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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 24, 2016 FBO #5327
DOCUMENT

65 -- DENTAL CHAIRS - Attachment

Notice Date

6/22/2016
 

Notice Type

Attachment
 

NAICS

339114 — Dental Equipment and Supplies Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 10;6150 Oak Tree Blvd., Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA25016Q0347
 

Response Due

7/8/2016
 

Archive Date

10/6/2016
 

Point of Contact

Rachelle Hamer
 

E-Mail Address

Contract Specialist
(rachelle.hamer@va.gov)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, 13 and as supplemented with additional information included in this notice. This solicitation is issued as a Request for Quotation (RFQ), solicitation number VA250-16-Q-0347, in accordance with FAR Parts 12.603 and 13.5. This announcement constitutes the only solicitation; QUOTES ARE BEING REQUESTED and a written solicitation shall not be issued. Awards resulting from the (RFQ) shall be based on Best Value to the Department of Veterans Affairs giving consideration to: Technical, Price, and Delivery. This acquisition is Unrestricted, the North American Industry Classification System (NAICS) code is 339114, and has a size standard of 750 employees. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-88, effective May 16, 2016. The Government intends to award Firm-Fixed Price. 1.Background. The Chalmers P. Wylie VA Ambulatory Care Center (VA ACC) Columbus - Dental Clinic's current Dental Chair Units (DCUs) and delivery systems with accessories require replacement in order to provide services and eliminate delays in patient care. 2.Scope. The scope of this project includes the removal of the current DCUs, Delivery Systems, and accessories by the contractor and delivered to the designated area by Logistics. The contractor shall be responsible for the delivery of the new equipment and installation according to specifications provided by the Contracting Officer Representative (COR) and integration with the layout of the Dental Clinic. The contractor shall also provide clinical and technical feedback through the installation process as how their equipment can be best utilized in the current layout of the Dental Clinic. The contractor shall also provide clinical training both on-site and remotely to all end users as well as technical support and technical training to the Health Care Technology Management (HTM) department though on-site communication, technical service hotline, and on-site training at the companies training facility. 3. Specific Tasks. 1.Provide HTM with project planning and technical description of installation and decommissioning actions. 2.Decommission and removal of current DCUs, Delivery System, and accessories designated by the COR and in accordance with facilities policy on decommissioning of equipment. 3.Delivery of Decommissioned equipment to the Loading Dock and adhering to guidance of the Logistics Staff. 4.Receive feedback and coordinate installation to specific guidelines of the COR and address any concerns with new equipment layout and accessibility in the Dental Clinic. 5.Provide and install new equipment adhering to project deadlines and according to specification on layout and accessibility from COR. 6.Verify functionality of all equipment and ensure the equipment is operating at optimal conditions. 7.Provide on-site training and demonstration to clinical staff. Provide instructions to any remote training. 8.Provide on-site technical training and demonstration to HTM staff. Provide instruction to any remote training. 9.Provide contact information for Service calls. 3.1 Task 1 - Enterprise Management Controls. 3.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this Statement of Work (SOW). Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide the centralized administrative, clerical, documentation and related functions. 3.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program review applied to this contract. Deliverables:Contract Management Plan Monthly Status Report 3.2 Task 2. - Decommissioning of existing Equipment. 3.2.1 Subtask 1. - Decommissioning of Current Equipment. Decommission all devices and associated components identified by HTM and Dental staff in compliance with facility policies on decommissioning. 3.2.2 Subtask 2. - Delivery of Decommissioned Equipment. Deliver all decommission equipment and components to Loading Dock located at the back of the building following all guidelines from logistics staff. 3.3 Task 3. - Delivery and Installation of New Equipment. 