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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 08, 2016 FBO #5372
DOCUMENT

J -- Base year and 4 Option Years: Provide preventative and corrective maintenance Xerox machine repair - Attachment

Notice Date

8/6/2016
 

Notice Type

Attachment
 

NAICS

811212 — Computer and Office Machine Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;1495 Wilmington Drive, Suite 360;DuPont WA 98327
 

ZIP Code

98327
 

Solicitation Number

VA26016Q0790
 

Response Due

8/11/2016
 

Archive Date

8/21/2016
 

Point of Contact

Robert E. Lentz
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This is a SOURCES SOUGHT NOTICE in support of the PORTLAND VA MEDICAL CENTER PORTLAND, OR AND VANCOUVER CAMPUS OF THE PORTLAND VA MEDICAL CENTER, for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described below. Potential offerors are invited to provide feedback via e-mail to Robert E. Lentz at robert.lentz2@va.gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. All responses are due by August 11, 2016, at 1600 PDT. Potential contractors shall provide, at a minimum, the following information: 1) Company name, address, and point of contact, phone number, e-mail address, and DUNS. 2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 811212 - Computer and office machine repair. The largest a firm can be and still qualify, as a small business for Federal Government programs is no larger than $27.5 Million. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) 3) What types of information are needed to submit accurate offers? 4) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company's ability to provide the services outlined in the draft SOW below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Note: Do not include Proprietary, classified, confidential, or sensitive information in responses. Not responding to this Sources Sought does not preclude participation in any future or potential solicitation, or Request for Quotation. It is the intent of the Mann-Grandstaff VA Medical Center to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Federal Business Opportunity (http://www.fbo.gov). DESCRIPTION OF THE REQUIREMENT: Portland and Vancouver Xerox Copier Maintenance STATEMENT OF WORK (SOW) (as of 11 Feb 2016) 1. Contract Title. Xerox Copier Service Contract FY16 base year and 4 option years 2. Background. Service contract for maintenance, repair, parts and labor for the Xerox copiers at Portland VA campus. 3. Scope. 3.a Scope of Contract General The Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, supervision and facilities (except as otherwise specified), to perform the Statement of Work / Specifications referenced in this solicitation. Description Provide all labor, materials, tools and equipment necessary for services described here and in other specific tasks as further defined by this request for proposal (RFP). PORTLAND: Provide preventative and corrective maintenance per manufacturer's recommendation and software upgrades as necessary, parts and labor, to maintain all Xerox copiers listed below in complete working order at the following sites for the Fiscal Year (FY) beginning 1 September 2016 through 31 August 2017, with the following equipment listed: 1) S/N FMA015366N 5050 Photocopier 2) S/N FMA015295N 5050 Photocopier 3) S/N FMA015671N 5050 Photocopier 4) S/N FMA015344N 5050 Photocopier 5) S/N FMA015014N 5050 Photocopier 6) S/N FMA015923N 5050 Photocopier 7) S/N FBG111804 4595 Photocopier Note For purposes of this task order Resident Engineer (RE), Project Engineer, and Contracting Officers Technical Representative (COTR) are used interchangeably. 3.bProject Location This service needed is located at the Portland, OR and Vancouver Campus of the Portland VA Medical Center. The address is: Portland VA Medical Center 3710 SW U.S. Veterans Hospital Road Portland, OR 97239 3.cContract Specifications The attachments to the Statement of Work / Specifications listed in this solicitation are hereby made part of this solicitation and any resultant contract award. "Solicitor must have a local office within 25 square miles of medical center. All repairs will occur 8am to 4pm Monday through Friday except holidays. "Efforts will be made by the contractor to minimize disruption to customers and employees. (i.e. reschedule if work interferes with normal operation, access equipment when convenient to the needs of the VA, etc. ) "Vendor will maintain cleanliness of work area and minimize dust and contaminants to areas adjacent to the job site. "Vendor must meet Federal Information Processing Standard (FIPs) 201 for Personal Identity Verification (PIV) badging requirements, IAW ( in accordance with ) FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel. "Vendor will furnish all transportation, equipment, tools and labor to accomplish this job. Hand tools, multi-meter, laptop, software, etc. Whatever is needed to troubleshoot and repair the equipment. In some cases, this may be proprietary items. "Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218, which can be found posted at the entrance to the Medical Center. "Vendor will be notified by the users of any given machine by phone when a unit is affected. "Upon receiving call for repair Vendor will respond within four hours to notify user when the repairs will be completed. After the vendor notifies the user, the repair will be scheduled within 4 hours. "If repairs cannot occur within a day Vendor will contact the user 3.d Contract Time Contract time is from 1 September 2016 through 31 August 2017 base year and 4 option years. 3.e Site Visit A site visit is not planned for this service contract for Portland Building's 101,103, or 104. However, if necessary, the Contractor is encouraged to inspect the sites where the work is to be performed to satisfy themselves regarding all general and local conditions that may affect the cost of contractor's performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. 3.f Deliverables DELIVERABLES/MILESTONES The Contractor shall adhere to the following schedule and deliverable requirements. All electronic submissions shall be in [i.e. Word, Excel ] format. ItemDescriptionDue DateNo. of CopiesFormatAddressee 1Recommended Maintenance ListingWith Proposal 2Graph or chartCO 2Pre-service conference - signed copy of COTR delegation and other forms (copies provide to Contractor and COTR)TBD within 7 days after receipt of order to proceed 3Hard CopyCOTR CO Contractor 3Status meetings between COTR and Contractor (and CO where required). Date, attendees and topic provided.TBD - quarterly2Electronic acceptableCO COTR 3.g Working Hours Regular hours are 8:00 am to 4:00 pm, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours when directed by the VA must be with the written approval of the Contracting Officer unless those hours have been included. Work outside these hours at the request of the Contractor shall not result in any increase in price. LEGAL HOLIDAYS (1)The Federal Government observes the following days as holidays. New Year's DayJanuary 1st* Martin Luther King's BirthdayThird Monday in January Presidents' DayThird Monday in February Memorial DayLast Monday in May Independence DayJuly 4th* Labor DayFirst Monday in September Columbus DaySecond Monday in October Veterans' DayNovember 11th Thanksgiving DayFourth Thursday in November Christmas Day December 25th* *If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday. (2) In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President's Proclamation 3.hPerformance Period The performance period of this contract is anticipated to be 365 days.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SeVANC/VAPSHCS/VA26016Q0790/listing.html)
 

Document(s)

Attachment
 

File Name: VA260-16-Q-0790 VA260-16-Q-0790_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2926776&FileName=VA260-16-Q-0790-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2926776&FileName=VA260-16-Q-0790-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Portland VA Medical Center;3710 SW U.S. Veterans Hospital Road;Portland, OR

Zip Code: 97239
 

Record

SN04212710-W 20160808/160806233129-2e606348f56ed691044fdee3a8f4fb5b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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