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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 20, 2016 FBO #5323
DOCUMENT

J -- Haemonetics Cell Saver 5+ Equipment Maintenance and Repair Services - Attachment

Notice Date

6/18/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Veterans Health Administration;Network Contracting Office 16;2575 Keystone Crossing;Fayetteville AR 72703
 

ZIP Code

72703
 

Solicitation Number

VA25616Q0774
 

Response Due

6/24/2016
 

Archive Date

7/24/2016
 

Point of Contact

Surella Tracy
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

B.3 STATEMENT OF WORK Performance Work Statement Haemonetics Cell Saver 5+ Plus Equipment Maintenance and Repair Services Veteran Healthcare System of the Ozark (VHSO) 1.0. Introduction 1.1. The Government requires Haemonetics Cell Saver 5 Plus Equipment Maintenance and Repair Services in support of the Veteran Healthcare System of the Ozark (VHSO), Fayetteville, AR and Biomedical Service. 1.2. The Haemonetics Manual is propriety and only authorized representatives that have authority to service will be considered. Vendor shall submit certification with solicitation to show their authorization to work on the cell saver 5 plus which is part of the evaluation to be considered for award. If not submitted, vendor will not receive consideration. 2.0. Description / Scope / Objective 2.1. Contractor shall provide all personnel, labor, equipment, parts, tools, supplies, management, transportation and other items necessary to provide regular preventative maintenance and repairs to the device in accordance with the manufactures recommendations using OEM parts. This should include an initial service to verify the device is fully functional and safe for use. The vendor's service should be in compliance with the manufactures recommendations in both procedure and frequency according to the device's service manual. 2.2. The Contractor must provide all labor, equipment, tools, material, supervision, and services necessary to perform the work as defined in this Performance Work Statement for the proper performance of a Cell Saver 5 Plus located at the VHSO. 3.0. Applicable Documents 3.1. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply: FARFederal Acquisition Regulation VAARVeterans Administration Acquisition Regulation SCA DOL WebsiteService Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm FEDERAL, STATE, LOCAL, and IndustryIn accordance with any and all codes, policies, procedures, laws, and industry standards as applicable. 3.2. Glossary. Acronyms used in this PWS are listed below for easy reference: BiomedBiomedical Service CORContracting Officer's Representative FARFederal Acquisition Regulation PM Preventive Maintenance 4.0. Performance Requirements 4.1. Services: The Vendor shall perform repair upon issuance of awarded contract. 4.2. CERTIFICATION/TRAINING: The contractor must have, at a minimum, OEM certification and/or training in servicing the Cell Saver 5 Plus device. The Contractor must also have at least 2 years' experience servicing equivalent devices. 4.2a. The Haemonetics Manual is propriety and only authorized representatives that have authority to service will be considered. Vendor shall submit certification with solicitation to show their authorization to work on the cell saver 5 plus which is part of the evaluation to be considered for award. If not submitted, vendor will not receive consideration. 4.3 All equipment shall be maintained in proper operating condition as specified by the Manufacturer HAEMONETICS. Vendor will verify its full functionality and that it meets all standards set by the manufacturer. Vendor is to have original equipment manufacturers (OEM) parts, manuals and schematics, which must be on site and verified by the COR to perform the services. All work is to be performed in accordance with the guidelines established by, State and local ordinances, with Manufacturer's Manual and Quality Control Manual, and with all terms, conditions, provisions, schedules and Specifications provided herein. 4.4. Contractor shall sign in with the Biomed Service located at VHSO, Fayetteville, AR. Contact information will be available to awardee at time of award. 4.5. Preparation of maintenance and function test records for the equipment includes: Auto-Transfusion Unit Model: Cell Saver 5 Plus SN: 09M004 EE# 22336 4.6. ON-CALL REPAIRS: On-call repairs are emergency repairs beyond the scheduled maintenance. The contractor shall respond to a call and be at the job site within two (2) days during regular working hours. If the malfunction or repair is reported to the contractor not later than 1600 hours the failure elimination shall be started immediately on the same day. In very urgent cases, an immediate repair can be requested after 1600 hours and the contractor shall respond and be on site within two (2) days. 4.8. EMERGENCY SERVICES: Emergency services shall be available as needed. 4.9. RESPONSE TIME: Services shall be responded to as scheduled and coordinated with the VA Biomedical Engineering representative. It is to be expected that emergency on-site repair services shall be required to be responded to within twenty four (24) hours of being notified of the emergency. 4.10. DOCUMENTATION: The contractor shall supply a full service report to the Biomedical POC within 5 working days of services being rendered. This documentation will include a detailed account of what work was performed and what deficiencies if any were remedied. 