MODIFICATION
80 -- Plural-Compnent Paint Proportioning System
- Notice Date
- 8/2/2016
- Notice Type
- Modification/Amendment
- NAICS
- 333912
— Air and Gas Compressor Manufacturing
- Contracting Office
- Department of the Army, Army Contracting Command, ACC - RI (W9098S) (JMTC-RIA), BLDG 211 RODMAN AVENUE, Rock Island, Illinois, 61299-5000, United States
- ZIP Code
- 61299-5000
- Solicitation Number
- W9098S-16-T-0180
- Archive Date
- 8/27/2016
- Point of Contact
- Scott W. Voigt, Phone: 3097823589, Amy Nissen, Phone: 309-782-5189
- E-Mail Address
-
scott.w.voigt2.mil@mail.mil, amy.l.nissen.civ@mail.mil
(scott.w.voigt2.mil@mail.mil, amy.l.nissen.civ@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- SOURCES SOUGHT: PLURAL COMPONENT PAINT PROPORTIONING SYSTEM GENERAL SYSTEM DESCRIPTION The goal of this project is to make paint operations for JMTC a much more efficient and less wasteful operation. Providing a more productive paint operation makes JMTC more effective and efficient, and provides the Army better products and responsive customer support. This project is for the contractor to provide and install a Multi-Component Paint Proportioning System for the Joint Manufacturing and Technology Center (JMTC) of Rock Island Arsenal (RIA). The project shall be a "turn-key" effort where the contractor provides all labor and materials needed to provide and install new paint supply system. The system shall be installed in Paint Lines 1 and 2 (RIAs 34171 and 34167) of the Painting Department in Building 208 of the JMTC at RIA. STANDARDS AND PUBLICATIONS National Standards and Specifications The following specifications in effect on the Date of Invitation for Bid/Request for Proposal, form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply. Occupational Safety and Health Act of 1970 (OSHA). American Iron and Steel Institute (AISI) National Fire Protection Association (NFPA). National Electrical Manufacturer's Association (NEMA) Society of Automotive Engineers (SAE) DESIGN Ownership This equipment may be a standard product of the manufacturer and may require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer. General Design Standards PREVIOUS EXPERIENCE: In the regular course of its business for a period of at least 3-yrs preceding this solicitation, the manufacturer of this equipment shall have previously supplied or offered for sale this type of equipment to industry for other than its own use. Such evidence shall be supplied to the Contracting Officer upon request. DEVIATION FROM PRODUCT: Modifications to the manufacturer's standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable. UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, controls and drawings shall be displayed in the English-US system or displayed in both the English-US and the metric systems, unless otherwise specified in this document. DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering. The minimum height of lettering shall be 3/16-in or as indicated by industry standards. Lettering shall be permanent and have a contrasting background. ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable): Manufacturer Name, Manufacturer's Dunns and Bradstreet Number, Manufacturer's Model Number, Manufacturer's Serial Number, Year of Manufacture, Contract Number, Machine Weight. This information is necessary for compliance with the governments Unique Identification Program (UID). The data plate shall also contain a 2D data matrix symbol representing a Unique Item Identifier (UII) assigned by contractor for the equipment provided IAW MID-STD 130N. The Data Matrix shall contain data elements IAW Construct #2. UII registration and 2D-Matrix creation is available in Wide Area Workflow. Additional direction on creating and registering UII and 2D Data Matrix is available at 703-848-7314, or by emailing: info@uniqueid.org. UTILITY CONNECTION: Equipment supplied to the Rock Island Arsenal will have single point shut-off for each utility supplied to each system. This means that equipment constituting a single system shall be wired to a single main electrical disconnect point, plumbed to a single pneumatic shut-off valve, etc. This will be referred to as the "point of first connection". Each type of utility feed will have only one point of first connection. E.g. (1) pneumatic shut-off valve, (1) water supply shut-off valve, (1) electrical disconnect, etc. Each point of first connection shall be clearly labeled on the system and shown in the safety lockout portion of the documentation package. These points must be located on a stationary component and positioned such that they will not create a hazard to personnel during normal operation of the system. The first connection points shall be accessible from the shop floor without the use of ladders, steps, or stools. Access cannot be hampered by operation of the system. If two separate systems are purchased by RIA/JMTC, then RIA/JMTC will provide materials and labor to the air systems separately to RIA's air distribution system. For electrical distribution, the contractor shall provide one disconnect to activate/deactivate the entire paint distribution system. Providing and installing "stepped-down" voltage, and running electrical power to the proportioners, or the independent controllers on the paint booths is the responsibility of the contractor. See the Contractor Data Reporting List (CDRL) for additional details. UTILITY CONNECTION LABOR: Rock Island Arsenal shall provide only such labor and materials as will be needed to connect facility utilities to each point of first connection of the system. The supplier will be responsible for all connections and utility distribution beyond the point of first connection for each utility. UTILITIES AVAILABLE: Rock Island Arsenal shall be responsible for providing the following: Electrical: Connection of 460-V, 60-Hz, 3-Ph AC electrical power to the fused or breaker type disconnect switch required in the ELECTRICAL DISCONNECT paragraph of this purchase description. Contractor shall identify the amp rating required for the proposed equipment in their proposal. Connection does not include filters, surge protection, or any peripheral equipment necessary to make the equipment functional. Factory Air: Connection of approximately 90 pounds per square inch factory air is available. The contractor shall identify all air requirements in their proposal (air pressure, maximum cubic feet-per minute, fitting types that the contractor shall provide on their equipment). ELECTRICAL DISCONNECT: The equipment shall be equipped with a single manual, fused or breaker type disconnect switch, readily accessible to the operator, which will deactivate the entire equipment. It shall be located no more than 6-ft 7-in from the floor to the highest point the control device. It shall be capable of being locked in the de-energized state (OFF) only. ELECTRICAL CONDUIT: Flexible conduit is not permitted in exposed areas. All wires, cables, and hoses will be enclosed by rigid, oil-proof protection, except where flexibility is necessary for operation of the equipment. Flexible wires, cables and hoses shall be arranged to prevent draping or tripping hazards. SERVICE ACCESS: Components subject to periodic adjustment, replacement, or servicing shall be readily accessible. Meaning that experienced personnel can access the part after no more than 30-min of labor. If any special tools or equipment are necessary to access these components, said equipment will be supplied as part of the system and provided with a proper storage location within the system. DEFLECTION: The system shall recover from distortion and deflection at no load. The machine and its components shall be sufficiently rigid that work piece finish and tolerances are not impaired by machine vibration. NEW EQUIPMENT: The equipment furnished under this purchase description shall be new and unused. Such evidence shall be supplied to the Contracting Officer, when requested. COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading. REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining. CASTINGS AND FORGINGS: All castings and forgings shall be free of defects, scale, and mismatching. No process such as welding, peening, plugging, or filling shall be used for reclaiming any defective part for use in this equipment without the prior written consent of the contracting officer. SURFACE BUILDING AND COATINGS: Welding, brazing, soldering, coating or plating shall be employed only where specified in the original design. These operations may not be employed as a means of reclaiming a defective part. FASTENING DEVICES: All screws, pins, bolts, and similar parts shall be installed in such a manner as to prevent change in tightness. Those devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently deformed. They shall not be installed using permanent bonding adhesives. CLEANING AND DEBURRING: All surfaces of castings, forgings, molded parts, stampings, and welded components shall be cleaned and free from sand, dirt, fins, flash, scale, flux, and other harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as specified herein, the condition and finish of all surfaces shall be commensurate with the manufacturer's commercial practice. PAINTING: All unfinished ferrous metal surfaces of the equipment shall be painted with a lead free and chromium free commercial grade of metal primer and a minimum of one finish coat. The color shall be in accordance with the manufacturer's standard commercial practice, or as necessary to maintain compliance with OSHA regulations, as applicable. FILTRATION/REGULATION: Equipment requiring filtered or regulated energy sources shall be supplied with the components necessary to perform this function. E.g. the equipment shall be supplied with a Filter, Regulator, Lubricator (FRL) device, if filtered, lubricated, regulated pressurized air is required for the efficient, proper operation of the equipment. These devices shall be located on the equipment side of the lockout devices at the points of first connections. Equipment which requires a high quality constant power source shall have proper isolation and/or power conditioning equipment for the power service designated in this description. All electrical equipment shall have a power factor (ratio of real power to apparent power) of no less than 80%, as read at the equipment main disconnect. Equipment with a power factor of less than 80% shall be fitted with suitable power factor correction capacitance, sized on the basis of the equipment inductive AC load. MOTORS: All motors shall be rated for continuous duty. Motors shall not operate in an overload condition during normal operation of the equipment and shall be equipped with overload protection. Each motor shall bear an identification plate containing the identity of the manufacturer, model number, serial number, input voltage, amperage, horsepower, phase, frequency, duty cycle, and frame size or mounting identification. Motor starters shall provide drop-out protection. This means that, in the event of a loss of power, the equipment shall be re-energized only by the deliberate action of the operator. Manual or mechanical motor starters shall not be deemed acceptable. FOUNDATION: The requirement for a separate foundation is not permissible. Equipment shall be installed on the factory floor, at grade. Any machine or facility mounting bolts or grounding rod recommended sizes and locations shall be identified by the contractor with the installation documentation. Many areas immediately below the paint and chain line have rooms in the basement, and are "un-excavateable". Machine mounting bolts and grounding rods will be provided and installed by the contractor in the foundation after review and approval of those locations by the Contract Performance Certifier/Contracting Officers Representative. Safety and Environmental INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications. MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials. SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards, including conforming to confined space work requirements when applicable. SAFETY LOCKOUTS: Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition. Also see Documentation-Safety Lockout Procedure. LOSS OF PRESSURE: Pneumatic circuits shall be designed such that loss of pressure, or pressure surges, shall not cause a hazard. Means shall be provided to prevent operation of the equipment with insufficient pressure, if such operation could cause a hazard. Also see Documentation-Safety Lockout Procedure. TRAPPED ENERGY: Devices in which energy is contained, e.g. air reservoir tanks, shall be equipped with a means to manually drain the energy to a safe condition. E.g. vent trapped air to atmosphere. Also see Documentation-Safety Lockout Procedure. WORKING RANGE: Pneumatic components shall be selected, which cannot be adjusted outside the safe working range of the circuit and/or equipment. EMERGENCY STOP: The system will incorporate a clearly identified, red, mushroomed, control button with a yellow backing plate at the machine control. Upon momentary operation, any emergency stop button shall de-energize all machine operations and override all other controls without creating additional hazards. All operations stopped as a result of the emergency stop will require restarting operations through the deliberate action of the operator. No other red mushroomed buttons shall be allowed on the equipment. It is preferred that there are no other red buttons of any type on the control. CONTROL GUARDS: Controls shall be guarded against accidental operation. OPERATOR REACH: Controls shall be within reach, and located such that the operator, when in the normal operating position, is not required to reach past moving parts, which could cause injury. SYSTEM TECHNICAL SPECIFICATIONS The contractor shall provide and install a complete paint kitchen and paint proportioning system (s) for Lines 1 and 2 of the Chain Paint Line at JMTC. The equipment provided shall include at least the following components: one paint kitchen (and all associated pumps, lift stations, tanks, etc.), two (2) multi-component electronic controlled paint proportioning systems, two (2) localized booth controls, at least four (4) paint gun flush stations, six paint guns (2 extra), with all lines, hoses, installation hardware, and accessories. Current System: Chain Line: JMTC has a chain conveyor paint line where parts move past the operator/painter. The paint application system and parts can be electrostatically charged. Parts are dried with forced-air, and infra-red ovens. Paint and Product Types: JMTC applies two part epoxy based top coatings, enamel based top coatings, urethanes, primers, and various other single and two part coatings to steel, aluminum and other material surfaces. Paint Application Process: JMTC operates a traditional paint application process; it's a batch system, where each coating