SOLICITATION NOTICE
Z -- Project CSC 16705 "Replace Electrical Substation in Building 20A"
- Notice Date
- 7/8/2016
- Notice Type
- Presolicitation
- NAICS
- 237130
— Power and Communication Line and Related Structures Construction
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Land and Maritime, P O Box 3990, Columbus, Ohio, 43218-3990, United States
- ZIP Code
- 43218-3990
- Solicitation Number
- SP4702-16-R-0021
- Archive Date
- 9/10/2016
- Point of Contact
- Ricardo Blanco Soto, Phone: 6146925296
- E-Mail Address
-
ricardo.blancosoto@dla.mil
(ricardo.blancosoto@dla.mil)
- Small Business Set-Aside
- N/A
- Description
- Construction Project PR 63946090 Firm-Fixed-Price Acquisition Set-Aside 100% Small Business. Period of Performance: 180 days (After the Notice to Proceed Letter) FOB Inspection at Destination (DoDAAC# SC0707) Acquisition Authority: Federal Acquisition Regulation (FAR) Part 36, "Construction and Architect -- Engineer Contracts" and (FAR) Part 15 "Contracting by Negotiation" procedures and regulations will be utilized. Delivery Location: Defense Logistics Agency Land and Maritime, Building 20A Unit of Issue: JB (JOB). GENERAL REQUIREMENTS AND SCOPE OF WORK •1.1 GENERAL : This project consists of replacing the existing 13,200kV/4160V and 13,200kV/480V electrical substation(s) located in Building 20A at the Defense Supply Center of Columbus (DSCC). The substation replacement shall consist of but not be limited to the replacement of the primary side cabinet(s), transformer(s), and secondary cabinet(s) including new circuit breaker(s). This project has a requirement that all existing equipment powered by the substation(s) being replaced remain online with the use of temporary diesel powered motor generators and temporary cabling. This project has a requirement of having an electrical engineering study performed on the newly installed equipment consisting of an Arc Flash Hazard Analysis, Coordination Study, and Short Circuit Analysis. This study is to be performed by registered engineers employed the manufacturer of the newly installed equipment. Scope: The Contractor shall furnish all labor, material, supplies, equipment, tools, delivery, disposal and supervision required in performing all operations in conjunction with this project complete, in strict accordance with these Specifications and Contract Documents subject to the terms and provisions of this contract. This section of the specifications is applicable to all other sections herein. 1.2 CONTRACT DRAWINGS : The contract drawings indicate the extent and general arrangement of the existing facilities, new work, materials and equipment installations. If any departures from the contract drawings, other than minor adjustments, are deemed necessary by the Contractor, details of such departures and the reasons therefore shall be submitted to the Contracting Officer or their authorized representatives soon as practicable for approval. No such departures shall be made without the written approval of the Contracting Officer. 1.3 MATERIALS AND EQUIPMENT : Unless otherwise specified or indicated on the drawings, all materials used in this project shall be new and shall be in compliance with respective material specifications indicated. Materials shall be the standard products of a manufacturer regularly engaged in the manufacture of the product. Items of material/equipment shall essentially duplicate material/equipment that has been in satisfactory use at least two years prior to bid opening. 1.3.1 Materials and equipment shall be installed in accordance with the approved recommendations and instructions of the manufacturer for obtaining conformance with the contract documents. 1.3.2 Materials delivered to the site shall be inspected for damage, unloaded, and stored with a minimum of handling. Storage facilities shall be provided by the contractor at the job site for maintaining materials at temperatures and conditions recommended by the manufacturer. Storage accommodations shall afford easy access for inspection and identification of each shipment. 1.3.3 Warranty of Construction: In addition to the warranty clause as specified in FAR 52.246.21 and Alternate I (April 1984), the Contractor shall provide to the Government, upon the completion of the project, the standard warranty of the material/equipment offered by the manufacturer which extends beyond the one year warranty of construction. 