3.3.1 Subtask 1. - Delivery of New Equipment. All new equipment shall be delivered under the timeline specified in the contract. All new equipment shall be inspected by COR and documented that the equipment meets specifications before installation. 3.3.2 Subtask 2. - Installation of New Equipment. All new equipment shall be installed to the specifications outline in the Integration Management Control Plan. Any issues or problems with the installation that prevents the equipment from being deployed according to the technical specifications and layout orientation shall be immediately communicated to the COR. 3.3.3 Subtask 3. - Performance Verification. Performance verification shall be conducted on all newly installed equipment to ensure that the equipment is operating at optimal conditions. If any equipment is noted to be below specifications this information shall be documented and immediately brought to the attention of the COR. 3.3.4 Salient Characteristics. 1.Qty. 13 Dental Chairs with the following features: a)Ergonomically designed for diverse patient population and provider needs. Chairs shall accommodate the widest range of doctor heights, sitting or standing. "Thin backrest and slim-profile headrest to provide optimal leg room under the chair so practitioner can position the patient low enough to gain ergonomic access to the oral cavity. "Chair mobility shall be such that the equipment moves to meet the dentist needs and not the dentist moving to meet equipment positioning. "Pivot mechanism so the dental chair can synchronizes its movement with the natural motion of diverse patient population by aligning the natural spine rotation of the seated patient with the chair's rotational axis. "Left/right convertibility without tools. "Double articulating headrest "Chair swivel of at least 60 degrees (30 degrees each side of center) "Multi-Position armrests b)Versatile Integration with accessories and future technological needs. Upgradeable Platform protecting government investment with scalable delivery systems that accommodate emerging technologies. c)Required water safety controls. "Control Block that eliminates stagnant water by circulating clean water every time a hand piece is activated. "All dental unit waterlines (DUWLs) shall utilize embedded antimicrobial tubing to optimize the life of the waterline maintenance system by inhibiting biofilm growth. "Closed waterline maintenance system. Safety controls shall be of a water bottle design with integrated pickup tube, which reduces risk of cross-contamination. "Compatible waterline treatment tablets that are low maintenance. d)Support "Dedicated Customer Service representative assigned specifically to local account. "Local and Regional Territory Managers who can provide on-site project consultation. "Clinical training for end users and technical training for Biomedical Equipment Support Specialist that covers all maintenance activities. "Ease of Service with consistent, standard fasteners, color-coded tubing, and neat organized serviceable parts. "At least 5 year Warranty. "Cast iron base-plate with a polymer finish that prevents rust and scratch damage to the floor. e)Hydraulic lift system that is robust and effective at preventing leaks. f)Corrosion Protection for high-moisture dental environment on all critical parts. g)Seamless upholstery. 2.Qty. 13 Dr. Stools a)Compatible with DCUs b)Adjustable seat tilt positions to ensure proper ergonomic positioning. 3.Qty. 13 Assistant Stools a)Compatible with DCUs. b)Adjustable seat tilt positions to ensure proper ergonomic positioning. 4.Qty. 13 Delivery Systems a)Compatible with DCUs. b)Left/Right convertible without the use of tools. c)Chair lockout feature to prevent accidental movement of the chair when a hand piece or instrument is in use. d)All internal tubing contains anti-microbial agent. e)Self-contained water bottle design for supply water that has an internal pickup to reduce the chance of cross contamination. f)System flush toggle must contain a flow-through capability to eliminate stagnant water and flush all tubing simultaneously. 5.Qty. 13 Assistant's Instrumentation a)Compatible with DCUs. b)Height adjustable. c)Left/Right hand conversion without tools. d)Multiple holder configurations e)All internal tubing contains anti-microbial agent. f)Self-contained water system with internal pickup tube to help reduce cross-contamination 6.Qty. 13 LED Dental Lights a)Compatible with DCUs. b)Lights must be integrated into DCU and not ceiling mounted or a separate component. c)Multiple intensity settings between 15,000 to 30,000 lux d)Three axis barycentric positioning. e)Thermal energy output of 24 BTU/hr. with <30 Watt power consumption. f)Orbital LED array on aluminum-cored chassis to dissipate heat passively. 