SOURCES SOUGHT
H -- Radiological Sample Analysis
- Notice Date
- 7/1/2016
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of the Army, U.S. Army Medical Research Acquisition Activity, U.S. Army Medical Research Acquisition Activity, Attn: MCMR-AAA, 820 Chandler Street, Frederick, MD 21702-5014, Maryland, 21702-5014, United States
- ZIP Code
- 21702-5014
- Solicitation Number
- W81XWH-16-R-6126
- Archive Date
- 7/26/2016
- Point of Contact
- Jennifer E. Tait, Phone: 3016192190
- E-Mail Address
-
jennifer.e.tait.civ@mail.mil
(jennifer.e.tait.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a sources sought announcement for market research to be used for preliminary planning purposes and to obtain information regarding the availability and capability of qualified businesses under the size classification relative to the North American Industry Classification (NAICS) code for the proposed acquisition. This is not a solicitation for proposals, proposal abstracts, or quotations and no contract will be awarded from this sources sought announcement. No reimbursement will be made for any costs associated with providing information in response to this sources sought announcement or any follow up information requests. Respondents will not be notified of the results of the evaluation. 1. Contract Information: The U.S. Army Medical Research Acquisition Activity (USAMRAA) on behalf of the U.S. Army Public Health Center (Provisional) Laboratory Sciences, needs a contract put in place to provide analytical services for the analysis of water, wipes, soil, air and biological samples for radiochemistry compounds. 2. Background: The contractor shall provide the required analytical expertise and instrumentation to obtain reporting limits equal to or lower than those specified in the PWS. The contractor shall submit data packages comprising documentation for sample receipt/analyses, data reduction, quality control, raw data generation and electronic data transfer as described in the PWS. The contractor shall meet and comply with the following turn-around time in regards to the sample classifications. An exception does apply for Radium and Strontium samples: Sample Type Turn-Around Time Approximate Annual Submittals Standard 21 Calendar Days 50% High Priority 12 Calendar Days 45% Top Priority 8 Calendar Days 5% Turn-around time is defined as the intervening time period between the date of sample receipt to the contractor laboratory to the date of receipt of a complete and technically correct data package returned to the Government laboratory. Holidays and weekends are considered ‘calendar' days. 3. Tasks: Sample Pickup Protocol from the APHC (Prov) lab - If applicable, the contractor's courier shall be responsible for pickup, packaging and delivery of samples from the Government facility. Samples shall be picked up by the contractor's courier within 24 hours of notification by the COR or a designated representative. The courier shall sign for custody of the samples with a date and time of sample pick-up. Sample Shipment Protocol By a APHC (Prov) lab - If applicable, APHC (Prov) personnel will be responsible to package samples and ship them to the contractor. Please note that APHC (Prov) shall pay the shipping costs for transportation of the samples. Contractor and APHC (Prov) shall store and/or ship samples in accordance with the preservation guidelines as noted in the analytical method until samples are analyzed, and thereafter until results are approved by the COR. Direct shipment of samples from the field to the contractor - If applicable, the Government shall ship samples directly to the contractor with the corresponding CoC form with a copy faxed to the COR. Upon receipt of the samples and corresponding CoC forms, the designated PM shall sign the forms to verify receipt of the samples and forward the document to the COR within 4 business hours for review, accountability, and Laboratory Information Management System LIMS login. Standard Operating Procedures (SOP) - The contractor shall at a minimum submit copies of the specific SOPs listed below as well as a complete list of all SOPs with the technical bid package. Any methods that have been modified from the published method should be identified to the Government and the specific modifications should be explained. Additional SOPs may be requested. The contractor shall also submit an ISO 17025:2005 compliant Quality Assurance Manual, however named, with the technical bid package. • Sample receipt, handling, storage and control. • Security, chain-of-custody and document control. • Hazardous waste/sample disposal. • Sample analysis SOPs for all methods listed in the Performance Work Statement (PWS) (to include sample preparation, sample concentration, modifications to established methods, peculiarities of instrumentation, etc.) • Ongoing or routine laboratory operations (including instrument maintenance, procurement of supplies, and scheduling and frequency of validation of equipment (balances, thermometers, etc.) • Laboratory Safety and Chemical Hygiene (should address among other things wearing of coats, gloves, goggles, handling of hazardous materials, eye lavaging, storage of hazardous materials, safety showers, fire safety, etc.). • Lab Quality Assurance Manual (Lab QA/QC) to include procedures for conducting in-house audits; procedures for allowing technicians and chemists to have an independent means of checking the quality of their results; procedures for the development and implementation of contingency plans; and procedures for the initiation of corrective action. • Data production, reduction, transcription, verification, review, distribution and in-house storage. • Determination of Detection Concentrations. (Contractor must show statistical procedure for periodic determination and verification of method detection concentrations. • Radiation Protection program 4. Contractor Qualifications: The contractor shall be accredited by a NELAP or ILAC approved third party accrediting body to the requirements of the ISO 17025 standard. All environmental methods and matrices covered by this contract shall be listed on the laboratory's scope of accreditation. The laboratory shall be accredited for all clinical specimen sample analyses governed by the Clinical Laboratory Improvement Act. APHC (Prov) must be notified, in writing, within 30 days of any loss of accreditation for any methods noted. Contractor shall submit the 2 most recent Proficiency Testing Results for all methods covered in the PWS and any appropriate associated corrective actions with the bid package. The contractor must also maintain all appropriate National Regulatory Commission (NRC) licenses required to perform all analysis identified in the PWS. Laboratory Facilities: The contractor's laboratory facilities shall at minimum meet the following requirements: • Sufficient laboratory space to operate the equipment and perform the analysis • Adequate electrical service • Adequate environmental conditions for proper instrument performance (HVAC) • Reagent water to meet ASTM Type II classification • Class A volumetric glassware for all analyses • Adequate fume hood system to provide safe storage of hazardous materials In order to perform the required analyses, the contract laboratory shall have at least the following instrumentation/technologies: • Radiochemistry Instrumentation/Technologies -Gas Flow Proportional Counter -Liquid Scintillation Counter -Gamma Spectrometer -Scintillation Counter for Radon -Alpha Spectrometer -Inductively-Coupled Plasma Mass Spectrometer All instrumentation/technologies required in this contract shall be present and effectively operating within the contract laboratory prior to submission of the bid package for consideration. The lab MUST have at least 2 of each of the above mentioned instruments/technologies or a mitigation plan to eliminate downtime and ensure the government's turn-around times will be met. 5. Sources Sought Questionnaire: 1. What is your company's name? Business address? And Primary point of contact for this requirement (please provide phone number and email address). What is your company's CAGE code? 2. Is your firm a small business, certified 8(a) business, certified HUBZone business, woman-owned small business, and/or service-disabled veteran-owned small business? (Specify all that apply.) 3. Provide an electronic copy of your company's catalog. 4. Provide verification of your company's NELAP or ILAC approved third party accrediting body to the requirements of the ISO 17025 standard. Please submit responses to Jennifer Tait at jennifer.e.tait.civ@mail.mil no later than Monday, July 11, 2016 at 10:00AM Eastern Time.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/USAMRAA/DAMD17/W81XWH-16-R-6126/listing.html)
- Place of Performance
- Address: USA Public Health Center, BLDG E5165, 5158 Blackhawk Road, Aberdeen, Maryland, 21010, United States
- Zip Code: 21010
- Zip Code: 21010
- Record
- SN04170346-W 20160703/160701234548-f4ea3b102b75b6ed0881ab4f729f68c5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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