is mixed, then loaded into a pot. The pot gets pneumatically charged, and the operator sprays the material from the pots, through the guns, onto the parts. With the new chain lines, a more modern distribution, proportioning, and application system shall decrease material waste, increase part through-put, optimize labor productivity. New Equipment: JMTC's goal is to produce quality and affordable parts for the United States Warfighter. The contractor shall provide and install complete electrostatic paint distribution system to include, but not limited to, a paint kitchen, two paint proportioning systems, local paint system controllers, 4 flush stations and all pumps valves and components to enhance material application and system flushing/cleaning purposes. The system shall also include all process transfer lines and mounting hardware. Equipment provided and installed by the contractor include the following: Paint Kitchen/Hazardous Material Storage Building: A paint kitchen shall be defined as a paint raw material distribution structure where raw materials are temporarily located, and where those paint components are pumped/transferred for mixing and eventual application purposes. The contractor shall provide and install a portable Paint Kitchen with dimension of at least 28-feet (long) X 8-feet (width) and 8-feet (tall). The unit shall be a self-enclosed unit with walls, doors, a floor, and roof. Walls shall be constructed with metal studs, with interior and exterior wall board. All building components shall be weather resistant and chemically resistant (or treated to ensure exposed surfaces are chemically resistant). The floor shall be grated and include spill containment capacity, with a liquid tight sump at the structure's lowest point. The paint kitchen shall have air ventilation with at least 600 cubic feet per minute air flow, with temperature and humidity control. It shall have four (4) fire-rated-doors, and explosive relief panels to release if the interior pressure exceed 20 pounds per square foot greater than the ambient air pressure. Ramped entry into each of the four (4) doors shall be provided to ensure ease of drummed material transfer into and out of the paint kitchen (via a electrical assist/"Big Joe" style, walk behind hand-truck). The unit shall be constructed with explosive-proof ceiling lighting, and a water sprinkler system. The paint kitchen shall be electrically grounded to safely discharge static electricity (and to ensure an electrostatic paint application system.). The contractor shall provide and install any grounding rods and hardware required. The paint kitchen shall house, agitate, and pump raw paint components, catalysts, and solvents to the proportioning units. The paint kitchen shall include at least 4 material transfer, electrical motor driven pumps (capable of volume transfer of at least 1000 cubic centimeters (cc) per minute). The contractor shall also provide a double diaphragm catalyst pump (will a variable flow rate of at least 1000 cc/minute), and an 80-gallon pressurized catalyst tank in the paint kitchen. The unit shall also include heavy duty drum agitators and elevators to allow material mixing, ensuring homogeneous liquid material transfer. The paint kitchen shall also include weight scales, one for each material transfer pump to measure drum weight. The unit shall include all pumps, valves, manifolds, motors, meters, lines, hardware, and controls to Proportioning Units: The contractor shall provide and install (quantity 2) electronic paint proportioning systems to pump, meter and mix dual and single component paints; one proportioning system for line one, and two in JMTC's chain paint lines in Building 208 West Wing; one proportioning system for the primer application, and one proportioning system for the finish/top coat line. Each system shall have a flow rate of at least 800 cubic centimeters per minute. Each proportioner will include 4 dosing pumps, two hose sets, a solvent meter, two color change valve stacks (one for each gun), and 2 inside the booth controls (one for each gun). The proportioning equipment shall be installed on the south wall of the paint booth, outside the paint booth. Feed lines from the proportioners to the gun systems shall perforate the paint booth walls. The units shall include the following system components, and performance characteristics: Controller: The proportioning units shall include an easy to read, color LCD touch screen, color display, with a menu driven controller. From the controller, all operational variable functions of the paint system shall be controlled. It shall be able to control mixing rates and pressures for each gun independently. Mix Accuracy: The proportioning system shall have a mixing range between 0.1:1 through 50:1 (Component A: Component B). The system shall demonstrate "on-ratio accuracy" of 1%, or less. Volume: The proportioning system shall have dose pumps of 70 cc main resin pump, and at least a 35cc main catalyst pump. Flow range shall be programmable, from at least 20 to 800 cubic centimeters per minute. The proportioners shall contain a flow rate monitors. Each proportioner shall be able to feed at least 1 or 2 guns simultaneously Mixing "At-The Belt" Capability: The system will mix the paint components as close to the paint guns as possible to reduce the flush zones, and thereby minimizing paint wastes. "Flush zones" shall be defined as the length of tubing measured from the gun backward along the paint feed system, and ends where the mixing of the components begins. The distance of the flush zone shall be no longer than 6 feet per gun Alarm and Shutdown System: The paint proportioners shall have an alarm and automatic shutdown system which initiates alarms and will shut down operations for ratio inaccuracies, idle gun, and flow rate inconsistencies. It shall also include an auto-dump feature. Manage Multiple Components: The proportioning system shall manage and quickly change up to 30 colors, and four separate catalysts, with dosing pumps. Equipment in the Booths: The contractor shall provide and install (at the very minimum) the following equipment in primer and finish paint booths: Electronic Operator Control Stations: The system shall include independent electronic operator control stations in each of the paint booths, two controllers for primer booth, and two controllers in the finish paint application line. They will be able to control volume and air controls and initiate clean or flush sequences. These localized paint controllers shall be provided and installed by the contractor. Paint Guns: The contractor shall provide six (6) electrostatic, multi-component paint guns. They shall be ergonomic, easy to use and capable of spraying materials up to at least 100 pound per square inch maximum fluid pressure, and range of at least 40 to 100 psi air inlet air pressure. It shall have a digital readout, fan adjustment valve (adjusts the spray pattern from "circular" to "fan" patterns), fluid adjustment valve. The units shall be quantity six (6) Graco Xs4(s), or equivalent. They shall be easy to assemble, clean, and disassemble, with the minimum of tools. The contractor shall also provide 2 complete seal/re-build kits for these paint guns. Flush Boxes: The system shall include flush gun capability, multiple flush sequence programs, a solvent meter. There shall be four flush boxes, 2 located in the located in the primer booth, and 2 located in the finish application line. They shall be next to the Operator Control Station. Process Lines, Hardware Components, and Control Line Installation: The contractor shall provide and install process lines between the various machine components where best suited to maximize performance of the paint distribution system, and to minimize effect of other equipment within the area. In some instances, the contractor may have to install process lines or control lines in a raceway, piping, or hangers off of, or away from existing RIA walls or ceilings to maintain safety aspects of other equipment within the area. A layout detailing locations for the paint kitchen, porportioners, local controllers, spray guns and flush boxes is identified at enclosure 1. The contractor shall provide, and install all paint kitchen to proportioner transfer equipment and hardware. APPROVAL/SHIPPING Shipping RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the Rock Island Arsenal. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor's expense. SHIPPING SCHEDULE: Deliveries and service calls will only be accepted from 0600-1500 hours. These hours are subject to change, however, the Government will notify the contractor of such changes. The contractor shall contact the designated Contracting Officer Representative (COR) to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility. Deliveries and service call outside of the normal hours stated above will be coordinated with the COR to address any emergency situations. Be aware, if the contractor elects to have Rock Island Arsenal off-load and place the equipment (in accordance with paragraph 5.2.8 below), the Rock Island Arsenal will only off-load equipment arriving between 7:00 am and 12:00 am (noon), local time on Mondays through Fridays except Federal Holidays. For information concerning Federal Holidays, the contractor should consult the contracting officer. RECEIVER: All shipments to Rock Island Arsenal including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked "ATTN: Mr. Joe Carpentier, TARA-PTP". ARRIVAL INSPECTION: Upon receipt of equipment at Rock Island Arsenal, a preliminary visual inspection shall be performed on the shipped equipment while crated to determine condition and/or count. This inspection shall be performed by Rock Island Arsenal personnel. Installation SITE PREPARATION REQUIREMENTS: The contractor shall be solely responsible for any necessary site inspections required for determining the specifications of work that must be completed