MODIFICATION
H -- Playground Surface Impact Attenuation Testing
- Notice Date
- 8/10/2016
- Notice Type
- Modification/Amendment
- NAICS
- 541380
— Testing Laboratories
- Contracting Office
- Consumer Product Safety Commission, Division of Procurement Services, Division of Procurement Services, 4330 East West Highway, Room 517, Bethesda, Maryland, 20814-4408
- ZIP Code
- 20814-4408
- Solicitation Number
- CPSC-Q-16-0073
- Archive Date
- 9/6/2016
- Point of Contact
- Cassandra C. Sterba, Phone: 3015047837
- E-Mail Address
-
csterba@cpsc.gov
(csterba@cpsc.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88-1. AWARD OF THIS REQUIREMENT IS SUBJECT TO AGENCY DETERMINATION TO FUND THIS PROJECT. ALL SUBMISSIONS SHALL INDICATE THAT PRICING IS VALID THROUGH SEPTEMBER 30, 2016. The required services are described in the attached SOW. Services shall be provided on a Firm-Fixed-Price basis. CPSC requires expert services in playground surface testing to conduct a hands-on sampling of safety hazards related to playground surface impact attenuation testing on playgrounds with a variety of surfacing materials. Delivery and acceptance shall be to the CPSC point of contact included in the SOW and in accordance with Local Clause 1 A for the delivery of any items to CPSC. The provision at 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. In addition to the requirements of FAR 52.212-1, the quote must prominently display the offeror's Taxpayer Identification number, CAGE code and DUNS number, as well as contact information for the offeror's point of contact for the quote. The quote shall be submitted via email to the Contract Specialist at csterba@cpsc.gov with two separate attachments, one for the technical response and one for price. No pricing information shall be included in the technical submission. Please use the attached pricing template to prepare a price quote - pricing shall be offered on a variable level according to the number of sites funded for testing in each option period. The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition, and the evaluation criteria to be included in paragraph (a) of that provision are as follows: Understanding of the SOW and technical approach to providing testing, qualifications and experience of personnel, organizational experience providing the services in the SOW, past performance, and price. Technical factors and past performance, when combined, are more important than price. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, if the annual SAM registration has not been completed. If the SAM registration has been completed, Offerors shall only submit paragraph (b) if there are applicable exceptions to the current registration. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The following additional FAR clauses cited in FAR 52.212-5 are applicable to this acquisition: (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015); (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015); (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013); (25) 52.222-3, Convict Labor (June 2003); (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015); (28) 52.222-26, Equal Opportunity (Apr 2015); (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014); (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015); (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011); (48) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008); (54) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013). The following FAR clauses also apply to this requirement: 52.217-8 Option to Extend Services. (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days of expiration. (End of clause) 52.217-9 Option to Extend the Term of the Contract. (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years. (End of clause) The following local clauses are also applicable to this requirement: LC1A CONTRACTOR'S NOTE Deliveries and/or shipments shall not be left at the Loading Dock. All deliveries shall be considered "inside deliveries" to the appropriate room at the Consumer Product Safety Commission (CPSC) and in accordance with the instructions below. When scheduling deliveries the purchase order number shall always be referenced and all packages shall clearly display the Purchase Order Number on the outside of the cartons and/or packages, to include the packing slip. A. Delivery Instructions: 1. Delivery Instructions for Large or Heavy Items: If the shipment or item being delivered requires use of a loading dock, advance notification is required. The contractor shall contact the Shipping and Receiving Coordinator at 301-892-0586 or Constantia Demas (301) 504-7544 forty-eight (48) hours in advance of the date the items are to arrive to schedule use of the loading dock. Loading Dock Hours of Operation: 9:00 am to 11:00 am or 1:30 pm to 4:00 pm Monday through Friday (except holidays) Please notify contact person if there is a change in the delivery date. For changes, delays, or assistance please contact CPSC as follows: Facilities Management Support Services (301) 504-7091 and The COR - Upon arrival, the driver should contact the CPSC Guard, 301-504-7721, at the loading dock to obtain assistance in using freight elevators and to gain access to CPSC security areas. 