SOLICITATION NOTICE
R -- Maintenance of a Technical Advisory Group for United States Representation on International Organization for Standardization (ISO) Technical Committee 34 Subcommittee 9 - Combined Synop/Sol
- Notice Date
- 8/4/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services - Rockville, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001, United States
- ZIP Code
- 20857-0001
- Solicitation Number
- 16-223-SOL-00099
- Archive Date
- 8/30/2016
- Point of Contact
- Phillip K. Frame, Phone: 2404027578
- E-Mail Address
-
Phillip.Frame@fda.hhs.gov
(Phillip.Frame@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment 2 - 52.212-5 in full text Attachment 1 - SOW Synop/Sol 1.Notice of Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6. This announcement constitutes the only solicitation and a written solicitation will not be issued. 2.Notice of Request for Quote This solicitation, identified as 16-223-SOL-00099, is issued as a request for quote (RFQ) in accordance with the requirements of FAR Parts 12 and 13.5. 3.Notice of FAC This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-89, effective 14 Jul 2016. FAR provisions and clauses referenced in this RFQ can be found on the following website: http://farsite.hill.af.mil/vffara.htm HHSAR provisions and clauses referenced in this RFQ can be found on the following website: http://farsite.hill.af.mil/vfhhsara.htm 4.Notice of NAICS/Set-Aside This solicitation is full and open under the associated NAICS code 541611, Administrative Management and General Management Consulting Services, with a small business size standard of $15 Million. 5.Contract Line Items The government intends to award a single-award Firm Fixed Price contract with a base and four option years. 6.Contract Requirements Please see Attachment 1 for the Contract Statement of Work for a full description of the services to be acquired. 7.Deliveries, Acceptance, and Performance Dates All deliverables and performance requirements are stated in the Statement of Work (Attachment 1). 8.Instructions to Offerors The provision at 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. 9.Evaluation Criteria The provision at 52.212-2, Evaluation-Commercial Items, applies to this RFQ. (a)The Government intends to award a single contract resulting from this Solicitation to the responsible Offeror(s) whose offer is the most advantageous to the Government, price and other factors considered. Offerors are placed on notice that any quotes which are not minimally responsive to all the technical factors cited herein will be deemed reflective of an inherent lack of technical competence and may be grounds for the rejection of the quote(s). Offerors shall ensure that any relevant prior experience to be considered is documented within the quote. Past performance will be rated as positive, negative or neutral. NOTE: Firms lacking relevant performance history or for who no information is available may not be evaluated favorably or unfavorably on this factor and shall receive a neutral rating. (b)A written notice of award or acceptance shall be made by the Contracting Officer. All unsuccessful Offerors shall also be notified by the Contracting Officer within three (3) days after award. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (c)The Government reserves the right to make an award based on initial quotes received, thus Offerors should ensure that their quotations represent their best offer. The Government reserves the right to make award without discussions. (d)FDA will use lowest price technically acceptable method of determining which quote received represents the best value to FDA. The government will determine a quote to be technically acceptable based on the following evaluation factors. Each factor must be determined as technically acceptable for the overall evaluation to be determined as technically acceptable. 9.1Technical 1)Personnel The offeror will be evaluated on its approach to the staffing and the execution of the requirements found in the Statement of Work. The offeror shall demonstrate the ability to provide the personnel requisite to perform organizational and administrative functions necessary to organize and administer a technical advisory group (TAG) to represent the United States at the International Organization for Standardization's (ISO) Technical Committee (TC 34) Subcommittee (SC) 9. In particular, the offeror must demonstrate in-depth and detailed knowledge of American National Standards Institute (ANSI) International Procedures clause 2.5 as well as all ISO and ANSI policies and procedures relevant to organizing and administering a US TAG. The offeror shall select an individual who will be considered the key person in conjunction with this contract. The offeror will be evaluated on its ability to demonstrate that it has personnel available who possess the capabilities listed in the Statement of Work, which sets forth the various administrative and organizational requirements necessary to fulfill this contract. 2)Technical Approach The offeror will be evaluated on the soundness and workability of the proposed technical approach that will ensure a high probability of high quality technical performance. This discussion should demonstrate the contractor's ability to organize a US TAG, maintain membership lists, transmit US proposals and positions to ANSI, transmit the US delegate list for all international meetings to ANSI, establish a procedure to hear appeals of actions or inactions of the US TAG (with input from the project officer), ensure compliance with applicable ANSI and ISO procedures, and ensure compliance with ANSI requirements associated with the oversight and supervision of activities of the U.S. TAG and its administrator in accordance with ANSI International Procedures clause 2.5. 3)Organizational Experience The offeror will be evaluated on their ability to demonstrate experience in organizing and administering an ISO TAG as described in the Statement of Work. Information demonstrating this ability will be provided to FDA in a tabular format where the title(s) of currently administered TAGs, contracting agency and/or organization(s), agency and/or organization(s) point of contact, and dollar amounts are presented. The offeror will be evaluated on the ability to demonstrate that their available personnel have experience in organizing and administering an ISO TAG as described in the Statement of Work. 4)Data Access and Resources The offeror will be evaluated on the ability to demonstrate a good awareness of the regulated industries, trade associations, relevant consumer organizations, and academia involved with food microbiology. Also, the offeror should demonstrate the ability to properly identify stakeholders in the food microbiological community. 5)Availability of Facilities and Computer Services Support The offeror will be evaluated on the ability to demonstrate that it can provide a liaison with FDA at least once a month on this project using teleconferencing technology such as WebEx or equivalent. Computer services must be provided that are compatible with FDA's operating system and standard desktop programs. FDA's current standard operating system is Windows 7 and standard desktop program is Microsoft Office 2010. 6)Project Management The offeror will be evaluated on the ability to provide information on the overall administration of the project tasks. This shall include management plans, methods for implementing, reviewing and effecting interim adjustments and corrections, and quality control over deliverables and cost control procedures. 9.2Past Performance The Government will assess the relative performance risks associated with each offer. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offerors record of past performance. The assessment of performance risk is not intended to be a product of a mechanical or mathematical analysis of an offerors performance on a list of contracts but rather the product of subjective judgment by the Government after it considers relevant information. The Government will utilize the Past Performance Information Retrieval System (PPIRS) for all past performance information. When assessing performance risks, the Government will focus on the past performance of the offeror as it relates to all acquisition requirements, such as the offerors record of performing according to specifications, including standards of good workmanship; the offerors adherence to contract schedules, including the administrative aspects of performance; the offerors reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offerors business-like concern for the interest of the customer. Offerors with a documented history of good workmanship, adherence to schedules and customer satisfaction will be given a performance risk rating of "Low Risk." Offerors with a documented history of poor workmanship, failure to adhere to schedules, and low levels of customer satisfaction will be given a performance risk rating of "High Risk". Offerors without a record of relevant experience or past performance, or for whom information on past performance is not available, will not be evaluated favorably ("Low Risk") or unfavorably ("High Risk") but will be given a neutral evaluation. If the performance information contains negative information on which the Offeror has not been previously been given an opportunity to comment, FDA will provide the Offeror an opportunity to comment on it prior to its consideration in the evaluation, and any Offeror comment will be considered with the negative performance information. The lack of a past performance record may result in an unknown performance risk assessment, which will neither be used to the advantage or disadvantage of the Offeror. 9.3Pricing Price will be evaluated separately from past performance and the technical factors, and will be evaluated for fairness and reasonability in terms of reasonable and realistic pricing - that the proposed prices are calculated based on reasonable and realistic assumptions. Offerors are cautioned that an unrealistically low price, or unbalanced pricing of line items, as proposed initially or subsequently, may be grounds for eliminating a quote from further consideration, either on the basis that the Offeror does not understand the required services or has made an imprudent offer. The Government will evaluate the Offeror's ability to deliver an efficient, low-risk price service at a fair and reasonable price. 10.Other Solicitation Provisions 10.1FAR Provisions oAs specified in Article 8 of this RFQ (above), Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, in the pricing volume of its quote. 10.2 HHSAR Provisions oHHSAR 352.215-1 Instructions to Offerors - Competitive Acquisition 11.Contract Terms and Conditions - Commercial Items The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Addenda to this clause may be found under item 13.3. 12.Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The additional FAR clauses cited in the clause that have a "check" or an "x" next to them are applicable to the acquisition. Full text of that clause is in Attachment 2. 13.Other Contract Requirements 13.1 FAR Clauses Incorporated by reference: •52.204-16 - Commercial and Government Entity Code Reporting (Jul 2016) •52.204-18 - Commercial and Government Entity Code Maintenance (Jul 2016) •52.222-56 - Certification Regarding Trafficking in Persons Compliance Plan (Mar 2015) •52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) Incorporated in full text •52.217-9 -- Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor any time prior to the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) •FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor any time prior to the expiration of the contract. (End of Clause) •52.242-15 Stop-Work Order (AUG 1989) (a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either- (1) Cancel the stop-work order; or (2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract. (b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if- (1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and (2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract. (c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement. (d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order. (End of clause) 13.2HHSAR Clauses •HHSAR 352.202-1 Definitions (Jan 2006) •HHSAR 352.203-70 Anti-Lobbying (Jan 2006) •HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (Jan 2010) •HHSAR 352.223-70 Safety and Health (Jan 2006) •HHSAR 352.224-70 Privacy Act (Jan 2006) •HHSAR 352.227-70 Publications and Publicity (Jan 2006) •HHSAR 352.228-7 Insurance - Liability to Third Persons (DEC 1991) •HHSAR 352.231-71 Pricing of Adjustments (Jan 2001) •HHSAR 352.233-71 Litigation and Claims (Jan 2006) •HHSAR 352.239-71 Standard for Encryption Language (January 2010) •HHSAR 352.239-72 Security Requirements for Federal Information Technology Resources (January 2010) •HHSAR 352.242-70 Key Personnel (Jan 2006) •HHSAR 352.242-71 Tobacco Free Facilities (Jan 2006) •HHSAR 352.242-73 Withholding of Contract Payments (Jan 2006) 13.3FDA Specific Terms and Conditions •Invoicing FDA THREE-WAY-MATCHING INVOICE CLAUSE A.THE CONTRACTOR SHALL SUBMIT ONE (1) ORIGINAL COPY OF EACH INVOICE TO THE ADDRESS SPECIFIED BELOW: Office of Financial Services Food and Drug Administration 10903 New Hampshire Ave WO32 - Second Floor MAIL HUB 2145 Silver Spring, MD 20993-0002 Attn: Vendor Payments 301.827.3742 or 866.807.3742 fdavendorpaymentsteam@fda.gov B.Invoices submitted under this contract must comply with the requirements set forth in FAR Clauses 52.232-25 (Prompt Payment) and 52.232-33 (Payment by Electronic Funds Transfer / System for Award Management) and/or other applicable FAR clauses specified herein. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following: (i) Name and address of the contractor; (ii) Invoice date and invoice number; (iii) Purchase order/award number; (iv) Description, quantity, unit of measure, unit price, and extended price supplies delivered or services performed, including: (a) period of performance for which costs are claimed; (b) itemized travel costs, including origin and destination; (c) any other supporting information necessary to clarify questionable expenditures; (d) The contractor shall include the Contract Line Item/Funding line item number for each description, quantity, unit of measure, unit price, and extended price supplies delivered or services performed (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on government bill of lading; (vi) Terms of any discount for prompt payment offered; (vii) Name and address of official to whom payment is to be sent (must be the same as that in the purchase order/award, or in a proper notice of assignment); (viii) Name, title, and phone number of person to notify in event of defective invoice; (ix) Taxpayer identification number (TIN); (x) Electronic funds transfer (EFT) banking information, including routing transit number of the financial institution receiving payment (xi) Name and telephone number of the FDA Contracting Officer (CO) and the Contracting Officer's Representative (COR) or other program center/office point of contact, as referenced on the order/contract; (xii) Any other information or documentation required by the purchase order/award. C.An electronic invoice shall be in adobe acrobat (PDF) format. All items listed in (i) through (xii) of this clause must be included in the electronic invoice. Electronic invoices must be on company letterhead and must contain no ink changes and be legible for printing. D.Questions regarding invoice payments should be directed to the FDA Payment Office at: Food and Drug Administration/ Office of Financial Services, 10903 New Hampshire Ave WO32 - Second Floor, MAIL HUB 2145 Silver Spring, MD 20993-0002 Attn: Vendor Payments Phone 301-827-ERIC (3742) 14.Date and Time Quotations are Due Offerors may submit questions regarding this RFQ. Offerors shall submit all questions to Phillip Frame via email at (phillip.frame@fda.hhs.gov). The FDA must receive the questions no later than August 9, 2016 at 11am ET. The subject line shall reference: Contractor Questions RFQ 16-223-SOL-00099. FDA will not answer questions received after this date, and will not answer questions submitted to individuals other than the named contact(s). All questions shall be in writing. FDA will post answers to any questions asked and - if required - any solicitation amendments necessitated by the questions and answers to FedBizOpps. Offerors shall submit quotes via email to Phillip Frame (phillip.frame@fda.hhs.gov) no later than August 15, 2016 at 1:00 p.m. Eastern Time. The subject line shall reference RFQ 16-223-SOL-00099. 15.Name and Telephone Number of Responsible Official Phillip Frame(240) 402-7578 16.List of Attachments oAttachment 1 - Statement of Work oAttachment 2 - Full Text of 52.212-5
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/16-223-SOL-00099/listing.html)
- Place of Performance
- Address: Offeror's Location, United States
- Record
- SN04209723-W 20160806/160804235239-9a2498092b110c6204c9c11aba05e1d9 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |