Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 11, 2016 FBO #5375
DOCUMENT

G -- SERVICES: HCHV Contracted Emergency Residential Shelter (CERS) Beds Manatee County - Attachment

Notice Date

8/9/2016
 

Notice Type

Attachment
 

NAICS

624221 — Temporary Shelters
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
 

ZIP Code

33744
 

Solicitation Number

VA24816Q1500
 

Response Due

9/8/2016
 

Archive Date

10/8/2016
 

Point of Contact

Reginald Nettles
 

E-Mail Address

ld.Nettles2@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number is VA248-16-Q-1500 and is issued as a Request for Quote (RFQ). This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-89, effective 14 July 2016. This solicitation starts 08/09/2016 and will end 09/08/2016 at 4:00 pm EST and is unrestricted. Network Contracting Office 8 - Service Area Office -East intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) Requirements contract with Firm Fixed Price Contract Line Items (CLIN) for a service contract for 10 Contracted Emergency Residential Shelter (CERS) Beds for Homeless Veterans. This procurement is being conducted under the FAR part 13 and simplified acquisition procedures apply. The intent is to award an IDIQ Firm-Fixed Price Requirements service contract with a Period of Performance of 29 Sep 2016 - 28 Sep 2017 with four (4) one year options. The North American Industrial Classification System (NAICS) code for this procurement is 624221 with a small business size standard of $11 million. This procurement is unrestricted and all eligible offerors may submit quotes. All offerors shall be registered in the System for Award Management (SAM) at https://www.sam.gov; and www.vetbiz.gov, if applicable, to be considered for an award of a federal contract. The record shall be complete and not missing elements such as representations and certifications. Contractors interested in providing these services should submit their quotes via email to Reginald.Nettles2@va.gov. Quotes shall be received 08 Sep 2016 at 4:00 p.m. Eastern Time Zone and reference the solicitation number. Please direct all questions regarding this procurement to Reginald L. Nettles, Contracting Specialist by phone at 727-399-3302 or fax 727-399-3346. The deadline for Request for Information (RFI) is 19 Aug 2016. The following Contract Line Items (CLINS) are applicable to this requirement. For detailed service description review the attached SOW. Primary FOB location is Manatee County. SCHEDULE OF SERVICES The contractor shall offer 24-hour supervised environment to include a clean, safe, home-like setting, semi-private or private room with bath access, communal dining with three meals/day and healthy snacks, laundry facilities on site including soaps, and a climate-controlled indoor recreational area for reading, writing, watching television, playing games, relaxing, and/or socializing. Estimated quantities are a maximum of 10 beds per day and/or minimum of 1 bed per day. Contractors shall quote prices for all of the following Contract Line Item Number(s): 0001 Contract Emergency Residential Shelter (CERS) Beds for Veterans who are homeless in Manatee County referred by the Bay Pines VA Healthcare System, Bay Pines, Florida 24/7, weekly. Total estimate of Max 10 rooms per day with a minimum of 1 bed per day. Includes round trip transportation to/from Bay Pines Healthcare Facilities. Estimated Base Period of Performance: 29 Sep 2016 - 28 Sep 2017 Quantity: 365 Unit Issue: Day 1001 Contract Emergency Residential Shelter (CERS) Beds for Veterans who are homeless in Manatee County referred by the Bay Pines VA Healthcare System, Bay Pines, Florida 24/7, weekly. Total estimate of Max 10 rooms per day with a minimum of 1 bed per day. Includes round trip transportation to/from Bay Pines Healthcare Facilities. Estimated Base Period of Performance: 29 Sep 2017 - 28 Sep 2018 Quantity: 365 Unit Issue: Day 2001 Contract Emergency Residential Shelter (CERS) Beds for Veterans who are homeless in Manatee County referred by the Bay Pines VA Healthcare System, Bay Pines, Florida 24/7, weekly. Total estimate of Max 10 rooms per day with a minimum of 1 bed per day. Includes round trip transportation to/from Bay Pines Healthcare Facilities. Estimated Base Period of Performance: 29 Sep 2018 - 28 Sep 2019 Quantity: 365 Unit Issue: Day 3001 Contract Emergency Residential Shelter (CERS) Beds for Veterans who are homeless in Manatee County referred by the Bay Pines VA Healthcare System, Bay Pines, Florida 24/7, weekly. Total estimate of Max 10 rooms per day with a minimum of 1 bed per day. Includes round trip transportation to/from Bay Pines Healthcare Facilities. Estimated Base