2. Delivery Instruction For Small Items When delivering or shipping small items, the contractor and/or carrier service shall report to the 4th floor lobby, North Tower, 4330 East West Highway, to sign in with the CPSC guard. Upon completion of signing in, the contractor shall deliver all shipments to the Mail Room, Room 410. After delivery, delivery personnel shall promptly depart the building. Mail Room Hours of Operation: Monday through Friday (except holidays) - 7:30 am to 5:00 pm B. Billing Instructions Pursuant to the Prompt Payment Act (P.L. 97-177) and the Prompt Payment Act Amendments of 1988 (P.L. 100-496) all Federal agencies are required to pay their bills on time, pay interest penalties when payments are made late, and to take discounts only when payments are made within the discount period. To assure compliance with the Act, vouchers and/or invoices shall be submitted on any acceptable invoice form which meets the criteria listed below. Examples of government vouchers that may be used are the Public Vouchers for Purchase and Services Other Than Personal, SF 1034, and Continuation Sheet, SF 1035. At a minimum, each invoice shall include: 1. The name and address of the business concern (and separate remittance address, if applicable). 2. Do NOT include Taxpayer Identification Number (TIN) on invoices sent via e-mail. 3. Invoice date. 4. Invoice number. 5. The contract or purchase order number (see block 2 of OF347 and block 4 of SF1449 on page 1 of this order), or other authorization for delivery of goods of services. 6. Description, price and quantity of goods or services actually delivered or rendered. 7. Shipping cost terms (if applicable). 8. Payment terms. 9. Other substantiating documentation or information as specified in the contract or purchase order. 10. Name, title, phone number and mailing address of responsible official to be notified in the event of a deficient invoice. Original Vouchers/Invoices Shall Be Sent to: U.S. Mail Enterprise Service Center, c/o CPSC, Accounts Payable Branch, AMZ-160 PO Box 25710 Oklahoma City, Ok. 73125 FEDEX Enterprise Service Center, c/o CPSC, Accounts Payable Branch, AMZ-160 6500 S. MacArthur Blvd. Oklahoma City, Ok. 73169 OR Via email to: 9-AMC-AMZ-CPSC-Accounts-Payable@faa.gov Invoices not submitted in accordance with the above stated minimum requirements will not be processed for payment. Deficient invoices will be returned to the vendor within seven days or sooner. Standard forms 1034 and 1035 will be furnished by CPSC upon request of the contractor. Inquiries regarding payment should be directed to the Enterprise Service Center (ESC), Office of Financial Operations, Federal Aviation Administration (FAA) in Oklahoma City, 405-954-1693. C. Payment Payment will be made as close as possible to, but not later than, the 30th day after receipt of a proper invoice as defined in "Billing Instructions," except as follows: When a time discount is taken, payment will be made as close as possible to, but not later than, the discount date. Discounts will be taken whenever economically justified. Otherwise, late payments will include interest penalty payments. Inquiries regarding payment should be directed to Caleb Pierce at 405-954-1693 or at the U.S. Mail and Fedex addresses listed above: Complaints related to the late payment of an invoice should be directed to Ricky Woods at the same the same address (above) or 405-954-5351. Customer Service inquiries may be directed to Adriane Clark at AClark@cpsc.gov. D. Inspection & Acceptance Period Unless otherwise stated in the Statement of Work or Description, the Commission will ordinarily inspect all materials/services within seven (7) working days after the date of receipt. The CPSC representative responsible for inspecting the materials/services will transmit disapproval, if appropriate, to the contractor and the contract specialist listed below. If other inspection information is provided in the Statement of Work or Description, it is controlling. E. All Other Information Relating To the Purchase Order Contact: Contract specialist, Cassandra Sterba, at (301) 504-7837 F. Processing Instructions for Requesting Offices The Purchase Order/Receiving Report (Optional Form 347 or Standard Form 1449) must be completed at the time the ordered goods or services are received. Upon receipt of the goods or services ordered, each item should be inspected, accepted (partial or final) or rejected. The Purchase Order/Receiving Report must be appropriately completed, signed and dated by the authorized receiving official. In addition, the acceptance block shall be completed (Blocks 32 a, b & c on the SF 1449 and column G and page 2 of the OF 347). The receiving report shall be retained by the requesting office for confirmation when certifying invoices. G. Property/Equipment Purchases In the case of Purchase Orders/Receiving Reports involving the purchase and receipt of property/equipment, a copy of the Purchase Order/Receiving Report must also be immediately forwarded directly to the Property Management Officer (Constantia Demas) in the Facilities Management Support Services Branch (Room 425). The transmittal of Purchase Orders/Receiving Reports to the property management officer is critical to the integrity and operation of CPSC's Property Management System. Receiving officials should also forward copies to their local property officer/property custodian consistent with local office procedures. (End of clause) LC 5 CONTRACTING OFFICER'S REPRESENTATIVE (COR) DESIGNATION a. The following individual has been designated at the Government's COR for this contract: TBD b. The CPSC COR is responsible for performing specific technical and administrative functions, including: (1) performing technical evaluation as required; (2) assisting the Contractor in the resolution of technical problems encountered during performance; monitoring the Contractor's technical progress, including surveillance and assessment of performance, and notifying the Contracting Officer within one week when deliverables (including reports) are not received on schedule in accordance with the prescribed delivery schedule; and (3) inspection and acceptance of all items required by the contract. c. The COR, who may be personally liable for unauthorized acts, is not authorized to and shall not: (1) make changes in scope of work, contract schedules, and/or specifications, or to make changes that affect price, quality, quantity or delivery, (2) direct or negotiate any change in the terms, conditions, or amounts cited in the contract; and (3) make commitments or changes that affect price, or take any action that commits the Government or could lead to a claim against the Government. d. This delegation is not redelegable and remains in effect during the period of performance of the contract. e. A clear distinction is made between Government and Contractor personnel. No employer-employee relationship will occur between government employees and contractor employees. Contractor employees must report directly to their company (employer) and shall not report to Government personnel. (End of clause) LC 24 NONDISCLOSURE OF ANY DATA DEVELOPED UNDER THIS CONTRACT a. The Contractor agrees that it and its employees will not disclose any data obtained or developed under this contract to third parties without the consent of the U. S. Consumer Product Safety Commission Contracting Officer. b. The Contractor shall obtain an agreement of non-disclosure from each employee who will work on this contract or have access to data obtained or developed under this contract. (End of clause) LC 31 RESTRICTIONS ON USE OF INFORMATION a. If the Contractor, in the performance of this contract, obtains access to information such as CPSC plans, reports, studies, data projected by the Privacy Act of 1974 (5 U.S.C. 552a), or personal identifying information which has not been released or otherwise made public, the Contractor agrees that without prior written approval of the Contracting Officer it shall not: (a) release or disclose such information, (b) discuss or use such information for any private purpose, (c) share this information with any other party, or (d) submit an unsolicited proposal based on such information. These restrictions will remain in place unless such information is made available to the public by the Government. b. In addition, the Contractor agrees that to the extent it collects data on behalf of CPSC, or is given access to, proprietary data, data protected by the Privacy Act of 1974, or other confidential or privileged technical, business, financial, or personal identifying information during performance of this contract, that it shall not disclose such data. The Contractor shall keep the information secure, protect such data to prevent loss or dissemination, and treat such information in accordance with any restrictions imposed on such information. (End of clause) Offers are due via email to csterba@cpsc.gov no later than August 22, 2016 at 3:00pm ET. Please contact the Contract Specialist, Cassandra Sterba, with any inquiries via email at csterba@cpsc.gov.
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