Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 04, 2016 FBO #5368
DOCUMENT

J -- Services--FastPak EXP System Maintenance - Attachment

Notice Date

8/2/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
 

ZIP Code

33744
 

Solicitation Number

VA24816N1455
 

Archive Date

9/1/2016
 

Point of Contact

Steven Scharlow
 

E-Mail Address

9-3307<br
 

Small Business Set-Aside

N/A
 

Description

NOTICE TYPE: SPECIAL NOTICE OF INTENT TO SOLE SOURCE This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. The Department of Veteran Affairs (VA), VISN 8 Network Contracting Office intends to award a sole source contract for the C.W. Bill Young VA Medical Center, 10,000 Bay Pines Blvd, Bay Pines, Florida 33744. This proposed contract action is for a service in which the Government intends to award a firm, fixed-price contract with only one source, ARxIUM, Inc., 1400 Busch Pkwy, Buffalo Grove, IL, 60089-4541 under the authority Federal Acquisition Regulation (FAR) Part 6.302-1 (a)(2), only one responsible source. STATEMENT OF WORK FASTPAK EXP SERVICE CONTRACT 1. GENERAL: The Contractor shall provide all supplies, materials, parts, equipment, labor, supervision, management and transportation to perform all maintenance and repair on the Amerisource-Bergen FASTPAK Pill packing Machine EXP-256, software version Vantage 3.1.0.0 Windows XP (Serial number 37.09020016, 34A.09020016 and 37A09020011), which is located in the inpatient pharmacy at the C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd, FL 33744. All work is to be performed in accordance with the guidelines established by Federal, State and local ordinances, with the Manufacturer's Service Manual and Quality Control Manual, and with all terms, conditions, provisions, schedules and specifications provided herein. The base Period of Performance (POP) is 12 months starting 1 Oct 2016 to 30 Sept 2017, with 4 option years. 2. PREVENTIVE MAINTENANCE: Preventive maintenance inspection(s) will be performed (3) Three times per year at a time mutually agreed in advance, between the Contractor and the Contracting Officer's Representative (COR). Preventive maintenance inspection(s) will be performed during regular administrative working hours unless specifically authorized by the Contracting Officer. The Contractor will be required to furnish a complete checklist of items that are to be accomplished under the preventive maintenance service. Inspections will include cleaning, oiling, adjusting, calibrating, and replacing parts. During this maintenance period, the equipment will be set to manufacturer's specifications in performance aspects. The Contractor will take corrective action (within scope of this contract) on equipment defects, which are discovered during the planned maintenance services. 3. EMERGENCY REPAIR: The Contractor shall provide emergency repair service within two hours after notification by the Contracting Officer or the COR during regular administrative working hours (8AM to 5PM). Emergency repair service between preventive maintenance inspections will be performed at no additional charge to the Government. The Contractor shall provide a twenty-four hour emergency telephone number for repair service. TOLL FREE NUMBER: 1-888-537-3102. 4. REPAIR PERSONNEL: Personnel performing maintenance and repair must be fully qualified, competent Field Service Technicians). "Fully Qualified" is based upon training and on experience in the field. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved technicians upon request by the Contracting Officer. The Contracting Officer and/or the COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment. The Contracting Officer must approve any subcontractors if subcontractors are used. The Contractor shall submit any proposed change in subcontractor(s) to the Contracting Officer for approval/disapproval. 5. PARTS: This contract includes unlimited parts replacement as required on an exchange or new parts basis. Replacement parts include all items except for consumable supplies as listed below. All parts included and installed under this contract shall be factory authorized replacement parts, unless reconditioned or refurbished parts are authorized by the COR and meet manufacturer's specifications. 6. SYSTEM/SOFTWARE UPGRADES: The Contractor will provide engineering changes, system and/or software upgrades at no charge, to improve reliability and precision as they become available from the manufacturer. Upgrades will be installed and operational on the system within (30) thirty days after notification by the Government or manufacturer. 8. RESPONSE TIME: Contractor will commence on-site performance for unlimited emergency service within 2-hours due to equipment malfunction, Monday through Friday, excluding Federal holidays, between the regular administrative working hours of 8:00 a.m. to 5:00 p.m. Contractor will check in with the COR or using service before commencement of work and have equipment functioning to manufacturer's specifications within 72 hours of original call from VA. 9. HOURS OF SERVICE: Normal hours of coverage are Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding holidays. All service/repairs will be performed during normal hours coverage unless requested or approved by COR. Federal Holidays observed by the VAMC are: New Years DayLabor Day Martin Luther King DayColumbus Day Presidents DayVeterans Day Memorial DayThanksgiving Day Independence DayChristmas Day 10. REPORTS: Upon completion of the preventive maintenance inspection and/or emergency repair, the Contractor shall submit to the Engineering Service or the COR, a service report indicating what repairs, service, calibration, etc. were performed. Each Service Ticket Report must, at a minimum, document the following data legibly and in complete detail: AName of Contractor. B.Name of Technician who performed services. C.Contractor Service Report Number/Log Number. D.Date, Time (starting and ending), Equipment Downtime and Hours-On-Site for service call. E.VA PO numbers covering the call, if outside normal working hours. F.Description of Problem Reported by COR/User. GIdentification of Equipment to be serviced: Inventory ID number, Manufacturer's Name, Device Name, Model number, Serial Number, and any other Manufacturer's Identification Numbers. H. Itemized Description of Service Performed including: Labor, Travel, Parts (with part numbers), Materials, and Circuit Location of problem/corrective action. I. Signatures: 1. Technician performing services described. 2. VA Employee who witnessed service described. The using service designee attesting that the equipment is in satisfactory working order and is functioning at an acceptable level of performance shall sign this report. NOTE: If the ticket is not signed and/or submitted, payment may be withheld pending resolution. 11. RESPONSIBILITY OF THE CONTRACTOR: The Contractor must obtain authorization from the Contracting Officer or the COR Designee for any repairs required outside the normal administrative working hours and will be invoiced separately. The approval of the Contracting Officer must be obtained before removing equipment to the Contractor's plant. No transportation charges will be allowed for either repairmen or equipment to or from the Contractor's plant. The Contractor will be responsible for damage or loss of the equipment. RESPONSE: Responses to this Special Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. The purpose of this Special Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described above. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. No funds have been authorized, appropriated, or received for this effort. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. All offerors must be registered in the System for Award Management (www.sam.com) and Representations and Certifications must be completed prior to any future award. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full maintenance and repair service on equipment listed. Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811219 with a size standard of $20,500,000.00. Any offeror capable of providing this service shall notify the Contracting Officer by email within 7 calendar days from the date of the publication of this special notice. All information is to be submitted no later than 4:00PM EST, August 9, 2016 to: steven.scharlow@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24816N1455/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-16-N-1455 VA248-16-N-1455.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2915697&FileName=VA248-16-N-1455-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2915697&FileName=VA248-16-N-1455-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04206130-W 20160804/160803000143-5084ebf3c03f21a167e4f17f2f7a577a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |