SOURCES SOUGHT
R -- Support service for field activities for a prospective U.S. cohort set within health care systems to study cancer
- Notice Date
- 6/21/2016
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E128, Rockville, Maryland, 20852, United States
- ZIP Code
- 20852
- Solicitation Number
- HHS-NIH-NCI-SS-ETSB-1007-58
- Point of Contact
- Rosa M. Lopez, Phone: 2402765426, Jill Johnson, Phone: 240-276-5395
- E-Mail Address
-
rosa.lopez@nih.gov, jill.johnson2@nih.gov
(rosa.lopez@nih.gov, jill.johnson2@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Type of Notice: This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Background: The National Cancer Institute (NCI), Division of Cancer Epidemiology and Genetics (DCEG) focuses on research to discover genetic and environmental determinants of cancer and identifying new approaches to cancer prevention. Purpose and Objectives: DCEG plans to build a new prospective multi-center adult cohort study of 150,000-200,000 adult participants enrolled through U.S. integrated health care systems to study the causes of cancer and the means of its prevention. The core objectives of the cohort are for participants to complete an online consent followed by an online questionnaire, and provide blood and urine donation as well as possibly discard samples (e.g. discard Fecal Immunochemical Test (FIT) cards). The cohort will additionally have all of the desirable attributes of a contemporary study as part of its core objectives including serial biospecimens, tumor tissue, comprehensive data from Electronic Medical Records (EMR) on elements such as drug prescription, medical conditions and procedures, and repeated questionnaires combined with reliable passive and long-term follow-up strategies for cancer ascertainment. In addition to providing a rich source of information for a wide variety of hypotheses about the etiology of cancer, the cohort infrastructure will also be designed to allow investigation of non-cancer outcomes (e.g. cardiovascular events, diabetes). It would also allow for the issuance of task orders during any phase to allow more detailed assessment of certain exposures (e.g. environmental exposures, lifestyle factors), collection of additional specimens (e.g. oral wash, stool), and to facilitate patient-centered and health delivery research to improve patient care through evidence-based decisions. Project Requirements: Three separate acquisitions are anticipated to create the proposed successful large-scale cohort, including a support service contractor for field activities; software solutions for IT systems infrastructure (See Sources Sought Notice HHS-NIH-NCI-ETSB-1008-58); and integrated health care system(s) to serve as recruitment sites (See Sources Sought Notice HHS-NIH-NCI-ETSB-1009-58). As part of market research, a Pre-Soliciation Conference for this project was held on June 2, 2016 (See Special Notice HHS-NIH-NCI-SN-Pre-SolicitationConference-ETSB-0000-58). This notice pertains to the support service contractor. The support service contractor, in coordination with NCI, will be responsible for developing the standard operating procedures (SOPs) and compiling and maintaining the manual of operating procedures (MOOPs) and training staff to implement the MOOPs. The successful contractor shall additionally be responsible for developing e-questionnaires, organizing logistics for site visits/meetings and scientific review meetings, assisting with participant follow-up, data linkages, and serving as an alternate point of contact for participants. The successful contractor will be responsible for the coordination and organization of study documentation such as IRB and OMB approvals. In addition, the successful contractor will work in collaboration with the recruitment sites, the software solutions contractor for IT systems infrastructure, the NCI, and other entities throughout all the various study operations. The work will include but not be limited to the following: (a)Assist with developing and updating procedures and manuals that would be implemented across recruitment sites to recruit and follow-up participants. (b)Assist with developing and updating procedures for biological specimen collection, processing and storage procedures. (c)Assist with developing and updating procedures for quality control, validation, and security measures for all data and biospecimens handling and management. (d)Develop and maintain a study website with different dashboards and tiered access for different roles. For example, the website shall include: user-friendly interface to be used by participants (e.g. to complete e-consent and questionnaires, access study information), the study team (e.g. to access real-time monitoring of study activities) and researchers (e.g. to provide access to query of data for high level planning and for research analysis). (e)Prepare online questionnaire that allows for the desired capabilities using content provided by NCI. The questionnaire shall be accessible by various mobile devices; allow participants to login and return at a later time without losing entered information, have the functionality to remember responses from previous questionnaires and previous sections from current questionnaire, provide built-in internal checking (i.e. logic check/cross check) as the participants complete the questionnaire and lastly it should include drop down boxes, pre-populated with answer choices, to autofill as the participant begins to type. (f)Serve as a point of contact for recruitment sites for field activities. (g)Assist NCI with monitoring study activities. (h)Develop reliable long-term follow-up strategies for participants, including serving as alternate point of contact for participants that leave the recruitment site's health plan. (i)Perform linkages to a variety of data sources to define vital status, cancer status, environmental exposure history, census tract residence, etc. Linking should be accomplished using a quality controlled method that has gone through rigorous testing. (j)Initiate regular meetings (e.g. approximately monthly in earlier phase, and lesser frequency meetings in later phases) with the recruitment sites to monitor progress and address problems during the data collection phase of the study. These meetings will include the NCI Contract Officer's Representatives, Principal Investigators and/or Project Manager from the recruitment sites. (k)Provide logistical and administrative assistance for arrangement of meetings including, site visits, Steering Committee meetings, and External Advisory Panel meetings. (l)Coordinate review panels for data and biospecimen access. Anticipated Period of Performance: The anticipated period of performance for this requirement is one year, with nine one-year option periods. Capability Statement/Information Sought: We encourage all responsible sources, particularly small businesses, to submit a capability statement which will be considered by NCI. Organizations that submit capability statements in response to this notice shall clearly document and demonstrate the capability to accomplish the following: 1.Knowledge of and ability to apply key epidemiologic features of a large-scale cohort study and demonstrate clear understanding of activities necessary for successful implementation. 2.Ability to provide organization and staffing to ensure efficient planning, initiation, implementation, conduct, and completion of large-scale epidemiological studies. 3.Ability to develop study procedures and materials (e.g. SOP, MOOP, e-questionnaires), and implement standard procedures (e.g. training). 4.Ability to perform linkages to a variety of data sources such as to define vital status, cancer status, environmental exposure history and census tract residence. 5.Ability and willingness to work with collaborators on multi-center research projects. Interested qualified organizations should submit a tailored capability statement for this requirement, not to exceed 20 pages (12-point font minimum), including all attachments, resumes, charts, etc., that clearly details the ability to perform the aspects of the notice described above. Capability statements should also include an outline of previous or similar projects performed. All responses must include an indication of current certified small business status, and clearly marked on the first page of the capability statement, as well as the eligible small business concern's name, point of contact, address, and DUNS number. Information Submission Instructions: All capability statements sent in response to this Sources Sought notice must be received electronically (via email) by Rosa Lopez, Contract Specialist at rosa.lopez@nih.gov and Jill Johnson, Contracting Officer at jill.johnson2@nih.gov in either MS Word or Adobe Portable Document Format (PDF) by July 11, 2016, 3:00 PM, EST. All responses must be received by the specified due date and time in order to be considered.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/RCB/HHS-NIH-NCI-SS-ETSB-1007-58/listing.html)
- Record
- SN04156765-W 20160623/160621234510-74f23a750286ec33bf6c028b661d124a (fbodaily.com)
- Source
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