1.4 VERIFICATION OF DIMENSIONS : In addition to the "Site Investigation and Conditions Affecting the Work" clause under FAR 52.236.3 (Apr 1984), the Contractor shall familiarize himself thoroughly with all details of the work and working conditions, verify all critical dimensions and other data in the field, and advise the Contracting Officer or their authorized representative of any discrepancy before performing any work. 1.5 CONTRACTOR QUALIFICATIONS: This project requires the use of specialized skills and equipment. The general contractor and all key sub-contractors shall have a minimum five (5) years' experience in medium voltage electrical work and electrical substation installation. Contractor's experience shall include a minimum of two projects of similar size and scope to this project. To be technically acceptable the contractor must provide a project plan to demonstrate that they are capable of completing all work in accordance with the Statement of Work. The plan must identify all work that can be accomplished with in-house resources and demonstrate that they are capable of obtaining any project requirements that cannot be self-performed. Offerors must provide information regarding the technical qualifications of the proposed project staff, to include the individuals who will be responsible for Project Management, Quality Control, and Safety Compliance. All contractors shall submit the following with their proposal: •· Written qualification statement for the individual who will be functioning as the project manager, demonstrating 3 years of project management experience for projects similar in nature to work described in the statement of work. •· Written qualifications statement for the individual who will be responsible for quality control demonstrating 3 years of quality control experience for projects similar in nature to work described in the statement of work. •· Written qualifications statement for the individual who will be responsible for safety demonstrating 3 years of safety experience for projects similar in nature to work described in the statement of work. This individual must document a minimum of 30 hours of OSHA safety training. •· Written project plan identifying all work that is to be accomplished with in-house resources and identifying work that must be accomplished by sub-contractors. Project plan is to include those individual sub-contractors who will then perform the work required of them. •· Written work experience, and references for projects satisfactorily completed within the last three years of similar size and scope. •· Written work experience, and references for projects satisfactorily completed within the last five years in work involving medium voltage substation work. The written qualifications statement shall be certified and signed by a principle of the offeror. Offerors need only submit a brief resume of each key individual. This will be evaluated to determine if they have the appropriate technical training, certifications, if required, and previous construction experience to meet the technical requirements of a project of this nature. If any of the submitted individuals will perform more than one of the listed functions, this is acceptable as long as the submitted documentation identifies any and all functions the given individual will be performing. 1.6 COORDINATION AND COOPERATION: The Contractor involved in the performance of this project shall coordinate the work to eliminate delay and shall submit, in a format provided by the Contracting Officer (CO) or the Contracting Officer Representative (COR), within five (5) days after date of Notice to Proceed, a schedule of operations to the Contracting Officer or their authorized representative, for approval. All work shall be performed in strict accordance with the schedule of work approved by the Contracting Officer, unless any delay is found excusable within the meaning of the default clause, referenced elsewhere herein. The Contractor's central point of contact on this project will be the Contracting Officer Representative (COR), who will be assisted by the government project engineer and the government construction inspector. The areas at which the work is to be performed may remain active and operational during the performance of this contract. It is imperative that all work performed under this contract be scheduled and phased to minimize disruption of utility systems, personnel, vehicular traffic and provide accessibility to the buildings at all times. Contractor will be asked to work with the Government Accrediting Official (AO) to complete a Construction Security Plan (CSP). In addition to the Contracting Officer, government project manager and construction inspector, the contractor can expect multiple site visits by a Site Security Manager (SSM). The SSM will have 24-hour unrestricted access to all parts of the construction site and will conduct periodic security inspections for the duration of the project. 1.7 DAILY ACTIVITY REPORTS : Shall be submitted by the Contractor to the Contracting Officer, or Government Inspector each day activity or work occurs at the job site. The daily report shall include the date, contract number and title, report number, contractor's name, weather conditions, work location, description of activity or work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information. In addition to the daily activity reports, weekly project meetings shall be held with the Contractor, Contracting Officer or Contracting Officer Representative, Government Construction Inspector, and/or the government project engineer(s). 1.8 INTERRUPTIONS OF UTILITIES : 1.8.1 No utility services shall be interrupted or blocked off without approval of the Contracting Officer or their authorized representative. 1.8.2 Scheduling for interruption, shutdown of services shall be submitted in writing to the Contracting Officer or their authorized representative not less than thirty (30) days prior to date of all proposed interruptions. The request shall give the following information: (1) Nature of utility or system (sewer, water, electrical, fire sprinkler system, etc.) (2) Size of line and location. (3) Buildings, Services, and Equipment Affected. (4) Hours and date, estimated length of time of interruption 1.9 RECORD DRAWINGS : The Contractor shall maintain record drawings on file at the project site. As part of the final inspection and acceptance, the Contractor shall furnish the Contracting Officer or their authorized representative three (2) complete sets of Record Drawings. Record Drawings shall be kept up to date during the process of work and shall be made available to the Contracting Officer, or their authorized representative, upon request. 1.10 PROTECTION FROM DAMAGE : In addition to FAR 52.236.9 "Protection of Existing Vegetation, Structures, Utilities, and Improvement" (Apr 84), the contractor shall take all the necessary precautions to protect Government equipment and property at the job site, and shall be responsible for any damage to the equipment and property that may occur as a result of his negligence in connection with the prosecution of the work performed. Damage to Government equipment or property shall be repaired by the Contractor at his expense. 1.11 DUST CONTROL : The amount of dust resulting from any work performed shall be controlled to prevent the spread of dust and to avoid creation of a nuisance in the surrounding area. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution. 1.12 CLEAN-UP : The contractor shall comply with FAR 52.236-12, "Cleaning-Up" (Apr 84). In addition, upon completion of the work at the end of each work shift, the contractor shall leave the premises in a clean and neat condition satisfactory to the Contracting Officer. Drop cloths or other suitable methods shall be used as required to protect the equipment and the personnel. Contractor shall remove the rubbish and debris from Government property daily, unless otherwise directed. 1.12.1 Remove and transport all debris and rubbish from the project site in a manner that will prevent spillage from streets and adjacent areas. The contractor shall comply with all applicable Federal, State and Local hauling and disposal regulations. 1.13 FINAL INSPECTION AND ACCEPTANCE : Upon completion of the entire project a final inspection will be performed by the contractor, the Contracting Officer or their authorized representative and authorized representatives from the Facilities Engineering Division, DS-FCIE (Construction Administration Office, Operations & Maintenance Office and Engineering Office). See attached appendices and technical specifications for additional information and requirements. Notes: (X) The solicitation will be available in FedBizOpps on its issue date of 07/26/2016 (X) The Small Business size standard is $36,500,000.00. (X) Specifications, plans or drawings are available and attached to the solicitation. (X) Synopsis posted for 15 days. (X) Solicitation will be posted at http://www.fedbizopps.gov for 30 days. Solicitation will be open on 07/26/2016 and close 08/26/2016 until 1:00 p.m. (X) DLA Internet Bid Board System (DIBBS) quotations are no acceptable for this solicitation. Offeror's must complete the entire solicitation including amendments previous posted in http://www.fedbizopps.gov. Proposals must be submitted on hard copy of this Request for Proposal (RFP) and scanned and emailed to ricardo.blancosoto@dla.mil. Construction Cost Estimate must be submitted with your company proposal to be considered complete. (X) INFORMATION TO BE PROVIDED BY THE GOVERNMENT AND/OR THE VENDOR, AND CLAUSES/PROVISIONS THAT ARE REQUIRED TO BE PROVIDED IN PARTIAL OR FULLTEXT. IN ADDITION, DUE TO SYSTEM LIMITATIONS, SOME MANDATORY CLAUSES/PROVISIONS MAY BE DUPLICATED. IN THE EVENT DUPLICATED CLAUSES/PROVISIONS HAVE DIFFERENT DATES, THE MOST CURRENT IS APPLICABLE. (X) FULL AND OPEN COMPETITION ACQUISITION AFTER EXCLUSION OF SOURCES (FAR 6.2) (X) CONTRACT MUST BE REGISTERED ON; SYSTEM FOR AWARD MANAGEMENT (SAM)BEFORE QUOTE/PROPOSAL SUBMISSION. CHECK THE FOLLOWING SAM WEBSITE LINK FOR REGISTRATION AND/OR SAM EXPIRATION DATE, WWW.SAM.GOV (X) GREEN PROCUREMENT All products proposed for use in, or requisitioned under this contract must conform to federal Green Procurement regulations as they relate to the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines. These products include Energy Star or Federal Energy Management Program designated electronics; United States Department of Agriculture bio-based designated products; Electronic Product Assessment Tool designated electronics; alternative fuels and fuel efficiency; and nonozone depleting substances. Such products must meet contract performance requirements, taking into consideration price, competition, and availability factors. (X) DLAD 52.237-9003 SITE VISIT COORDINATOR (MANDATORY REQUIREMENT) (a) Offerors are mandatory to attend an organized site visit by reporting to the DLA Installation Support -Columbus Engineering Services Branch, Building 308, Defense Supply Center (DSCC), Columbus, Ohio on August 15, 2016 at 1:30 PM eastern time. Please email Ricardo Blanco at ricardo.blancosoto@dla.mil with a list of attendees' names. Email should be submitted no later than 48 hrs prior to the site visit. (b) Prospective offerors are notified that remarks or explanations provided during a site visit shall not qualify the terms of this solicitation. Unless and until this solicitation is amended in writing, terms of the solicitation and specifications remain unchanged.(c) Site visitors requiring interpretation or clarification of technical or contractual requirements included in this solicitation are encouraged to submit their questions and any information obtained during the site visit to the Contracting Officer, by contacting the individual identified on the face of the solicitation. (X) QUESTIONS & ANSWERS All questions shall be asked via email. Questions must be asked no later than August 18, 2016 no later than 12:00 p.m. eastern time. (X) COMPLETE PROPOSAL INSTRUCTIONS All contractors shall provide SF 1442 (including Section B/vendor fill-in provisions), written qualifications, work experience, and references for projects satisfactorily completed within the last THREE (3) years, demonstrating the contract is qualified and experienced to perform the specific work. The written qualifications statement shall be certified and signed by the principle of the contract firm. (X) FINAL INSPECTION AND ACCEPTANCE Upon completion of the entire project a final inspection will be performed by the contractor, the Contracting Officer or their authorized representative and authorized representatives from the Facilities Engineering Division, DS-FCIE (Construction Administration Office, Operations & Maintenance Office and Engineering Office). (X) The following provisions are applicable to this solicitation: Warranty of Construction (FAR 52.246-21). Preconstruction Conference (FAR 52.236-26). Contract Drawings, Maps, and Specifications (DFARS 252.236-7001). Site Visit (52.236-27). Liquidated Damages- Construction (52.211-12). Site Investigation and Conditions Affecting the Work (FAR 52.236-3). Cleaning-Up (FAR 52.236-12). Protection of Existing Vegetation, Structure, Utilities, and Improvement (FAR 52.236-9). Limitation of Government Liability (FAR 52.216-24). Contract Definitization (FAR 52.216-25). Contractor Personnel Security Requirements (FAR 52.204-9000). ****************************************************************************** Wide Area Workflow Information: Information for Wide Area Workflow (WAWF) Invoicing: Use 2 in 1 document Invoice. To ensure timely payment the vendor should enter the required info in WAWF on the day the material ships from their facility. Contractors/vendors not using WAWF will need to register for WAWF in order to gain access to the new MyInvoice functionality. WAWF is in accordance with the 2001 National Defense Authorization Act (DFARS 252.232-7003/252.232-7006 Electronic Submission of Payment Requests - January 2004) which requires claims for payment under a Department of Defense Contract to be submitted in electronic form. As of March 03, 2008, DOD has issued a final rule amending the Defense Federal Acquisition Regulation supplement (DFARS) to require use of the Wide Area Workflow as the only acceptable electronic system for submitting requests for payment (invoices and receiving reports) under DOD contracts. Government credit card would not be utilized for this purchase request. All payments will be processed and submitted through WAWF "only". ********************************************************************************** Evaluation Factors for Award: All Lowest Price Technically Acceptable (LPTA) proposals shall be evaluated for price and the acceptability of the non-cost factors. The THREE (3) evaluation factors for determination of technical acceptability consist of: 1. Past Performance: 2. Technical Construction Experience; and 3. Technical Qualifications of Proposed Staffing. Material Cost Reduction Initiative To ensure DLA continues delivering products and services at the most economical costs, DLA Contracting Services Office has initiated a Material Cost Reduction Initiative. To support this initiative, please be advice, the Government is seeking to reduce material pricing by as much as 10% per CLIN on this solicitation. Please consider the Government's objective when supplying your company's offer.
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