SOLICITATION NOTICE
T -- Scanning of Paper Administrative Records to PDF Electronic Files
- Notice Date
- 6/22/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 323111
— Commercial Printing (except Screen and Books)
- Contracting Office
- Government Publishing Office, Customer Services Department, Dallas Regional Printing Procurement Office, U.S. Courthouse & Federal Office Building, 1100 Commerce Street, Room 731, Dallas, Texas, 75242-0395
- ZIP Code
- 75242-0395
- Solicitation Number
- 646625
- Archive Date
- 7/21/2016
- Point of Contact
- James Hunt, Phone: 2147670451 x5, Jermaine Berryman, Phone: 2147670451 x2
- E-Mail Address
-
jhunt@gpo.gov, jberryman@gpo.gov
(jhunt@gpo.gov, jberryman@gpo.gov)
- Small Business Set-Aside
- N/A
- Description
- State-of-the-art scanning of paper administrative records/files containing text and graphics, including fine detail maps to multipage.pdf electronic files delivered on a customer approved, vendor supplied external hard drive(s), such as LaCie 2big Quadra USB 3.0 external hard drive, or equal. Contractor cannot hold any of the government furnished material after completion. All material must be returned within 1 day of completion to the point of contact indicated in the specifications. QUANTITY: Estimated quantity: Approximately 1,360 linear feet of documents on existing shelves approximately 0 estimated pages (average of 1,500 pages per linear foot). The predominant production functions of this contract are digital scanning and saving as multiple page.pdf files onto an external hard drive that will be provided by the contractor. NOTE - ON-SITE SCANNING REQUIRED. The contractor must provide all equipment and all work must be performed at the US Army Corps of Engineers - Tulsa District, 1645 S. 101st Ave., Tulsa, OK 74128-4609. Contractor is responsible for any labor, travel, and per diem associated with the on-site scanning requirement included in these specifications. AGENCY TO FURNISH: 1. Documents to be scanned. See schedule of prices for approximate break down of furnished documents. The original documents are housed in a document storage room on shelves. All original documents must be scanned and returned to their original state and location within the folders, files, and document storage areas. The majority of the original documents are filed in folders with 2-hole punch permaclips. Some documents include paper clips and staples. A small portion of documents include bound materials (spiral, comb, prong, velobind, or tapebind) which may be disassembled for scanning. Scan all maps, drawings, and pictures. Approximately 10% of the documents are duplex. The contractor is responsible to scan each side of each page containing information. Do not scan the folders. 2. Each file includes a project ID number and/or modification number specific to each project. Project ID's will include alphas, numerics, and symbols. A database of the existing files will be furnished. File names are up to 14 characters. a. Instruction on manual numbering of project folders during scanning operations will be provided by the customer. THE GOVERNMENT WILL NOT FURNISH LAN ACCESS OR INTERNET CONNECTION. CONTRACTOR TO FURNISH: Materials to be furnished by the contractor: All personnel, computers, copying and scanning equipment to perform per specifications. 1. Scanned PDF files stored on an external hard drive(s) in prescribed file structure and orientation. 2. A transmittal letter with each delivery detailing any unusual circumstances encountered in the scanning of the documents. 3. Scanner(s) to be used on-site, including large format scanner(s). 4. Computer to be used on-site (no LAN/internet connection) for record keeping and/or building electronic files. All software required to complete the requirements of this project. 5. Office supplies as required to complete tasks. Contractor granted access to real estate acquisition, management and disposal documents located on shelves and in boxes at agency location. The majority of original source documents are contained within folders; while a minority are in binders. NOTE: The original documents are considered medium to heavy intervention originals. Heavy Intervention is defined as originals that include staples, clips, mixed paper sizes, and may include tagged pages. The originals will require extensive handling and glasswork. While furnished originals are not required to be returned in the same stapled/clipped format in which they were received they MUST remain in the same order and in file as furnished. Complete specifications available online via http://www.gpo.gov/gpo/bidopps/bidopps.action?region=dallas or from the Point of Contact listed above.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GPO/PPD/DallasTX/646625/listing.html)
- Record
- SN04158649-W 20160624/160622234921-73e245b646796c657d1c34786b02f7ba (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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