Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 23, 2016 FBO #5356
DOCUMENT

65 -- South Texas Blood and Tissue Center Blood and Blood Products - Attachment

Notice Date

7/21/2016
 

Notice Type

Attachment
 

NAICS

621991 — Blood and Organ Banks
 

Contracting Office

Department of Veterans Affairs;South Texas Veterans Health Care Center;NCO 17 Network Contracting Office;5441 Babcock Rd Suite 302;San Antonio, TX 78240
 

ZIP Code

78240
 

Solicitation Number

VA25716Q1349
 

Response Due

8/8/2016
 

Archive Date

8/23/2016
 

Point of Contact

Sheila Taylor
 

E-Mail Address

.taylor2@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation number VA257-16-Q-1349 is issued as a request for quotation (RFQ). Contractor will provide all Labor, Supplies, Equipment, and Transportation to provide blood, Blood products and testing IAW the SOW for the Period of October 1, 2016 Thru September 30, 2017. Exact Quantities of each item cannot be determined in advance. Items will be ordered on an as needed basis and billed at the rates within schedule prices. Please provide Fee Schedule of all Blood products and applicable fees. "RED BLOOD CELLS "WHOLE BLOOD "SINGLE DONOR PLASMA "CRYOPREIPITATE "PLATELET CONCENTRATE "RELATED SERVICE (IN ADDITION TO COMPONENET FEE) "SPECIAL HANDLING, PRODUCTS, SERVICES FEE (IN ADDITION TO COMPONNET FEE) "IMMUNOHEMOTOLOGY REFERENCE LAB TESTING (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89, effective date 14 July 2016. (iv) The solicitation is classified under NAICS code of 621991, which has a small business size standard of $32.5M. (v) See attached schedule for the contract line item number(s), services, quantities, and options requested in this solicitation. (vi) This requirement is for Services for blood and tissue products for South Texas Veterans Health Care System locations in San Antonio, TX. (vii) The Period of Performance for the services is 1 October 2016 through 30 September 2017. (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition; see attached schedule regarding the addenda to the provision. (ix) The provision at FAR 52.212-2, Evaluation-Commercial Items, is used in this solicitation. Offers will be evaluated as acceptable or unacceptable for past performance. Offerors are to submit past performance information with their offer. Past performance references are to be considered as like or similar to the services described in the Statement of Work. Offerors may submit past performance information in their own format or use the attached past performance survey to submit past performance information. Past performance references are to include contact information for a point of contact for the business or agency the service is or was provided to. Only past performance occurring within the past five years will be evaluated as relevant past performance. The government will review the past performance information provided by the offeror and review other past performance records found for the offeror. Past performance records found with unsubstantiated unacceptable performance may assess the offerors past performance as unacceptable. Offers found without relevant or no record of past performance will not be evaluated as favorable or unfavorable and will only be considered if the offer is found to be considered as advantageous for the government. Of the proposals evaluated as acceptable or advantageous, those proposals will be evaluated by price as lowest priced, technically acceptable. The pricing of option periods will be evaluated inclusive with the proposal pricing. (x) If an offeror needs to include information that is not included in their Systems for Award Management (SAM) registration representations and certifications data, offerors are to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with its proposal. Offerors must be registered and have completed the provision at FAR 52.212-3 in SAM to be considered for an award from this solicitation. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Addenda to the included clause state that clauses that are incorporated by reference have the same effect as if they were given in full text. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See attached schedule regarding the additional FAR clauses cited within the clause that are applicable to this acquisition. (xiii) This acquisition includes additional contract requirements. See attached Statement of Work for the terms and conditions of the requirement. Other additional submission requirements are: (a)Offers are to include Past Performance information identifying like or similar services performed during the past five years. A past performance survey is attached to this solicitation for submission if the description of past performance information is not submitted in another format by the offeror. The VA will confirm the submitted past performance information and will review other past performance information system records. Offers with unsubstantiated unsatisfactory past performance records may be determined to be technically unacceptable. (b)Offerors are to provide complete pricing in the attached schedule and provide it with their proposal. (c)The government intends to make an award without discussions. Offers are to include a signed copy of Standard Form 1449, page 1, with their proposal. Offerors are to complete blocks 12, if applicable, 17 and 30 of the SF 1449 and submit it with their proposal. (xv) Offers are due by 8 August 2016 by 4:00 PM EST. (xvi) Offers are to be submitted to Sheila Taylor (Contractor) by email at sheila.taylor2@va.gov Small businesses, especially veteran-owned and service-disabled veteran-owned small businesses are encouraged to contact their nearest Procurement Technical Assistance Center (PTAC) if assistance is needed in preparing their proposal. A website for locating the nearest PTAC is http://www.dla.mil/SmallBusiness/Pages/ptac.aspx Due to email constraints set by the VA it is requested that emails being sent to the POC be no larger than 5MB. Some emails larger than 5MB may not be accepted by the VA mail server. Multiple emails can be sent to the POC for proposal submission. It is recommended that a confirmation request be included in the email for the POC to acknowledge that all (parts) of the proposal have been received. STATEMENT OF WORK The Audie L. Murphy Veteran Affairs Health Care Center has a requirement to provide all blood and blood products, and delivery services of those products and to provide Laboratory Fee Basis Testing for the South Texas Veterans Health Care System (STVHCS), in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation. The following paragraphs describe the technical requirements. SPECIFICATIONS/STATEMENT OF WORK 1.GENERAL REQUIREMENTS: A.All blood or blood products offered must be provided from a blood bank that is currently registered and/or licensed with the Food and Drug Administration (FDA), Department of Health and Human Services pursuant to Section 510 of the Federal Food, Drug and Cosmetic Act, as amended, 21 U.S.C. Section 260. B.Prior to award, upon request from the Contracting Officer, the Offeror must submit proof that it holds an unrevoked U.S. License which is issued by the Director, Bureau of Biologics, FDA under Section 351 of the Public Health Service Act, as amended, 42 U.S.C. Section 262, as a source of supply for blood and blood products. The Offeror must be AABB and CAP accredited. C.Contractor agrees to furnish all personnel, labor, transportation, equipment, materials and supplies necessary to provide Laboratory Fee Basis Testing and guidance in Clinical Pathology Procedures as specified herein for eligible VA beneficiaries of the South Texas Veterans Health Care System, Audie L. Murphy Division located at 7400 Merton Minter Blvd., San Antonio, TX 78229-4404. D.Laboratory requests will be entered into the VA Decentralized Hospital Computer Program (DHCP) by the VA Processing Section. Specimens will be picked up daily by the Contractor for further processing. E.Once laboratory requests are processed by the Contractor, the results will be returned to the VA Processing Section via secure fax or secure computer work station for entering results in DHCP by VA personnel. Information will then be made electronically available to the clinicians by VA personnel. F.Laboratory procedures that have not been assigned a log number will not be paid by the STVHCS or performed by the Contractor. G.INVOICING: Payment to be made monthly in arrears by certified invoices and must contain the contract number and obligation number in addition to the requirements detailed in 52.212-4 (G) to be considered valid. Invoices shall also contain a line item for each test and quantities billed for. STVHCS will not pay for tests that are not clearly identified by accession number on the Contractors invoice. H.The C&A Requirements do not apply, and a Security Accreditation Package is not required. 2.CONTRACT TYPE AND TERM:The VA intends to award a fixed-price commercial supply contract for the blood and blood products and to provide Laboratory Fee Basis Testing. The contract effective date shall begin on October 1, 2016 upon signature of both parties on the VA contract document (SF-1449), and shall be for a base period of twelve months, October 1, 2016 to September 30, 2017. 3.DELIVERY: Deliveries are to be FOB Destination and blood products will be delivered on an as needed basis through phone call or fax. The items will be delivered or picked up to/from the following address: Audie L. Murphy Veteran Affairs Healthcare Center, Laboratory Blood Bank, T106.1, 7400 Merton Minter Blvd., San Antonio, TX, 78229. 4.EMERGENCY DELIVERIES: Blood products must be available seven days per week 24 hours per day. Contractor must be able to make deliveries for emergency blood requirements within 60 minutes of notification of need. 5.PACKAGING AND SPECIAL HANDLING: All blood and blood products delivered under this contract shall be properly packaged and insulated in such a way as to insure that a proper temperature appropriate for the product is maintained during transport between contractor's place of business and the STVHCS. The contractor will meet all federal and state DOT requirements for the transportation of human blood and blood products. 6.LABELING REQUIREMENTS: Blood products shall be furnished labeled as to ABO and Rh type. 7.FDA REGULATIONS, AND AABB and CAP STANDARDS/REQUIREMENTS: Blood products must be stored, prepared, and shipped in accordance with FDA regulations and according to AABB Standards and College of American Pathologists requirements. 8.CONTRACTOR RESPONSIBILITIES The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury to themselves, their employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by their employee's fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Texas. 9.CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE: The Contracting Officer's Technical Representative (COTR) is identified as the Administrative Officer for Pathology and Laboratory Medicine Service. Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the Contracting Officer's Technical Representative (COTR). All work coordination shall be made through the COTR. The Contractor shall be provided a copy of the letter of delegation authorizing the COTR at the commencement of the term of this agreement. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. 10.GOVERNMENT INHERNET FUNCTIONS: The contractor shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy. 11.INSURANCE REQUIREMENTS: In accordance with VAAR 852.237-7 Indemnification and Medical Liability Insurance the following minimum liability insurance coverage levels shall apply to this contract: General Liability of not less than: $1,000,000.00 per occurrence. The Contractor must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses that would void the general liability coverage. 12.ORDERING PROCEDURES: Placement of orders STVHCS Blood Bank laboratory personnel will place verbal orders or fax orders with the contractor to meet their scheduling needs. Requests for emergency or additional deliveries for the STVHCS will be placed by telephone or fax, on an as needed basis, by STVHCS Laboratory personnel twenty-four hours a day seven days per week. Invoices shall be sent to the address listed on the purchase order. Contractor must furnish a contact number for placing orders. Orders for blood and blood products shall be sent to the Contractor through the contact number or fax number listed below at the following address: (Offeror to complete) Telephone Number:____________________________________________ FAX Number:_________________________________________________ Address:_____________________________________________________ _____________________________________________________ _____________________________________________________ EMERGENCY orders may be placed 24 hours per day 7 days per week by calling: Emergency Telephone Number:___________________________________ FAX Number: _________________________________________________ 13.CREDIT FOR RETURNED BLOOD OR BLOOD COMPONENTS: Full Credit will be given for blood products that are returned to the contractor under the following conditions: (1)When blood is delivered to the STVHCS with a shelf life of less than 7 days or fewer. The contractor can contact the VA if the only product available has a short shelf life, and it is the only blood available to meet the patients' needs. The VA can determine whether to accept or reject the short dated blood product. The contractor shall provide credit for products that are put into quarantine at their direction, which either expire while in quarantine, or if the STVHCS is unable to use due to the extended time the products were out of circulation. (2)When blood products do not meet the "acceptance criteria" of the STVHCS Blood Bank. Acceptance criteria may be based on abnormalities in physical appearance, indications of contamination, product temperature on receipt, and other criteria regarding the quality or acceptability of blood products. (3)Full credit will be given for outdated Platelets-Apheresis-Leukocyte- reduced that are disposed of within 90 days of outdate. 14.RECALLED AND DEFECTIVE PRODUCTS The Contractor will immediately notify the STVHCS facility when information is discovered indicating that a blood product may not be considered safe. As appropriate, the Contractor will replace and/or reimburse recalled/defective products at no cost to the government. The Contractor may be liable for costs of processing recalls, i.e. administrative and clinical services to replace recalled/defective products. 1)With respect to blood manufactured by the contractor, contractor will provide the following notifications to the STVHCS: (a) within three calendar days if blood collected from a donor who tested negative at the time of donation but tests reactive for evidence of HIV or HCV infection on a later donation or who is determined to be at increased risk for transmitting HIV or HCV infection (b) within forty-five (45) days of the test, of the results of the supplemental (additional, more specific) test for HIV or HCV, as relevant, or other follow-up testing required by the FDA (c) as set forth in 21 C.F.R 610.48(b)(3). 2) Contractor will test all single donor platelets for bacterial contamination using an FDA-approved commercial detection system. The Contractor will immediately notify the STVHCS if subsequent testing indicates the supplied platelets may be contaminated with bacteria. 3) Under no circumstances will the contractor ever reveal the identity of the blood donor. 15. EVALUATION CRITERIA The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government taking into consideration non-price factors and price. The following factors shall be used to evaluate offers: 1)Technical Capability: The supplier must deliver products and services, which meet standards established by the AABB (American Association of Blood Banks), CAP (College of American Pathologists), FDA ( Food and Drug Administration), TJC (The Joint Commission on Accreditation of Healthcare Organizations), and other accrediting agencies. The supplier shall be licensed by FDA for collection, processing and distribution of blood and blood products and services. The supplier shall use test methods and equipment approved for such testing, and have trained persons performing the test(s). Upon request, the supplier shall provide evidence of their quality process, proficiency testing, and surveillance by accreditation agencies. The accreditation and inspection records of the supplier should be exemplary. Offer's proposed plan to perform the job of delivering blood and blood products per delivery schedule to the two (2) facilities. The contractor must have a blood supply available 7 days a week/24 hours a day and be able to make deliveries for emergency within 60 minutes of notification. Contractor must present evidence of their technical capability to provide blood products which pass acceptable standards for Blood Banks. 2)Past Performance: Past performance information is one indicator of an offeror's ability to perform the contract successfully. Vendors must include references of Federal, State, local governmental agencies or private sector that have purchased similar services. Past performance with VA or other Government agencies is preferred. Please include facility, point of contact information, purchase order or reference number, and dollar value. The minimum number of references will be three (3) and the maximum will be five (5). Those not submitting past performance references will be given a neutral rating. The Government will review available past performance data in the Past Performance Information Retrieval System (PPIRS), The National Institute of Health (NIH), and Contractor Performance System (CPS). However, the Government reserves the right to obtain past performance information from any available source and may contact customer other than those identified by the offeror when evaluating past performance. 3)Price: Government reserves the right to award without discussions, and contract award will be based on the offer most advantageous for the Government. Vendors shall submit the most favorable terms.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANTHCS/VANTHCS/VA25716Q1349/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-16-Q-1349 VA257-16-Q-1349.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2888696&FileName=VA257-16-Q-1349-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2888696&FileName=VA257-16-Q-1349-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: AUDI L. MURPHY VA HOSPITAL;7400 MERTON MINTER;SAN ANTONIO, TX

Zip Code: 78229
 

Record

SN04191978-W 20160723/160722000129-55ab91a69a7e3609a0f385eb33133792 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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