Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 11, 2016 FBO #5375
DOCUMENT

61 -- Uninterrupted Power System (UPS) 640-16-4-5051-0095 - Attachment

Notice Date

8/9/2016
 

Notice Type

Attachment
 

NAICS

335999 — All Other Miscellaneous Electrical Equipment and Component Manufacturing
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 98 (NCO 21);McClellan CA 95652-1012
 

ZIP Code

95652-1012
 

Solicitation Number

VA26116N0888
 

Response Due

8/15/2016
 

Archive Date

10/14/2016
 

Point of Contact

Joleo Dianala
 

E-Mail Address

Contract Specialist
(joleo.dianala@va.gov)
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT NOTICE (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued for the purpose of collecting information about the requirements listed in Price-Cost Schedule. (e) Contractors that are able to meet the Salient Characteristics/Statement of Work are encouraged to email full information to Joleo Dianala at joleo.dianala@va.gov. (f) Contractors offering on potential "equal" products are encouraged to email full information to Joleo Dianala at joleo.dianala@va.gov. "Contractors shall identify the NAICS code for the product being offered as well as their size status. "Contractors shall complete the attached Price-Cost Schedule for the purpose of market research. "Contractors shall include any relevant comments or specifications about the Salient Characteristics/Statement of Work. ? Section 1: Price/Cost Schedule ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001CONTRACTOR TO REPLACE BATTERIES, CAPACITORS, AND FANS ON UNINTERRUPT POWER SYSTEM (UPS) AT THE DATA CENTER - LIBERT UNIT AND MAIN PHONE EXCHANGE ROOM - EATON UINT. LOCAL STOCK NUMBER: 71666 1.00JB____________________________________ GRAND TOTAL__________________ Section 2: Delivery Schedule ITEM NUMBERQUANTITYDELIVERY DATE 0001SHIP TO:VA Palo Alto Health Care System 3801 Miranda Avenue Palo Alto, CA 94304 12901.00120 Days ARO MARK FOR: TBD ? Section 3: Statement of Work Section 1: General Information 1.1 General: This is a non-personal services contract to install new batteries, capacitors, and filters of uninterrupted power supply (UPS) units for the VA Palo Alto Health Care System (VAPAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.2 Period of Performance: A.Period of performance shall 120 days from Notice to Proceed. 1.3 Place of Performance: Services are required at the following locations. The points of contact (POC) for each location are listed. All work must be coordinated with the COR. A. Palo Alto Main Campus, Building 100, 3801 Miranda Avenue, Palo Alto, CA 94304 1.4 Hours of Operation: All repairs shall be performed during business hours of 8:00 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractor may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the government. 1.4.1 Observed Federal Holidays January 1New Year's Day Third Monday in JanuaryMartin Luther King Jr.'s Birthday Third Monday in FebruaryPresident's Day Last Monday in MayMemorial Day July 4Independence Day First Monday in SeptemberLabor Day Second Monday in OctoberColumbus Day November 11Veteran's Day Fourth Thursday in NovemberThanksgiving Day DecemberChristmas Day 1.5 Type of Contract: The government will award a Firm Fixed Price contract. 1.6 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA's Electronic Invoice Presentment and Payment System - The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: "Tungsten e-Invoice Setup Information: 1-877-489-6135 "Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com "FSC e-Invoice Contact Information: 1-877-353-9791 "FSC e-invoice email: vafsccshd@va.gov 1.6.1 Payments: Government only paid for services rendered. Government will not pay on any uncompleted or undelivered work, services, or goods. Section 2: Definitions & Acronyms 2.1 Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. Work Day. The number of hours per day the Contractor provides services in accordance with the contract. Work Week. Monday through Friday, unless specified otherwise. 2.2 Acronyms: CORContracting Officer Representative NFPANational Fire Protection Association OEMOriginal Equipment Manufacturer OSHAOccupational Safety and Health Administration POCPoint of Contact PMPreventative Maintenance PMIPreventative Maintenance Inspection UPSUninterrupted Power Supply VAVeterans Affairs VAPAHCSVeterans Affairs Palo Alto Health Care System Section 3: Government Furnished Property, Equipment, and Services A.This PWS does not have any government furnish equipment. Contractor shall not use any government own equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government reserves option to terminate the contract in the event that contractor uses government equipment or supplies without written approval from the Contracting Officer and COR. Section 4: Contractor Furnished Items and Services A.The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents to include all notes, explanatory material, and appendixes. B.The Contractor shall provide one designated point of contact (POC) to the government's designated representative for coordination of parts delivery, scheduling, and / or maintenance. C.Contract shall provide 3 year warranty on all batteries, capacitors, and filters. 4.1 Contractors Qualifications: A.Contractor shall have technical training, track records of working experience in Maintenance, Inspection, Testing of UPS and its components in healthcare, industrial, educational and commercial facilities for a minimum of five (5) continuous years. B.Contractor shall possess certificates on equipment which work will be performed. C.Contractor shall have safety training - either on-the-job or class-room type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical and NFPA 70E - Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor's employer shall certify that the service technician has met this requirement in writing, and submit it to the VA Contracting Officer prior to work. Section 5: Specific Tasks 5.1 Preventative Maintenance, Repairs and Testing A.Contractor shall provide new batteries, capacitors, and filters to the Liebert UPS in the Data Center of Building 100. a.Install all new batteries type HX540 (Increased Capacity). b.Disposal of old batteries according to EPA and local code, standards, and law. Contractor shall be responsible for any penalties and fines. Contractor shall be responsible for all disposal and transportation fees. B.Contractor shall provide new batteries to the EATON UPS unit in the Main Telco room of Building 100. a.Install all new batteries type PWHR1234W2FR. b.Disposal of old batteries according to EPA and local code, standards, and law. Contractor shall be responsible for any penalties and fines. Contractor shall be responsible for all disposal and transportation fees. C.Contractor shall be responsible for any penalties or fines incurred in the disposal of hazardous material, if any. D.Contractor shall remove any hazardous material to include, but not limited of batteries on the same day of installation. No hazardous material or batteries shall be stored on VA Palo Alto Division. E.Contractor shall request any shutdowns 30 day in advance of any work that shall require shutting down of any UPS units. F.Contractor shall perform maintenance the following equipment: UPS Equipment Building LocationMakeModelSerialType/Size 100 (Data Center)LiebertU39SA154AAAB994D09L5A0010128 KW 100 (Telco)Eaton9155-12-15_64BattFA411FBB01 5.2 Site Investigation and Conditions Affecting the Work A.The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, eclectic power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relive the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government. B.The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract. C.Contractor has the responsibility to make the determination and request a site walk. Failure to perform a site walk shall not relieve the contractor to complete the contract on time and within budget 5.3Contract Modifications A.In the event that the needs change, the Contractor will negotiate with the Contracting Officer to reach a mutually agreeable adjustment to the contract that must be captured in a written modification to the contract. 5.4 Safety: A.No shorts or tank tops shall be permitted. B.Contractor shall adhere to OSHA 10 CFR 1910. C.Contractor shall be responsible to use appropriate PPE when required by the OSHA, NFPA 70E, and VAPAHCS. D.Safety plan shall be submit to the COR within 15 days of awarded contract. 5.5 Performance Standards: A.Contractor shall adhere to the performance standards listed below. Contractor shall adhere to all references in the performance standard to include all notes, explanatory material, and appendixes. The most current edition will be used on all references listed below. a.NFPA 70E: Standard for Electrical Safety in the Workplace b.NFPA 99: Health Care Facilities Code c.OSHA Standard 29 CFR 1910 B.If a dispute between two codes arises, the most stringent code shall be enforced. C.If contractor has a different code interpretation than the COR then contractor shall have the opportunity to have the Engineering Compliance office review and make decision, which contractor shall accept. The AHJ shall be the Chief of Engineering of VAPAHCS. 5.6 Documentation Requirements A.The Contractor shall provide reports to the COR and Compliance Office. B.Each report shall include a separate document for each UPS. C.Submit four (1) hard copies of the completed written report and one CD Rom of the electronic version of the report in Microsoft (i.e. excel, word..) format to the Engineering Compliance Office within seven (7) calendar days of completion of inspection and testing. 5.7 Security Requirements A.The Certification and Accreditation requirements do not apply and a Security Accreditation Package is not required for this work. B.Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, VA directives and handbooks as VA personnel regarding information security under VA Handbook 6500.6, Contract Security, Appendix C. Section 6: Attachments NONE
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCHCS/VANCHCS/VA26116N0888/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-16-N-0888 VA261-16-N-0888.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2931091&FileName=VA261-16-N-0888-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2931091&FileName=VA261-16-N-0888-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Palo Alto Healthcare System (VAPAHCS);3801 Miranda Ave., Bldg. 100;Palo Alto, CA

Zip Code: 94304-1290
 

Record

SN04215880-W 20160811/160809235640-b3294adf7e1039f2e5e4d812de9fc3f9 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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