SOLICITATION NOTICE
R -- Record Storage Facility - S-AQMMA-16-R-0435
- Notice Date
- 7/22/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 493110
— General Warehousing and Storage
- Contracting Office
- Department of State, Office of Acquisitions, Acquisition Management, 1735 N. Lynn St., Arlington, Virginia, 22209, United States
- ZIP Code
- 22209
- Solicitation Number
- S-AQMMA-16-R-0435
- Archive Date
- 9/6/2016
- Point of Contact
- Pete W Jones, Phone: 8437460650, Rosalind M. Hicks, Phone: 703-875-7264
- E-Mail Address
-
jonespw@state.gov, hicksrm2@state.gov
(jonespw@state.gov, hicksrm2@state.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- RECORD STORAGE FACILITY SOLICITATION ******THIS EFFORT IS A 100% SMALL BUSINESS SET-ASIDE************ Contractor shall provide the following services, as required, to accomplish certain tasks required by CGFS Charleston offices and bureaus. The Comptroller Global Financial Services - Charleston (CGFS-C), located at 1969 Dyess Avenue, Charleston, SC has a requirement for storage space and/or destruction services for any combination of the following, magnetic tapes, films, microfilms, microfiche, paper records, documents or other related material. Secure storage, access and destruction of the above records are necessary for future reference and use. CGFS Charleston has a requirement for records storage facilities in the North Charleston, SC area. The facility must be a secure, fire proof and to the maximum extent possible weatherproof to ensure maximum storage protection. The facility must have sufficient environmental controls to prevent degradation of the records. The facility should be under 24/7 surveillance by a security staff. The facility must be located a safe distance away from the 100 year flood plain. Access to the facility must be strictly controlled, and facility personnel who have access to Department of State (DoS) records must have no criminal history. The storage facility must be within a 50 mile radius of the place of performance below. The customer sometimes has the need to visit the facility to search records/boxes onsite when preparing for lost records, audits or urgent/emergency situations. This does not happen often but it has happened in the past therefore, the facility will have a distance that will reasonably accommodate the customer's needs. Historical data from the past 10 years shows the storage levels fluctuate from 13,000 to 21,000 cubic feet. CGFS Charleston currently has 19,000 cubic feet of records in storage. The majority of the boxes are 1.3 cubic feet. In the past five years the storage space has grown at a rate of about 2,500 cubic feet per year. We anticipate a similar rate of growth over the next 5 years. All records are stored in a least 1.3 cubic foot boxes or larger and meet all government storage standards. All boxes must be stored in racks or tiers and off the floor. The boxes must be managed by a computerized inventory system that guarantees quick and accurate access. The contractor shall maintain an up-to-date inventory of all records stored at the facility. The contractor must offer a pick-up/delivery service available to CGFS Charleston during normal business hours with rates and procedures for emergency pick-up and delivery as well. Requests submitted to contractor, •before 10:00 a.m. must be delivered by 4:00 p.m. the same day •after 10:00 a.m. will be delivered by 12 p.m. the following business day Contractor shall be liable for loss or damage to records stored, serviced, shredded or maintained at the storage facility. The contractor shall maintain an up-to-date inventory of the records stored at the facility. CGFS-C shall have access to an electronic or hard copy of the inventory upon request. Monthly report for boxes scheduled for destruction in next 30-60 days. Post destruction report to include certificate of destruction and list of bar codes for each box.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/A-LM-AQM/A-LM-AQM/S-AQMMA-16-R-0435/listing.html)
- Place of Performance
- Address: CHARLESTON, SC, CHARLESTON, South Carolina, 29405, United States
- Zip Code: 29405
- Zip Code: 29405
- Record
- SN04192812-W 20160724/160722234253-2938c6c9994d6a6ec775ad9bb7f3f28a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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