SOLICITATION NOTICE
Q -- Financial Program Analyst - OF 612
- Notice Date
- 7/22/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP), SA-4 Navy Hill, South Building, 2430 E Street, N.W., Washington, District of Columbia, 20037, United States
- ZIP Code
- 20037
- Solicitation Number
- PSC-16-046-INL
- Archive Date
- 9/3/2016
- Point of Contact
- Deborah Strom,
- E-Mail Address
-
StromDG@state.gov
(StromDG@state.gov)
- Small Business Set-Aside
- N/A
- Description
- To be considered responsive to the solicitation, you must submit a completed and signed OF-612. Otherwise, your submission is considered non-responsive and will not be considered. You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Financial Program Analyst Washington, DC Issuance Date: 07/22/2016 Closing Date: 08/19/2016 SOLICITATION NUMBER: PSC-16-046-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award. HOW TO APPLY Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process. Proposals must include the following and not exceed twenty (20) pages: 1) Form OF-612 (Completed and signed) 2) Resume 3) Three letters of recommendation OR three references to include contact information *** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED VETERAN'S PREFERANCE Veteran's preference is not applicable to this position therefore do not submit DD-214. Submit proposal via e-mail to the attention of: INL/Deborah Strom E-mail: StromDG@state.gov Direct questions regarding this solicitation to: INL/Deborah Strom E-mail: StromDG@state.gov INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-16-046-INL 2. ISSUANCE DATE: 07/22/2016 3. CLOSING DATE: 08/19/2016 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST 5. POSITION TITLE: INL Financial Program Analyst 6. MARKET VALUE: $53,435 - $84,044 (GS 9/11 Equivalent) 7. PERIOD OF PERFORMANCE: One year from date of award and four option years 8. PLACE OF PERFORMANCE: Washington, DC 9. JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR: This position is located in the Bureau of International Narcotics and Law Enforcement Affairs, Office of Resource Management (INL/RM). The incumbent of this position serves as a Financial Program Analyst in the Contract Administration Support Division (CAS), and for oversight purposes reports to a supervisory team leader. The Office of Resource Management is responsible for the development and execution of the Bureau's budget, and for the administration of all INL's international counter-narcotics and law enforcement programs, i.e., financial, personnel, administrative, acquisition, information management, and post conflict and emerging program development and program evaluation and oversight. INL programs overseas are managed by US Embassy Foreign Service and personal services contract personnel serving in INL Sections who work with their host nation counterparts to develop requirements and oversee project implementation. Much of INL's assistance is in the form of contracts for a wide range of services in support of law enforcement, rule of law and counter-narcotics programs as well as for equipment and materiel. At present, the estimated value of active service contracts is approximately $1.2B. To successfully manage current and future contracts, the Bureau must have staff dedicated to constantly monitoring the inherent financial and contract requirements fueling INL's programs. The CAS Division provides INL the means to manage these financial and contract functions by supporting and interfacing with the relevant entities within the Bureau (Regional and Functional Program Offices, other Divisions within INL/RM), as well as with Embassy staff and appropriate elements within the interagency. The Division is comprised of professionals with expertise in program management, financial management and contract management who serve on specific program and project teams. CAS works closely with regionally-focused and functionally-focused program officers, as well as interagency and Embassy staff all of whom are responsible for developing and implementing INL programs overseas. The primary purpose of this position is to serve as a Financial/Program Analyst in INL/RM/CAS. To perform duties crossing three specialties: budget analysis, financial management of resources, and program analysis. Additionally, incumbent will analyze, develop, and evaluate issues and courses of action related to managed programs and/or special projects. DUTIES & RESPONSIBILITIES: • Provides INL country programs with the highest level of accounting and financial management support. • Plans, develops and conducts financial analyses for contracts ranging from highly complex, multi-million dollar to lower dollar projects. Prepares financial reports for program officials for planning and informational purposes. Reviews aged invoices and conducts improper payment reviews as necessary. • Supports domestic and overseas program managers in complying with financial management policies and procedures, including those contained in the Foreign Affairs Manual, Federal Acquisition Regulation, and other regulatory sources. • Coordinates financial contract management activities between multiple contractors, Department offices and bureaus, INL's program offices and posts, as well as with other government agencies. • Maintains close coordination with INL's budget execution and budget fund control divisions to ensure accurate fiscal data reporting. • Reviews status of funds in GFMS and COAST on a monthly basis to ensure that the accounts are being maintained accurately. Assists with reviewing contract expenditures and reconciles differences between budget and project expenditure reports. • Support requests for documentation and reports from auditors and oversight community in coordination with the post INL Section and the corresponding INL regional office (INL/AME, INL/AP, INL/EA, and INL/WHP). • As required, may also provide financial technical oversight, coordination, analysis, and review of projects. • Assists with the preparation of independent government cost estimates utilizing past award documents and market research. Assists with analysis and review of price proposals for reasonableness of costs. • Participates in working groups, coordinates findings, and makes recommendations to management on appropriate course to follow. • Drafts well-written information and decision memoranda and reports presenting, defending, or justifying management analysis and recommendations. • Recommends solutions and briefs managers, both within and outside the Bureau on outcome of meetings. • As may be required, performs the duties of contracting officer's representative (COR) or government technical monitor (GTM), as required, in accordance with the Foreign Affairs Handbook, or provides technical guidance and advice sufficient to enable others to effectively perform COR or GTM duties. TRAININGS & DISTANCE LEARNING COURSES