5.0. Performance Location and Hours 5.1. Primary place of performance is at the VHSO at 1100 N. College Ave, Fayetteville, AR 72703. Working spaces and all needed equipment will be provided by the Government. 5.2. Government normal duty hours are from 0800-1630, Monday through Friday, excluding Federal holidays. Contractor access will be provided during this time period. 6.0. Deliverables. 6.1 A detailed summary of all repairs shall be issued to the CO and COR. All parts shall be included for the proper performance of the equipment for its intended use. 6.2 Upon completion of all work performed, the contractor shall provide to the Government all service reports and certifications. 7.0. Key Personnel Replacement and Substitution. 7.1. Requests for approval of substitutions shall be in writing and shall provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request shall contain a complete resume for the proposed substitute, and any other information requested or required by the Contracting Officer to approve or disapprove the request. Proposed substitutes shall have qualifications that are equal to or higher than the personnel being augmented. The Contracting Officer or his/her authorized representative shall evaluate such requests and promptly notify the Contractor in writing whether the proposed substitution is acceptable. 7.2. If the Contracting Officer determines that, (1) suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming, or (2) the resultant substitution would be so substantial as to impair the successful completion of the contract or the delivery order in accordance with the proposal accepted by the Government at time of contract award, the Contracting Officer may, (1) terminate the contract for default or for the convenience of the Government, as appropriate, or (2) at his discretion, if he finds the Contractor at fault for the condition, equitably adjust the contract price downward to compensate the Government for any resultant delay, loss or damage. 8.0. Contractor Personnel and Management. 8.1. The POC and any alternate(s) shall be able to fluently communicate in English. 8.2. Point of Contact (POC). The Contractor shall provide a primary Point of Contact who shall be responsible for the delivery and performance of the work. The name of this person, and any alternate(s), to include duty hours and telephone numbers, shall have full authority to act on behalf of the Contractor's firm for the specific order (call) and shall be identified prior to performance. 8.3. Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. All personnel employed by the Contractor in the performance of this contract or any representative of the Contractor entering the Government, shall abide by all the regulations of the installation. 8.4. The Contractor will notify the Biomedical POC upon arrival and completion of any work at the VHSO. All work shall be certified by a representative of Biomedical Engineering at VHSO unless otherwise arranged prior to the contractor's arrival. 8.5. Contractor Badges. Contractor personnel shall wear a badge, issued by VHSO VA Police, clearly displayed at all times while working at the VHSO. 8.6. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials. They must also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. 8.7. Safety/Security Requirements. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract. 8.8. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data. 8.9. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR. 8.8. Standards of conduct. 8.8.1. Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel. 8.8.2. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract. 8.8.3. Working Attire and Appearance. Protective clothing, footwear and other items shall be in compliance with OSHA and/or other Federal/State/local requirements. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities. 8.8.4. The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority. 8.9 CONTRACTOR FURNISHED ITEMS AND SERVICES 8.9.1. Certificates, Licenses, Training and Permits. The Contractor shall, at no additional cost to the Government, obtain all certificates, licenses and permits required for performance of these services, and for complying with all applicable local, state, and Federal laws, rules and regulations. Contractor shall provide training certificates and authorized factory servicing agreements upon request. 9. NON-PERSONAL SERVICE STATEMENT 9.1. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work. 10. PERSONNEL QUALIFICATIONS 10.1. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the PWS in an efficient, reliable, and professional manner. 10.1.1 All work shall be completed by skilled technicians in accordance with all applicable Federal, State, Local, and industry: standards, laws, policies, procedures, codes and any other applicable governing body for the proper performance of all equipment per manufactures specifications/calibrations.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/FaVAMC564/FaVAMC564/VA25616Q0774/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-16-Q-0774 VA256-16-Q-0774_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2813074&FileName=VA256-16-Q-0774-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2813074&FileName=VA256-16-Q-0774-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Veteran Healthcare System of the Ozark (VHSO);1100 North College Avenue;Fayetteville, Arkansas

Zip Code: 72703
 

Record

SN04154599-W 20160620/160618233043-6c5d7f41af26911b2bbf9b4e495e199b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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