Period of Performance: 29 Sep 2019 - 28 Sep 2020 Quantity: 365 Unit Issue: Day 4001 Contract Emergency Residential Shelter (CERS) Beds for Veterans who are homeless in Manatee County referred by the Bay Pines VA Healthcare System, Bay Pines, Florida 24/7, weekly. Total estimate of Max 10 rooms per day with a minimum of 1 bed per day. Includes round trip transportation to/from Bay Pines Healthcare Facilities. Estimated Base Period of Performance: 29 Sep 2020 - 28 Sep 2021 Quantity: 365 Unit Issue: Day 5001 The 6-month extension of services is IAW FAR 52.217-8, "Option to Extend Services" and will only be utilized if necessary. The 6-month extension of services is not to be considered part of the Option Year 4 period and will be a separate option exercise if it is utilized. However, proposed pricing for the 6-month extension will be based on Option Year 4 pricing. Estimated Base Period of Performance: 29 Sep 2021 - 28 Mar 2021 Quantity: 180 Unit Issue: Day The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses are applicable to this acquisition and are available for view at: http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm FAR Provisions: 52.202-1Definitions (Nov 2013) 52.204-5 Women-Owned Business (Other Than Small Business) (Oct 2014) 52.204-7System for Award Management (JUL 2013) 52.204-8Annual Representations and Certifications (Nov 2014) 52.204-16Commercial and Government Entity Code Reporting (Jul 2016) 52.209-5Certification Regarding Responsibility Matters (Oct 2015) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2015) 52.209-7Information Regarding Responsibility Matters (JUL 2013) 52.212-1 Instructions to Offerors- Commercial Items (JUL 2013) QUOTATION SUBMISSION Offerors shall submit quotes electronically by the date and time in accordance with the Request for Quote instructions. The Offerors quote shall consist of three (3) volumes: Volume I -Technical; Volume II - Past Performance; and Volume III - Price. Offerors responses shall be submitted in accordance with the following instructions: a)Format. The proposal submission shall be clearly indexed and logically assembled. All pages of each index shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Quote page limitations are applicable to this procurement. The maximum page count is 25. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1") each. Font size shall be no smaller than 12-point using Arial, Calibri, or Times New Roman fonts. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view. b)File Packaging. Files may be compressed (zipped) into one file entitled "quote.zip" using a file compression program (i.e. WinZip) or quote files may be submitted individually. c)Content Requirements. The Offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Volume NumberFactorPage Limitations Volume ITechnical25 Volume IIPast Performance5 Volume IIIPrice - complete detailed breakout of CLIN CostNone Volume IV (optional)Solicitation, Offer & Award DocumentsNone 52.212-2 Evaluation-Commercial Items (JAN 1999) The Government will award a firm fixed priced Indefinite Delivery Indefinite Quantity (IDIQ) Requirements contract to the responsible offeror determined to be Lowest Price Technically Acceptable (LPTA). Offeror shall demonstrate their ability to meet the technical factors with their offer, in accordance with Paragraph 1 - 3 below, and offerors shall meet the minimum qualifications below in order to be evaluated. Technical acceptability is rated based on the following on a Go/No Go basis: I. Technical. At a minimum, the offeror shall develop a plan showing an understanding of the tasks to be covered and the schedule for the required services as identified under section IV Scope of Work. The plan will at a minimum outline: 1)Management Plan outlining at a minimum. a)Treat Plan b)Transition Plan c)Substance Testing d)Face to Face 24/7 Well Fair checks e)Therapeutic and Rehabilitative Services f)Key Personnel Roster g)Veteran Transport Outlining availability and number of drivers. 2)Offeror shall provide Personnel documentation at a minimum a)Certifications, Training and licenses of Key Personnel and daily staff b)Certifications, Training and Licenses of Vehicle Operators c)Certifications and Training of Counselors, social workers, Healthcare Staff. 3)Offerors minimum Facility Requirements. a)As identified in paragraph 14. (provide documentation) b)Vehicle information for transporting Veterans (paragraph 6(i) SOW). Documentation of Driver license, Driver records, and vehicle information shall be documented. II.Past Performance. Offerors shall provide a minimum of three (3) identified references when submitting their quote. Emphasis will be on recent, relevant past performance. Recent is defined as work performed within the last three years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work (SOW). III.Price. The offeror shall complete the Price/Schedule for and submit a breakdown that shows the basis for pricing including: equipment, operating supplies, and any additional costs. 