prior to final system installation. The contractor will then provide detailed information of any preparation work that must be performed prior to system installation to Rock Island Arsenal. Refer to the Installation and Preparation Documentation section of this document. SITE PREPARATION EXECUTION: The contractor will be solely responsible for site preparation except as specifically excluded in this document. This includes but is not limited to excavation, foundation work, and surface preparation. This work may be performed through the use of a sub-contractor, but the specification, supervision, and certification of the work remains the responsibility of the primary contractor. PREPARATION EXECUTION SUPPORT: Rock Island Arsenal will support the preparation portion of the installation by providing utilities to the points of first connection. LABOR AND MATERIAL: The contractor is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation of this system except as specifically listed in this document as being provided by the Rock Island Arsenal. SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the process, as it deems necessary. SECURITY: The Rock Island Arsenal is an Army installation subject to Department of Defense safe-guards, various precautions and plant protection measures. At all times during execution of this SOW, the contractor will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changes at any time, which may cause possible delays and will directly affect procedures for accessing the Island. OFF-LOADING/PLACEMENT: Off-loading of the equipment from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work. OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island Arsenal will perform the off-loading and placement of the equipment. Contractors shall submit a written request and documentation shall be provided as requested by the Contracting Officer. Any special requirements or precautions to be observed, shall be the responsibility of the contractor to provide. The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock Island Arsenal. Off-loading and placement shall not be scheduled to allow arrival of the contractor or his representative, but shall be completed within 90-calendar-days of receipt of the equipment at Rock Island Arsenal. If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates. LIABILITY: In any case, the equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the equipment by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel. SET-UP: The contractor shall be responsible for set-up and connection of the equipment beyond connections of the utilities to the points of first connection. The contractor shall be allowed 30-calendar-days to complete set-up of the equipment and notify the contracting officer that the equipment is fully functional and available for final inspection. EQUIPMENT DELIVERY HOURS OR SERVICE HOURS: Deliveries and Service calls will only be allowed from 0600-1530 hours, weekdays, and non-Federal Holidays. Equipment deliveries proposed for RIA off-loading shall arrive no later than 1200 hours to allow RIA millwrights to rig, unload the equipment from the truck, and place the equipment inside the factory. These hours are subject to change, however, the Government will notify the contractor of such changes. The vendor will contact the designated Contracting Officer's Representative (COR) to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility. Deliveries and service calls outside the normal business hours stated above will be coordinated with the COR to address emergency situations. Performance Testing: Performance testing shall be performed after installation is complete. The COR shall perform any and all testing to ensure the paint distribution system provided and installed by the contractor is in compliance with the requirements detailed in this document. Any leaks in the system shall be grounds for project rejection. Completion: Final acceptance of the equipment shall occur after the following: Set-up completion by the contractor. Successful completion of performance testing at Rock Island Arsenal. Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The government representative shall review all aspects of the machine to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices. All required training is complete. Complete documentation packages are delivered. DOCUMENTATION The contractor shall furnish the following sets of technical data, as a minimum standard. All documentation shall be provided in the English language. In addition, all drawings, manuals and other technical data not listed herein, but necessary for efficient maintenance and operation of the equipment shall be furnished by the contractor. Each separate piece of equipment requires a complete set of documentation. Therefore, if (2) machines are supplied, (2) complete sets of technical data shall also be supplied. Manuals and documentation may be combined, but the combined manual must contain clearly separated sections. Data Delivery Each section of Documentation shows a required delivery for technical data. The information shall be sent to the following address: Rock Island Arsenal TARA-PTP, Plant Engineering Division Attn: Joe Carpentier Building 210, 3rd Floor, Room 301 Rock Island, IL 61299-6400 Delinquent delivery of technical data may result in the following: Contractor caused delay of Payment of Contract Price, if equipment installation and acceptance are delayed; and/or equipment delivery delayed until 90-calendar-days after delivery of technical data; and/or assessment of damages, should late delivery cause damage to the government or it's mission; and/or termination of the contract for default. Installation and Preparation The contractor shall provide (1) approved copy of the information from this section, in paper format, a minimum of 60-calendar-days prior to delivery of equipment. Additional copies shall be provided as part of the Maintenance or Operator Manual(s). INSTALLATION DOCUMENTATION LIST: A plainly visible cover sheet shall be provided with the Installation and Preparation Documentation package listing drawings and schematics required for installation. FOUNDATION: The requirement for a separate foundation to mount this equipment is not allowed. The paint distribution system shall be surface mounted to the existing concrete factory floor. FOOTPRINT DRAWING: A dimensioned drawing shall be provided to accurately depict the layout of system, showing contours. It shall fully dimensioned and include net operating clearance for moving components which travel beyond the gross contour. This will show all information necessary for the government to perform the required preparation work prior to final installation of the system. Location of access doors for servicing of the equipment shall also be designated. INSTALLATION DRAWING: This drawing may be combined with either the Foundation Drawing or the Footprint Drawing, providing clarity is maintained. This drawing will provide location dimensions for any anchor bolts including both the anchor bolt size and height of anchor bolt concrete surfaces clearly shown. Dimensions will be from a common baseline, not chain dimensions. This is to prevent tolerance stack-up errors. Locations of the first connection points for all required power sources shall be shown and dimensioned. Approximate gross weight of each separate component shall be indicated. This drawing shall show capacity requirements at each utility point of first connection. ELECTRICAL AND AIR SCHEMATIC: A complete electrical and air schematic drawings are required. The feed capacities required at the point of first connection must be clearly stated. PROCESS PIPING SCHEMATIC: A complete process line schematic is required. Maintenance Manual The contractor shall provide (3) copies of this manual/information. Of these, (2) will be paper, and (1) shall be electronic. Acceptable electronic formats include acrobat files (.pdf), drawing exchange files (.dxf), and initial graphic exchange specification (.igs). This manual will include the following as a minimum acceptable standard. The contractor shall deliver this information no later than the delivery of the equipment. The contractor can provide a combination Operator/Maintenance Manual, as long as the information required for each discipline is contained in the combination manual. INSTALLATION AND PREPARATION: Copies of the information provided in the Installation and Preparation section shall be included in this manual. This is to facilitate future relocation and maintenance of the equipment. SAFETY LOCKOUT PROCEDURE: This shall be a written procedure describing safe machine shutdown and the sequence by which lockout devices, and if necessary, line blocks and other restraints are affixed and removed prior to maintenance and service. This may include drawings or photographs for clarity. PREVENTIVE MAINTENANCE: This section of the documentation shall include: Daily Operator Checklist, Visual Inspections, and a Lubrication Schedule. Procedures and schedules for inspections, adjustments, cleaning, and component replacements. LUBRICATION: This will include a drawing and detailed instructions and procedures. The drawing will depict the location of each lubrication point and indicate the type, viscosity, frequency, approximate quantity of the lubricant to be used. All lubrication documentation shall be referenced to this drawing. REPLACEMENT COMPONENT LIST: This list shall contain every replaceable component in the equipment. It shall include appropriate identification and ordering data including, but not limited to, the contractor, vendor and original equipment manufacturer (OEM) part names and numbers. Enough information shall be included to allow ordering of the component from the contractor, vendor, or OEM. Illustrations shall be included which clearly locate the parts within larger assemblies. Also included, shall be procedures for performing