Complete the Contracting Officer Representative (PA296) distance-learning (DL) course through the Foreign Service Institute (FSI) within 120 days of contract award. RELATIONSHIP The incumbent serves as a member of a team with responsibility for financial and contract administration of specific region, country and functional contracts. Each team is responsible for managing the full pre- to post-award life cycle of assigned contracts to optimize INL's accountability on these high visibility programs. The Contracting Officer's Representative (COR) is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. The COR will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. In no instance, however, shall the COR be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. Such changes must be authorized, in writing, to the Contracting Officer. DELIVERABLES/REPORTS Deliverables are required under this PSC and shall include; quarterly status reports, special reports when required and "Completion of assignment report," which shall be a comprehensive review of the projects in which the contractor was involved. Each report shall include a critique of, and recommendations for, the various projects. The completions of assignment reports are due no later than fifteen (15) days prior to the expiration of this contract. The Personal Service Contractor shall submit copies of each report as required to the following; 1. INL/Team Lead 2. INL Division Chief Per FAR Part 4, the above referenced documents shall be incorporated and copies stored in the PSC's hard file under Section V.; Tab E - Receiving Reports. The Contractor shall prepare and submit an electronic copy of each technical report required by the schedule of this contract (e.g., progress reports, final reports, etc.), to INL/RM/CAS. The title page of all reports forwarded pursuant to this paragraph shall include a descriptive title, the author's name(s), contract number, project number, and title, contractor's name, name of the State Department project office, and the publication or issuance date of the report. When preparing reports, the Contractor shall refrain from using elaborate artwork, multicolor printing, and expensive paper/binding, unless it is specifically authorized in the Contract Schedule. COMPLEXITY This position involves planning, organizing and completing financial and organizational analysis ranging from the routine to the complex. SCOPE AND EFFECTIVENESS The PSC performs broad and extensive assignments related to administrative/financial programs spanning the full range of law enforcement, rule of law, and counter-narcotics programs in INL, which is of significant interest to the public and to Congress. MINIMUM QUALIFICATIONS • U.S. citizen, eligible for a Secret State Department security clearance. • Demonstrated experience in financial management, including a full understanding of appropriation concepts, principles, laws and regulations. Experience with contract administration. One year of this experience must be equivalent to at least the GS-8 level in the federal service. • Demonstrated ability to communicate effectively, orally and in writing, as well as the ability to interact with individuals at all levels. • Demonstrated ability to multi-task, working on and bearing responsibility for several simultaneous in-country and US-based projects, while keeping the overall program and bureau goals in perspective. • Demonstrated ability to operate both independently and as part of a team, and contribute effectively. • Proficiency in using word processing, spreadsheet, and data base computer applications. Significant Microsoft Excel experience and expertise is required. • Proven ability to successfully complete the FSI Contracting Officer's Representative (COR) online course within the first 120 days of assignment. Desired Qualifications • Understanding of contract administration principles, regulations and procedures, including US Federal Acquisition Regulations (FAR), DOS Acquisition Regulations, and commercial procurement procedures. • Understanding and experience with the Department of State's Global Financial Management System (GFMS), the overseas Regional Financial Management System (RFMS), as well as the Consolidated Overseas Accountability Support Toolbox (COAST). • Prior experience working in an overseas financial section. GOVERNMENT-FURNISHED EQUIPMENT The PSC shall be able to use a furnished office space, a computer, office telephone, and other supplies needed for job requirements. This property will be owned and maintained by the Department of State. EVALUATION CRITERIA: Factor 1: Financial/Project Management (30 Points) Offeror's ability to apply the laws, regulations, policies, procedures, methods and techniques of financial management related to budgeting, cost analysis and financial analysis work: exercises judgement and where guidelines are non-existent, utilizes initiative and originality in developing and applying guidelines. Factor 3: Communication (30 points) Offeror's ability to plan, organize and negotiate effectively with fellow analysts and management to accept and implement recommendations where proposals involve substantial resources and require extensive changes in established concepts and procedures. Ability to prepare all required documentation to support the Department's position and to analyze all documents related to the contract pricing prior to making final recommendations to senior DOS officials. Factor 4: Knowledge/Abilities (20 Points) Knowledge of the Planning, Programming, Budgeting and Execution, its process, procedures, terminology and guidance documents. Knowledge of contract administration as it applies to financial aspects of the contract. Factor 5: Past Performance (20 points) Past Performance evaluation of applicant's ability to perform under contract. (In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.) COMPENSATION (BASE PAY) For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements. BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS - IF APPLICABLE • Employee's FICA/Medicare Contribution • Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual, Sick and Home Leave • 401K Plan • MEDVAC Reimbursement ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE • Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post • Housing Allowance • Post Allowance • Supplemental Post Allowance • Maintenance Allowance (SMA) • Education Allowance • Educational Travel (full-time United States based secondary) • Post Hardship Differential • Danger Pay • Shipment of HHE, UAB, POV and Consumables
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-16-046-INL/listing.html)
- Place of Performance
- Address: Department of State, Washington, District of Columbia, United States
- Record
- SN04192838-W 20160724/160722234306-7702deafb1c60318b633790748c83799 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |