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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 08, 2016 FBO #5372
DOCUMENT

H -- Fire Extinguisher Testing - STL VAHCS - Attachment

Notice Date

8/6/2016
 

Notice Type

Attachment
 

NAICS

922160 — Fire Protection
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street Trafficway;Leavenworth KS 66048
 

ZIP Code

66048
 

Solicitation Number

VA25516Q0774
 

Response Due

8/12/2016
 

Archive Date

10/11/2016
 

Point of Contact

Kevin C Wallace
 

E-Mail Address

6-1968<br
 

Small Business Set-Aside

N/A
 

Description

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, or Veteran Owned Small Businesses, interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business or Veteran-owned small business, and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to monthly inspections and annual maintenance of portable fire extinguishers (approx. 720). These services shall be performed in accordance with the manufacturers' established operating standards, applicable to NFPA 10 code requirements. The NAICS code for this service is 922160 - Fire Protection Important information: The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a service-disabled veteran-owned small-business set-aside is anticipated under FAR 6.206 - Set-asides for Service-Disabled Veteran-Owned Small Business Concerns. However, if response by Service Disabled Veteran Owned Small Business firms or Veteran Owned Business firms proves inadequate, an alternate set-aside may be utilized. Attention: Kevin Wallace, Contracting Officer. Email: kevin.wallace2@va.gov Phone: 913-946-1958 Fax: 913-946-1998 STATEMENT OF WORK MONTHLY INSPECTIONS AND ANNUAL MAINTENANCE OF PORTABLE FIRE EXTINGUISHERS A.GENERAL INFORMATION 1.Title of Project: Monthly Inspections and Annual Maintenance of Portable Fire Extinguishers. 2.Scope of Work: The contractor shall provide all resources necessary (labor, materials, and other items) to accomplish the tasks described in this statement of work (SOW), except as may otherwise be specified. The vendor must ensure all Service Technicians inspecting equipment included in the SOW at the St. Louis VAMC be in possession of the required certifications. Monthly inspections and annual maintenance of portable fire extinguishers shall be performed in accordance with the manufacturers' established operating standards, applicable to NFPA 10 code requirements. Annual maintenance shall be performed in October. Monthly inspections shall be performed beginning November and continued through September. Requests for clarification or additional information concerning scope or specifications shall be directed to the St. Louis VAMC Safety Manager. 3.Background: The St. Louis VA Medical Center (STLVAMC) has portable fire extinguishers at the following locations: 1.John Cochran (JC) Division: 915 N Grand Blvd, St. Louis, MO 63106 2.Jefferson Barracks (JB) Division: #1 Jefferson Barracks Dr, St. Louis, MO 63125 3.Hope Recovery Center: 515 N Jefferson, St. Louis, MO 63103 (Corner of Washington/Jefferson) 4.Vet Center: 2901 Olive, St. Louis, MO 63103; 5.Vet Center: 1265 N 89th Street, East St. Louis, IL 62203; 6.Belleville CBOC: 6500 W Main, Suite #407, Belleville, IL 62223 7.St. Charles CBOC: 844 Waterbury Falls Dr., O'Fallon, MO 63368 8.North County CBOC: 6854 Parker Rd, Florissant, MO 63033 9.Washington CBOC: 1627 A Roy Dr. Washington, MO 63090 10.VA Admin Building ("Blue Building"): 3641 Olive, St. Louis, MO 63108 11.Continental Bldg Clinic: 3615 Olive, St. Louis, MO 63108 12.Research Building: 501 N Grand, Suite 300, St. Louis, MO 63108 13.Laundry Service Bldg: 4683 Baumgartner, St. Louis MO 63129 14.Team #1 Primary Care Clinic: 4974 Manchester Ave, St. Louis MO 63110 15.Team #2 Primary Care Clinic: 2727 Washington Ave, St. Louis MO 63103 16.Additional Sites: Additional sites may be included during the performance period 4.Performance Period: The contractor shall complete the work required under this SOW during the VA Fiscal year (October - September) unless otherwise directed by the Contracting Officer (CO). Work at the Government sites shall not take place on Federal holidays or weekends unless directed by the CO. 5.Type of Contract: A Firm-Fixed price contract with a base plus four option years is anticipated. B.CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived. C.GENERAL REQUIREMENTS 1.For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan. 2.All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. D.SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. 1.Task One: Identify all portable fire extinguishers by VA inventory sheets and physical locations and program the same on bar-code system of vendor choice. This is to be accomplished during October annual maintenance. Deliverable One: Bar-Coded Inventory System of portable fire extinguishers. 2.Task Two: Annual Maintenance of Portable Fire Extinguishers (approx. 720 total). Each individual fire extinguisher must have annual maintenance performed to include new tags. The annual maintenance shall include, at a minimum, the following items: a.Location in designated place b.No obstruction to access or visibility c.Operating instructions on nameplate are legible and facing outward d.Safety seals and tamper indicators are not broken or missing e.Fullness determined by weighing or "hefting" f.Examination for obvious physical damage, corrosion, leakage, or clogged nozzle g.Pressure gauge reading or indicator in the operable range or position & Tag replacement h.Survey any extinguishers that are due for 6 year and/or hydrostatic testing per NFPA 10 Standards Deliverable Two: Upon completion of task two, the vendor's service technician shall provide to the Safety Manager (or designee) a completed service ticket, which includes the following information: a.Purchase order number b.Number of fire extinguishers inspected, by location, monthly from bar coded inventory of monthly inspection. c.List of extinguishers due for service (i.e., 6-year maintenance, hydrostatic testing, etc.). 3.Task Three: Monthly Inspection of Portable Fire Extinguishers (approx. 720 total): Each individual fire extinguisher must be inspected each month by the vendor. The inspection shall include, at a minimum, the following items: 1.Location, the fire extinguisher in its designated place 2.No obstruction to access or visibility 3.Operating instructions on nameplate are legible and facing outward 4.Safety seals and tamper indicators are not broken or missing 5.Fullness determined by weighing or "hefting" 6.Examination for obvious physical damage, corrosion, leakage, or clogged nozzle 7.Pressure gauge reading or indicator in the operable range or position When a deficiency, related to the predetermined criteria is identified during the inspection of a portable fire extinguisher, the vendor must immediately replace the fire extinguisher with the same type and size from the St. Louis VAMC stock. The vendor must maintain monthly inspection tags on all fire extinguishers that are in service. The inspection tag on each extinguisher must be legibly notated by the inspecting technician and include the month of the inspection and the initials of the inspecting technician. Deliverable Three: Upon completion of all monthly inspections, the vendor's service technician shall provide to the Safety Manager (or designee) a completed service ticket, which includes the following information: a.Purchase order number b.Number of fire extinguishers inspected, by location, monthly from bar coded inventory of monthly inspection. 4.Task Four: Compile a monthly service history report that lists all extinguishers. The report shall be in an Excel spreadsheet format. The spreadsheet should be structured in such a way that allows for sorting by building number and location. Each extinguisher listed in the report should contain the physical location described above under item #3 with the following information: c.Extinguisher Number (ordered sequentially, e.g., 1, 2, and 3 etc...) d.Building Number e.Location (This should contain information on where the extinguisher is located in the building, i.e., Floor and/or any other description necessary to identify specific location of extinguisher) f.Size/Type (the Size and Type of extinguisher g.Mfg Date (The date that the extinguisher was manufactured) h.Last Hydro Test (the Year that the last Hydro Test was completed, if applicable) i.Last 6-Year (the Year that the extinguisher had its last 6-year maintenance performed) j.Timestamp (Date and Time that extinguisher was inspected) Deliverable Four: Monthly service history report in Excel spreadsheet format for each location. E.EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES [If applicable] Optional Task #1: Contractor shall complete all required incremental maintenance requirements per NFPA 10 in addition to monthly and annual inspections. Such maintenance shall include 6 yr. internal examination, 12 yr. hydrostatic testing per NFPA 10. Contractor shall use the annual inspection requirements to identity extinguishers needing required maintenance and provide the COR with a quote listing the work required and costs associated with compliance of NFPA 10. F.SCHEDULE FOR DELIVERABLES 1.The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified. 2.Unless otherwise specified, the number of draft copies and the number of final copies shall be the same. 3.If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. G.CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. H.REPORTING REQUIREMENTS See tasks/deliverables for monthly reporting requirements I.TRAVEL [If applicable] N/A J.GOVERNMENT RESPONSIBILITIES [If applicable] N/A K.CONTRACTOR EXPERIENCE REQUIREMENTS The vendor must ensure all Service Technicians inspecting equipment listed in the SOW at St. Louis VAMC be in possession of the required certifications. L.CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1.The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government, and shall be submitted to the CO at the conclusion of the task order. 2.The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3.Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. Attachment A to the Statement of Work Schedule of Deliverables Deliverable No.ItemQuantityDelivery Date OneBar-Coded Inventory System of portable fire extinguishers. Within 30 calendar days after award TwoCompleted service tickets for Annual Maintenance performedService tickets required for each locationWithin 30 calendar days of completed service ThreeCompleted service tickets for Monthly inspections performedService tickets required for each locationWithin 30 calendar days of completed service FourService history report in Excel spreadsheet format for each location.One report, per location, per month.Within 30 calendar days of completed service
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/VA25516Q0774/listing.html)
 

Document(s)

Attachment
 

File Name: VA255-16-Q-0774 VA255-16-Q-0774.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2926738&FileName=VA255-16-Q-0774-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2926738&FileName=VA255-16-Q-0774-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04212753-W 20160808/160806233157-6ec08e60e83fa4386378bf8671d7fb25 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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