7.Qty. 13 Chair Mounted Monitor Mount a)Compatible with DCUs. b)At least three pivot points c)Pre-wired Cables d)Can accommodate Digital or Analog monitors. 8.Qty. 250 HVE Valve Assembly a)Autoclavable 9.Qty. 250 SE Valve Assembly a)Autoclavable 10.Qty. 10 Standard Syringe Tip a)Autoclavable 3.4 Task 4. - Training. 3.4.1 Subtask 1. - Clinical User Training. A product demonstration shall be given after final installation and performance verification. On-site clinical user training and remote training instruction shall be provided before equipment is put into use. Remote training shall be provided as permitted by clinical staff schedule. 3.4.2 Subtask 2. - Technical Training for Support Staff. An opportunity shall be presented for Biomedical Equipment Support Specialist to ask questions and receive technical guidance from contractor while staff is on-site. Technical training shall be provided by Contractor for all maintenance activities at contractors training facility. 3.4.3 Subtask 3. - Support Services. Contact information shall be provided for all support services either Clinical or Technical. 4. Performance Monitoring. COR shall verify that all work is completed correctly and all services are provided. COR shall ask for and obtain all necessary documentation and ensure that all deliverables are provided by the contractor. Contractor performance shall be monitored through HTM staff feedback, user feedback, direct observation, communications with the contractor, and performance of product and service provided after completion of the contract. Contractor shall provide the COR with a daily status update and immediately notify the COR of any delays or problems that may arise during the project that may affect the successful completion of all project tasks. 5. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). Access to the Dental Clinic and associated systems required during the completion of this project shall be provided to the contractor. All necessary government-furnished equipment shall be provided if applicable. Any equipment provided to the vendor must be returned in the same condition it was provided. COR shall be responsible for monitoring this. 6. Identification of Non-Disclosure Requirements. It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO shall be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. 7. Inspection and Acceptance Criteria. The COR is responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible to assure the inspection and acceptance of products provided incidental to services. A demo period or trial is not inspection of a product. 8. Place of Performance. Work shall be performed at the Chalmers P. Wylie VA ACC Columbus - Dental Clinic, 420 N. James Rd., Columbus, OH 43219-1834. Work shall be completed in a three day period from Friday-Sunday unless other arrangements are made with the COR. 9.Delivery Schedule. SOW Task#Deliverable TitleFormatNumberCalendar Days After CO Start 1Hospital it is pretty well DesignA003/DI-MGMT-80347Standard Distribution*Draft - 15 Final - 30 2Monthly Status ReportContractor-Determined Format2 Copies to COR; Letter Only to COMonthly, on 5th Workday 3Commissioning ReportContractor-Determined FormatStandard Distribution*180 *Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be Emailed. 10.GOVERNMENT HOLIDAYS: The following are legal Government Holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. When one of the holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Conditions-Commercial Items, FAR 52.203-3; 52.203-6 (Alt 1); 52.204-4; 52.209-6; 52.209-9; 52.212-5; 52.216-18 (a) replace the last sentence with: Such orders may be issued from date of award through date of last exercised option period.; 52.216-19 insert the following: (a) one, (b)(1) 1000, (b)(2) $25,000 (b)(3) two days, (d) two;, 52.217-9 insert the following: (a) 30 and 60, (c) five years; 52.219-8; 52.219-9; 52.219-16; 52.219-28; 52.222-3; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.222-40; 52.223-18; 52.225-5; 52.225-13; 52.232-34; 52.232-36; 52.242-13; 52.252-2 insert: https://www.acquisition.gov/Far/loadmainre.html; 52.252-6; 852.203-70; 852.203-71; 852.219-71; 852.232-72; 852.246-70; 852.246-71. The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial, with addenda: paragraph (c) change 30 to 60; 52.216-1; 52.216-27; 52.225-18; 52.233-2; 852.211-73; 852.215-70; 852.233-70; 852.233-71; 852.233-71 (note); 852.252-70; 852.270-1; 52.225-25; 52.212-2; and 52.212-3. Offerors shall submit their quote on the attached pricing schedule; dollar value of contract, project location, and point of contact; and shall comply with all instructions contained in FAR 52.212-1, Instructions to Offerors-Commercial Items, with addenda: paragraph (c) change 30 to 60. The provisions at 52.212-2, Evaluation-Commercial Items, add, Award Basis: The following factors shall be used to evaluate offers: technical, price, delivery. Technical, and delivery combined is more important than price. A completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items shall be included with the offer. Quotes must be received no later than 4:00 p.m. (EST), July 8, 2016. Submit quotes via email to rachelle.hamer@va.gov or hand-deliver/mail to Dept. of Veterans Affairs; Network 10 Contracting Office; ATTN: Rachelle Hamer; 6150 Oak Tree Blvd., Suite 300, Independence, Ohio 44133. Questions are to be submitted to the Contract Specialist, Rachelle Hamer, via e-mail at rachelle.hamer@va.gov. All questions are to be submitted no later than 4:00 p.m., June 29, 2016. A response to all questions shall be posted to FedBizOpps on June 30, 2016. No solicitation document shall be issued. ITEM INFORMATION ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001A-dec 511 chair with seamless upholstery 5,893.60 White Upholstery Color-Amethyst Duplex with air and water quick disconnects 83.0491.00 365.70 Contoured floor box 41.1506.01 212.00 Stan BRAND NAME OR EQUAL4.00EA____________________________________ 0002A-dec 511 dental chair A-dec 511 chair with seamless upholstery 5893.60 White Upholstery color - Tawny Duplex with air and water quickisconnects 83.0491.00 365.70 Contoured BRAND NAME OR EQUAL5.00EA____________________________________ 0003A-dec 511 dental chair with seamless upholstery white 5,893.60 Upholstery color - Indigo Duplex with air and water quick disconects 83.0491.00 365. BRAND NAME OR EQUAL 4.00EA____________________________________ 0004421 Dr. Stool 421 Dr. Stool Short Cylinder Standard (Boxed) Seamless Upholstery Upholstery color - Tawny BRAND NAME OR EQUAL5.00EA____________________________________ 0005421 Doctors Stool Short Cylinder Standard (Boxed) Seamless Upholstery Upholstery Color - Indigo BRAND NAME OR EQUAL4.00EA____________________________________ 0006421 Doctor's Stool Standard Cylinder Standard (Boxed) Seamless Upholstery Upholstery Color - Amethyst BRAND NAME OR EQUAL4.00EA____________________________________ 0007422 Assistant Stool 422 Assistant Stool Standard (Boxed) Seamless Upholstery Upholstery Color - Amethyst BRAND NAME OR EQUAL4.00EA____________________________________ 0008422 Assistant Stool Standard (Boxed) Seamless Upholstery Upholstery color : Tawny BRAND NAME OR EQUAL5.00EA____________________________________ 0009422 Assistant Stool Standard (Boxed) Seamless Upholstery Upholstery color-Indigo 4.00EA____________________________________ 0010A-dec 532 Traditional Delivery system A-dec 532 with deluxe touchpad 4735.55 Custom - dual front White 395.00 Autoclavable QD s BRAND NAME OR EQUAL13.00EA____________________________________ 0011A-dec 545 12 O'CLOCK ASSISTANTS instrumentation a-dec 545 with dual 2-position holders 1,611.20 White Stand alone assistant's instrumentation dual 2-position holders Assistant's touc BRAND NAME OR EQUAL13.00EA____________________________________ 0012A-dec 572L Dental Light LED Dual mount with delivery system Standard Boxed BRAND NAME OR EQUAL13.00EA____________________________________ 0013A-dec chair mounted monitor mount 612.15 482 monitor mount 490.25 Handle 77.1308.00 121.90 Padded van 13 total pu BRAND NAME OR EQUAL13.00EA____________________________________ 0014HVE Valve Assembly, Autoclavable 11.1335.00 BRAND NAME OR EQUAL250.00EA____________________________________ 0015SE Valve Assembly, Autoclavalbe 12.1258.00 BRAND NAME OR EQUAL250.00EA____________________________________ 0016Standard Syringe Tip, Autoclavable, Package of 25 BRAND NAME OR EQUAL10.00EA____________________________________ 0017Blanket - wrapped service BRAND NAME OR EQUAL1.00EA____________________________________ 0018INSTALLATION 1.00EA____________________________________ GRAND TOTAL__________________
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BreVAMC/VAMCCO80220/VA25016Q0347/listing.html)
 

Document(s)

Attachment
 

File Name: VA250-16-Q-0347 VA250-16-Q-0347.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2820883&FileName=VA250-16-Q-0347-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2820883&FileName=VA250-16-Q-0347-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Chalmers P. Wylie VA;420 North James Road;Columbus, Ohio

Zip Code: 4321-1834
 

Record

SN04158424-W 20160624/160622234734-3c131346c799710fcccc82e31777cbe1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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