SOLICITATION NOTICE
R -- Financial Management Analyst - OF 612
- Notice Date
- 7/22/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP), SA-4 Navy Hill, South Building, 2430 E Street, N.W., Washington, District of Columbia, 20037, United States
- ZIP Code
- 20037
- Solicitation Number
- PSC-16-049-INL
- Archive Date
- 9/3/2016
- Point of Contact
- Deborah Strom,
- E-Mail Address
-
StromDG@state.gov
(StromDG@state.gov)
- Small Business Set-Aside
- N/A
- Description
- To be considered responsive to the solicitation, you must submit a completed and signed OF-612. Otherwise, your submission is considered non-responsive and will not be considered. You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Financial Management Analyst Washington, DC Issuance Date: 07/22/2016 Closing Date: 08/19/2016 SOLICITATION NUMBER: PSC-16-049-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award. HOW TO APPLY Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process. Proposals must include the following and not exceed twenty (20) pages: 1) Form OF-612 (Completed and signed) 2) Resume 3) Three letters of recommendation OR three references to include contact information *** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED VETERAN'S PREFERANCE Veteran's preference is not applicable to this position therefore do not submit DD-214. Submit proposal via e-mail to the attention of: INL/Deborah Strom E-mail: StromDG@state.gov Direct questions regarding this solicitation to: INL/Deborah Strom E-mail: StromDG@state.gov INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-16-049-INL 2. ISSUANCE DATE: 07/22/2016 3. CLOSING DATE: 08/19/2016 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST 5. POSITION TITLE: INL Financial Management Analyst (2 positions) 6. MARKET VALUE: $92,145 - $119,794 (GS 13 Equivalent) 7. PERIOD OF PERFORMANCE: One year from date of award and four option years 8. PLACE OF PERFORMANCE: Washington, DC 9. JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR: The mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL) is to minimize the impact of international crime and illegal drugs on the United States and its citizens through providing effective foreign assistance and fostering global cooperation. A critical process in INL's mission is to successfully interagency agreements with other Federal departments and agencies so programs may be undertaken in various countries, which implement assistance and promote U.S. foreign policy objectives. The incumbent works with the Division's senior project managers, contract specialists, and cost/price analysts, as well as with program officers throughout the Bureau, to maintain an up-to-date accounting of both actual and proposed expenditures for Bureau programs/projects. The incumbent's focus will include, but not be restricted to, developing and implementing internal financial controls relating to budget execution and the disbursement and accounting of funds for INL's present and future post conflict multi-billion dollar programs in civilian police training and elsewhere as assigned. DUTIES AND RESPONSIBILITIES • Provides financial guidance to project managers and other division employees in program countries. Provides advice and assistance to other staff members, as appropriate and senior managers on financial management and financial or contract processing problems or issues. Develops and/or modifies methods and techniques, as required, to resolve accounting or auditing problems and explains such changes to all staff members, and overseas posts when appropriate, to ensure their awareness of and familiarity with such procedures. • Works closely with the Division Chief and other senior staff to develop and implement comprehensive financial standard operating procedures, as well as oversight guidelines for all overseas operations required by the Bureau's programs managed and/or monitored by the division. • In conjunction with Division Chief, formulates and/or implements policies for the accounting of post-conflict funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and recommendations to the Assistant Secretary on how best to account for post-conflict program fund usage). In response to new program responsibilities or unique circumstances, initiates methods to ensure proper funding for critical elements of the new program's budget, such as development of a comprehensive initial budget for the newly established functions both in the domestic and overseas arena. • Implements subsidiary accounting and reporting information as needed to enable management to provide close and timely oversight of INL's post-conflict programs, including review of LOA and IA financial terms prior to finalization and follow-up on existing LOA and IA financial clauses. Participates in decision-making sessions, advising Division staff on regulatory requirements, financial policies, the interpretation of data, and program improvements through analysis of program operations, financial management reviews, monthly reports, and systems edits. • Conducts financial and property management internal control reviews on all post-conflict program funds monitored or managed by the division. Performs improper payment reviews. Completes reviews to ensure that Department of State and INL Bureau standards are met. Plans, develops, and coordinates financial management improvements necessary to comply with legislation and regulations as appropriate. • Works closely with the Division Chief and senior staff to forecast workload and operational requirements for use in preparing budget estimates, both developmental and execution. Participates in the development of guidance and instructions for the project teams temporarily working abroad, e.g. Afghanistan, Iraq, Jordan, Dubai, and elsewhere as assigned, on the development and justification of their budget estimates, and reviews final budget submissions to ensure they are in accordance with approved programs and policies. • Reviews and/or helps draft justifications for program increases or changes in the budget submissions, particularly those requiring contract actions. Works closely with Division Chief, Controller and other staff to determine priority resource needs and, advises them with respect to the adequacy of justifications for funding requests. • Provides the full range of budget oversight, planning and other services for multiple and complex foreign assistance funds that are international in scope and subject to intensive scrutiny from both the public and private sectors. • Works and regularly liaises with the INL Budget Division, as well as with the Department's centralized accounting office to assure maximum efficiencies of accounting support services for INL's post-conflict programs. • Meets all Bureau fiscal reporting requirements from an established database and in coordination with the Bureau offices and the Bureau of Resource Management. Coordinates the development of short- and long-range financial plans reflecting the widely diversified objectives of these programs. Prepares a variety of reports and recommendations based on findings, such as program funding burn rates, actual vs. projected expenditures, noncompliance with regulations, inefficient operations, or improper practices. Develops and implements financial management improvements and the way the Bureau tracks, manages, and monitors the usage of these funds. TRAININGS & DISTANCE LEARNING COURSES 1. Completes the Contracting Officer Representative (PA296) distance-learning (DL) course through the Foreign Service Institute (FSI) within 120 days of contract award. RELATIONSHIP The incumbent reports to the Division Chief and works with Bureau managers, cost/price analysts, financial management analysts, and program offices throughout INL, to ensure project work is completed in an efficient and effective manner, and is in compliance with financial management policies and procedures and in conformance with the Foreign Assistance Act, and other regulatory procedures and guidelines. The Contracting Officer's Representative (COR) is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. The COR will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. In no instance, however, shall the COR be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. Such changes must be authorized, in writing, to the Contracting Officer. DELIVERABLES/REPORTS Deliverables are required under this PSC and shall include; monthly status reports, monthly evaluation of contractor performance, special reports when required and "Completion of assignment report," which shall be a compressive review of the projects in which the contractor was involved. Each report shall include a critique of and recommendations for the various projects. The completions of assignment reports are due no later than fifteen (15) days prior to the expiration of this contract. The Personal Service Contractor shall submit two (2) copies of each report as required to the following; 1. INL/Division Chief; 2. INL/Team Lead Per FAR Part 4, the above referenced documents shall be incorporated and copies stored in the PSC's hard file under Section V.; Tab E - Receiving Reports. The Contractor shall prepare and submit two copies of each technical report required by the schedule of this contract (e.g., progress reports, final reports, etc.), to the Embassy INL Section and to the Program Officer, Bureau of International Narcotics and Law Enforcement Affairs (INL), Department of State Washington, DC. The title page of all reports forwarded pursuant to this paragraph shall include a descriptive title, the author's name(s), contract number, project number, and title, contractor's name, name of the State Department project office, and the publication or issuance date of the report. When preparing reports, the Contractor shall refrain from using elaborate artwork, multicolor printing, and expensive paper/binding, unless it is specifically authorized in the Contract Schedule. Wherever possible, pages should be printed on both sides using single spaced type. COMPLEXITY This position involves planning, organizing and completing financial and organizational analysis of enormous complexity. Due to the high visibility and political sensitivity of the issues in which INL is involved, there is extreme difficulty in identifying the nature of the issues and planning, organizing and determining the scope and depth of studies/audits to be undertaken. The PSC is expected to address difficult scenarios by separating the substantive nature of the programs or issues into their components and determining the nature and magnitude of programs or issues, as well as in discerning the intent of the legislation and policy statements and determining how to translate the intent into program actions. SCOPE AND EFFECTIVENESS The PSC performs broad and extensive assignments related to a complex administrative/financial program spanning the full-range of citizen safety, law enforcement, rule of law, and counternarcotics programs in INL, which is of significant interest to the public and to Congress. MINIMUM QUALIFICATIONS • U.S. citizenship; able to obtain/maintain Department of State Secret Clearance, and ethics, if applicable. • Extensive experience in the financial management field, particularly as it relates to budget execution and the disbursement and accounting of funds. One year of this experience must be equivalent to the GS-12 level in the federal service. • Ability to communicate effectively, both orally and in writing, and to interact PREFERRED QUALIFICATIONS • A Bachelor's Degree from an accredited institution in a field related to business or financial management. • Skill in using word processing, spreadsheet, and data base computer applications. Significant Microsoft Excel experience and expertise. GOVERNMENT-FURNISHED EQUIPMENT The PSC shall be able to use a furnished with office space, a computer, office telephone, and other supplies needed for job requirements. This property will be owned and maintained by the Department of State DoS. EVALUATION CRITERIA Factor 1 Offeror's ability to apply the concepts, principles, practices, laws, and regulations which relate to financial management analysis and budgeting in developing and implementing internal financial controls in budget execution and disbursement and accounting of funds for substantive programs. (20 Points ) Factor 2 Offeror's ability to provide financial guidance and assistance to other staff members, and senior management based on understanding of the theory, concepts, principles, and practices of accounting and/or financial and performance auditing. (20 points) Factor 3 Offeror's ability to formulate and/or implement policies for the accounting of funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and recommendations to senior managers on how best to account for program fund usage). (20 points) Factor 4 Offeror's ability to write and speak effectively in order to prepare, explain, and defend complex budgets and financial management policies and procedures, discuss controversial issues, draft justification, defend proposals, and advise and guide program officials. (20 points) Factor 5 Offeror's ability to interact with other professionals and support personnel in order to provide guidance and assistance and to be able to make recommendations on financial matters that affect the post-conflict programs. (10 points) Factor 6 Past performance evaluation of applicant's ability to perform under the contract. In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources. (10 points) COMPENSATION (BASE PAY) For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements. BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS - IF APPLICABLE • Employee's FICA/Medicare Contribution • Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual, Sick and Home Leave • 401K Plan • MEDVAC Reimbursement ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE • Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post • Housing Allowance • Post Allowance • Supplemental Post Allowance • Maintenance Allowance (SMA) • Education Allowance • Educational Travel (full-time United States based secondary) • Post Hardship Differential • Danger Pay • Shipment of HHE, UAB, POV and Consumables
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-16-049-INL/listing.html)
- Place of Performance
- Address: Department of State, Washington, District of Columbia, United States
- Record
- SN04192803-W 20160724/160722234248-c5b707203a5fc6162f06ddb4d828ae6a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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