replacements. A written procedure is not required if it would consist of obvious steps, e.g. remove screws, then remove component, insert new component, and install screws. This would not require a written procedure, unless standards must be met, e.g. install screws to specified torque. Operator Manual The contractor shall provide (3) copies of this manual/information. Of these, (2) will be paper, and (1) shall be electronic. Acceptable electronic formats include acrobat files (.pdf), drawing exchange files (.dxf), and initial graphic exchange specification (.igs). This manual will include the following as a minimum acceptable standard. The contractor shall deliver this information no later than the delivery of the equipment. The operator manual shall describe how to safely operate all aspects of the equipment. It will detail how to change all operating parameters through the machine control, and any machine hazards. Also included shall be a drawing showing machine capacities, gross weight, normal operation power, operating ranges, work envelope, and other like information. The contractor can provide a combination Operator/Maintenance Manual, as long as the information required for each discipline is contained in the combination manual. Point of Origin If the equipment originates in a country other than the United States of America, the contractor shall provide a point of origin document to the contracting officer. This document shall be provided at the time of equipment delivery. NOTE: This shall not be construed as a waiver of Buy American Act and other such laws and regulations, as may be applicable to this acquisition. The contractor is advised that it must comply with all Buy American Act and other requirements set forth in the solicitation for this item. TRAINING The contractor shall provide instruction in proper operation and maintenance of the equipment without additional cost to the government. Training shall be of sufficient duration that the recipients are able to demonstrate a reasonable level of competence as determined by the equipment installer and/or the inspector. Acceptance may be delayed as a result of inadequate training. Schedule Training shall be coordinated with the Rock Island Arsenal. It shall commence within 5-working-days of notification of set-up completion and final inspection by the contracting officer, government representative or inspector. Daily training shall begin no later than 6:30 a.m. CST and shall continue until at least 2:15 p.m. CST. Location: All training shall be performed at the Rock Island Arsenal. It shall be performed using the equipment purchased in this description. Type Each type of training shall be given independently. Rock Island Arsenal shall coordinate with the contractor to provide the proper personnel for each type of training. The following types of training shall be provided by the contractor. OPERATOR: Training shall be provided by the contractor for (5) operators. This shall include instruction on the safe, efficient operation of the equipment delivered. The trainees supplied by RIA-JMTC shall be familiar with machine operation, but not necessarily with the style or type of controls provided with the equipment. (e.g. for a new furnace, the operator will be familiar with billet furnace operations, but may have no experience contractor's control system.) MAINTENANCE: Mechanical and electrical control and diagnostic maintenance training shall be provided by the contractor. This shall include information on troubleshooting and preventive maintenance procedures. This shall be provided for (2) personnel. SERVICE Service/Support Requirements The contractor shall have as a minimum, a verifiable service/repair/warranty service capability which meets or exceeds the following requirements: STAFF: Staffed by qualified, English speaking personnel fully knowledgeable in the service/repair of the equipment offered. TELEPHONE ACCESS: Telephone access to service/repair personnel shall be available for consultation during Rock Island Arsenal normal working hours. Rock Island Arsenal normal working hours are 8:00 am CST to 3:00 pm CST, Monday through Friday, except legal federal holidays. ON-SITE RESPONSE: Physical, on-site response for warranty repair shall be scheduled within 48-hrs of notification that service/repair of the equipment is necessary. Warranty service shall be completed within one week of verbal, email, or written notification. MAINTENANCE PARTS: Parts necessary for periodic replacement such as belts, hoses, filters, and other parts normally considered as spare parts, by the manufacturer, shall be stocked and available for shipment.
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- Place of Performance
- Address: Building 208, Rock Island Arsenal, Illinois, 61299, United States
- Zip Code: 61299
- Zip Code: 61299
- Record
- SN04205060-W 20160804/160802235142-05fea285cc3c7ce3d9bfb114a5073940 (fbodaily.com)
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