requirements of the solicitation. Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation. Only those proposals determined technically acceptable will be considered for further evaluation. The proposal shall be evaluated against the following factor FACTOR 1 - TECHNICAL PROPOSAL SUBFACTOR 1): INSTALLATION PLAN. This sub-factor will be considered "Acceptable" when the proposal clearly demonstrates the offeror's ability to meet the Government's requirements stated in the PWS. SUBFACTOR 2): TESTING PLAN. This sub-factor will be considered "Acceptable" when the proposal exhibits testing procedures/schedules that meets the expected testing requirements stated in the PWS. FACTOR 2 - PRICE. The offeror's price proposal will be evaluated based on the total price of materials/equipment/shipping, labor, maintenance and all other costs associated with this effort. It is anticipated that price reasonableness will be determined by adequate price competition. ii. Price: Each offeror's proposed price will be determined by the price evaluation for reasonableness and completeness of the total evaluated price. Arithmetic Discrepancies: For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies as submitted by the offeror. (A) Obviously misplaced decimal points will be corrected; (B) Discrepancy between unit price and extended price, the unit price will govern; (C) Apparent errors in extension of unit prices will be corrected; (D) Apparent errors in extended prices per CLIN will be corrected. iii. Award Process: The Government intends to award to the lowest priced, technically acceptable offeror. In accordance with 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score offers. Consistent with simplified acquisition procedures, the evaluation process is as follows: i. Price: The Government will evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price. ii. Technical: The lowest priced proposal will then be evaluated for Technical Acceptability. Proposals must be rated technically "Acceptable". If the lowest priced offeror's technical proposal is "Unacceptable", the next low offeror's technical proposal will be evaluated, continuing until an offeror with an "Acceptable" technical rating is identified. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) IX. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items (Apr 2016), with their offer, or complete paragraph (b) of 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov X. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (May 2015), applies to this acquisition. XI. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Mar 2016), applies to this acquisition; additional FAR clauses cited in the clause are: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)). 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note). 52.222-19, Child Labor - Cooperations with Authorities and Remedies (Feb 2016) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011). 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). (End of clause) XII. Additional provisions and clauses that apply to this acquisition are: FAR 52.204-7 System for Award Management FAR 52.204-13 System for Award Management Maintenance FAR 52.223-3 Hazardous Material Identification and Material Safety Data FAR 52.225-14 Inconsistency Between English Version and Translation of Contract FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran - Representation and Certification FAR 52.232-18 Availability of Funds FAR 52.233-1 Disputes FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation FAR 52.233-2 Service of Protest (SSgt Benjamin Godfrey, 39 CONS/LGCB, Unit 7090, APO, AE 09824, Bldg. 485, Incirlik Hava USSU, Adana Turkey) FAR 52.245-1 Alternate I Government Property FAR 52.245-9 Use and Charges FAR 52.246-2 Inspection of Supplies FAR 52.252-1 Solicitation Provisions Incorporated by Reference (https://farsite.hill.af.mil) FAR 52.252-2 Clauses Incorporated by Reference (https://farsite.hill.af.mil) DFARS 252.204-7004 Alt A System for Award Management Alternate A DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.211-7007 Reporting of Government-Furnished Property DFARS 252.222-7002 Compliance With Local Labor Laws (Overseas) DFARS 252.225-7041 Correspondence in English; DFARS 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States DFARS 252.229-7000 Invoices Exclusive of Taxes or Duties DFARS 252.229-7001 Tax Relief (18%) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7006 Wide Area Workflow Payment Instructions DFARS 252.232-7008 Assignment of Claims (Overseas) DFARS 252.232-7010 Levies on Contract Payments DFARS 252.233-7001 Choice of Law (Overseas) DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property DFARS 252.245-7002 Reporting Loss of Government Property DFARS 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military DFARS 252.247-7023 Transportation of Supplies by Sea AFFARS 5352.201-9101 Ombudsman (Douglas Guldan, HQ USAFE/A7K, Telephone Number: DSN: (314) 480-2209, COMM: 0049-6371-47-2209, Email: douglas.guldan@us.af.mil) AFFARS 5352.223-9001 Health and Safety on Government Installations AFFARS 5352.242-9000 Contractor Access to Air Force Installation XIII. All firms shall obtain base access and must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. All proposals must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Proposals submitted by another firm on behalf of a SAM registered company with the intention of being award "care of" will not be accepted. All proposals must include registered DUNS, CAGE codes, Tax ID, and small business status, and any applicable GSA contract number. XIV. The Defense Priorities and Allocations System (DPAS) are not applicable to this acquisition. XV. Questions must be received no later than 1100 Eastern European Time (EET) 1 July 2016. Any questions received after the specified date will not be answered. Proposals must be received no later than 1100 Eastern European Time (EET 11 July 2016. Contracting Office Address: Department of the Air Force, United States Air Force Europe, 39 CONS/LGCB, Unit 7090 Box 127, APO AE 09824-0127 Building No. 485 Incirlik HAVA USSU Adana, Turkey Place of Delivery: Air Support Facility, Office of Defense Cooperation-Turkey at Ankara, Turkey XVI. If there are any questions on the requirement, please contact the individuals below: Benjamin Godfrey Contract Administrator Phone (011) (90) 322-316-8075 DSN 676-8075 Email:benjamin.godfrey.1@us.af.mil David Alvarez Contracting Officer Phone (011) (90) 322-316-8075 DSN 676-8075 Email: david.alvarez.1@us.af.mil Attachments: Attachment # Title Page Numbers 1 Statement of Work -OIC Room - 9 June 2016 4 2 ODC-T Room 34 Comm Closet 1 3 ODC-T Room 34 Dimensions 1 4 ODC-T Room 34 Electrical 1 5 ODC-T Room 34 Existing Comm Infrastructure 1 6 ODC-T Room 34 Recommended Comm Support 1 7 DoD Comm Standards 7
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