52.212-3 Certifications and & Representations (NOV 2013) 52.216-1Type of Contract (APR 1984) The Government contemplates award of a Firm-Fixed Priced IDIQ Requirements contract resulting from this solicitation. 52.217-5Evaluation of Options (July 1990) 52.233-2Service of Protest (SEP 2006) VAAR Provisions: 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (DEC 2009) 852.233-70Protest Content/Alternative Dispute Resolution (JAN 2008) 852.233-71Alternative Protest Procedure (JAN 1998) 852.252-70Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.270-1Representatives of Contracting Officers (JAN 2008) 852.273-74Award Without Exchanges (JAN 2003) FAR Clauses: 52.203-5Covenant Against Contingent Fees (May 2014) 52.203-6Restrictions on Subcontractor Sales to the Government. (Sep 2006) 52.203-7Anti-Kickback Procedures (May 2014) 52.303-8Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (Apr 2014) 52.204-4Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-18Commercial and Government Entity Code Maintenance (Jul 2016) 52.212-4 Contract Terms and Conditions- Commercial Items (SEP 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (SEP 2013) o52.204-10Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013) o52.209-6Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) o52.222-3Convict Labor (JUN 2003) o52.222-19 Child Labor - Cooperation with Authorities and Remedies (MAR 2012) o52.222-21 Prohibition of Segregated Facilities (FEB 1999) o52.222-26 Equal Opportunity (MAR 2007) o52.222-35 Equal Opportunity for Veterans (SEP 2010) o52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) o52.223-18Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) o52.232-33Payment by Electronic Funds Transfer- System for Award Management (JUL 2013) 52.216-18Ordering (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 29 Sep 2016 through 28 Sep 2017. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 52.216-19Order Limitation (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 Bed, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of 10 Beds daily; (2) Any order for a combination of items in excess of 10 Beds; or (3) A series of orders from the same ordering office within 2 hours that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-21 Requirements (Oct 1995) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 27 Sep 2022. 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. 52.217-9 Option to Extend Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within no later than 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 1 year six months. 52.219-13Notice of Set-Aside of Orders (Nov 2011) 52.219-14Limitations on Subcontracting. (Nov 2011) 52.232-40Providing Accelerated Payment to Small Business Subcontractors (DEC 2013) 52.237-3Indemnification and Medical Liability Insurance (JAN 2008) 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR Clauses: 852.203-70Commercial Advertising (JAN 2008) 852.203-71 Display of Department of Veterans Affairs hotline poster 852.215-71 Evaluation Factor Commitments (DEC 2009) 852.219-9VA Small Business Subcontracting Plan Minimum Requirements 852.228-71 Indemnification and Insurance (JAN 2008) 852.232-72Electronic Submission of Payment Requests (NOV 2012) 852.237-70Contractor Responsibilities (APR 1984)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24816Q1500/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-16-Q-1500 VA248-16-Q-1500.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2932519&FileName=VA248-16-Q-1500-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2932519&FileName=VA248-16-Q-1500-000.docx

 

File Name: VA248-16-Q-1500 S02 - Sol Attachment - SOW.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2932520&FileName=VA248-16-Q-1500-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2932520&FileName=VA248-16-Q-1500-001.pdf

 

File Name: VA248-16-Q-1500 S02 - Sol Attachment Price Schedule VA248-16-Q-1500 (Manatee).pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2932521&FileName=VA248-16-Q-1500-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2932521&FileName=VA248-16-Q-1500-002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04214999-W 20160811/160809234819-c37c1d1668e21516173852006b2a0879 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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