SOLICITATION NOTICE
R -- Librarian Service - Volkel AB
- Notice Date
- 8/12/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- US Air Force Europe - 52 CONS
- ZIP Code
- 00000
- Solicitation Number
- F3W7T46195A001
- Archive Date
- 9/15/2016
- Point of Contact
- Rachel L. Sullivan, Phone: 011496565619524, Bryan S. Stewart, Phone: 3144529541
- E-Mail Address
-
rachel.sullivan.2@us.af.mil, bryan.stewart.2@us.af.mil
(rachel.sullivan.2@us.af.mil, bryan.stewart.2@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION: THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation is issued as a Request for Quotations (RFQ).PLEASE SUBMIT YOUR QUOTATION NLT 31 August 2016, 1500 Central European Time to rachel.sullivan.2@us.af.mil. If you have any further questions please contact Rachel Sullivan via email or phone at 011-49-6565-61-9524. ****************************************************************************** Place of Performance : Volkel Air Base, The Netherlands Destination Delivery Address : 703 MUNSS/MSF POC: Capt. Autumn Muller Library, Bldg. 404 Volkel Air Base, The Netherlands ****************************************************************************** NOTICE TO OFFERORS : Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. ****************************************************************************** CLIN 0001 Librarian Service, Volkel AB, The Netherlands Non-Personal Service IAW Statement of Work NAICS: 541990 Quantity: 1040 Unit of Issue: Hours Unit Price ( Fill in ): Period of Performance : 01 October 2016 - 30 September 2017 (Base Year) ******************** CLIN 1001 Librarian Service, Volkel AB, The Netherlands Non-Personal Service IAW Statement of Work NAICS: 541990 Quantity: 1040 Unit of Issue: Hours Unit Price ( Fill in ): Period of Performance : 01 October 2017 - 30 September 2018 (1 st Option Year) ******************** CLIN 2001 Librarian Service, Volkel AB, The Netherlands Non-Personal Service IAW Statement of Work NAICS: 541990 Quantity: 1040 Unit of Issue: Hours Unit Price ( Fill in ): Period of Performance : 01 October 2018 - 30 September 2019 (2 nd Option Year) ******************** CLIN 3001 Librarian Service, Volkel AB, The Netherlands Non-Personal Service IAW Statement of Work NAICS: 541990 Quantity: 1040 Unit of Issue: Hours Unit Price ( Fill in ): Period of Performance : 01 October 2019 - 30 September 2020 (3 rd Option Year) ******************** CLIN 4001 Librarian Service, Volkel AB, The Netherlands Non-Personal Service IAW Statement of Work NAICS: 541990 Quantity: 1040 Unit of Issue: Hours Unit Price ( Fill in ): Period of Performance : 01 October 2020 - 30 September 2021 (4 th Option Year) ******************** Total Price (Fill in): ************************************************************************************* Purchase Request Number: F3W7T46195A001- Request for Quotation - This document incorporates provisions and clauses in effect through the Federal Acquisition Circular 2005-89. ************************************************************************************* The following clauses and provisions apply to this solicitation (available from http://farsite.hill.af.mil ) CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE 52.204-7 - SYSTEM FOR AWARD MANAGEMENT (JUL 2013) 52.204-9 - PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONAL (JAN 2011) 52.204-10 - REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (OCT 2015) 52.204-13 - SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JUL 2013) 52.204-16 - COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016) 52.204-17 - OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016) 52.204-18 - COMMERCIAL AND GOVERNMNET ENTITY CODE MAINTENANCE (JUL 2016) 52.204-19 - INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) 52.204-20 - PREDECESSOR OF OFFEROR (JUL 2016) 52.207-1 - NOTICE OF STANDARD COMPETITION (MAY 2006) 52.209-2 - PROHIBIITON ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS - REPRESENTATION (NOV 2015) 52.209-6 - PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015) 52.209-10 - PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015) 52.209-11 - REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016) 52.212-1 - INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015) 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS (MAR 2015) 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (MAY 2015) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016) 52.217-5 - EVALUATION OF OPTIONS (JUL 1990) 52.217-9 - OPTION TO EXTENT THE TERM OF THE CONTRACT (MAR 2000) 52.222-29 - NOTIFICATION OF VISA DENIAL (APR 2015) 52.223-18 - ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011) 52.225-13 - RESTRICTIONS ON CERTAIN FOREIGN PURCHASE (JUN 2008) 52.225-14 - INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000) 52.225-25 - PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITES OR TRANSACTIONS RELATING TO IRAN - REPRESENTATION AND CERTIFICATION (OCT 2015) 52.232-39 - UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013) 52.233-1 - DISPUTES (MAY 2014) 52.233-3 - PROTEST AFTER AWARD (AUG 1996) 52.233-4 - APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) 52.237-1 - SITE VISIT (APR 1984) 52.237-2 - PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) 52.252-1 - SOLICITATION PROVISIONS INCORPORATED BE REFERENCE (FEB 1998) 52.252-2 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.253-1 - COMPUTER GENERATED FORMS (JAN 1991) 252.203-7000 - REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) 252.203-7002 - REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) 252.203-7005 - REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (NOV 2011) 252.204-7003 - CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992) 252.204-7004 - ALTERNATE A, SYSTEM FOR AWARD MANAGEMENT (FEB 2014) 252.204-7008 - COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION CONTROLS (DEC 2015) 252.204-7012 - SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (DEC 2015) 252.204-7015 - NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT (MAY 2016) 252.222-7002 - COMPLIANCE WITH LOCAL LABOR LAWS (OVERSEAS) (JUN 1997) 252.225-7041 - CORRESPONDENCE IN ENGLISH (JUN 1997) 252.225-7043 - ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE 252.229-7000 - INVOICES EXCLUSIVE OF TAXES OR DUTIES (JUN 1997) 252.229-7001 - TAX RELIEF (SEP 2014) - ALTERNATE 1 (SEP 2014) 252.232-7003 - ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (JUN 2012) 252.232-7006 - WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) 252.232-7008 - ASSIGNMENT OF CLAIMS (OVERSEAS) (JUN 1997) 252.232-7010 - LEVIES ON CONTRACT PAYMENTS (DEC 2006) 252.233-7001 - CHOICE OF LAW (OVERSEAS) (JUN 1997) 5352.223-9000 - ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (NOV 2012) 5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012) 5352.242-9000 - CONTRACTOR ACCESS TO AF INSTALLATION (NOV 2012) 5352.242-9001 - COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (NOV 2012) CLAUSES AND PROVISIONS INCORPORATED BY FULL TEXT 52.212-2 - EVALUATION--COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Priced Offer Conforming to Standards of SOW Contractor must provide proof that they meet the minimum requirements of the Statement of Work, by explaining within quote how contractor will conform to the Statement of Work. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 5352.201-9101 - OMBUDSMAN (APR 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. Douglas Guldan AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025 Alternate: Ms. Heidi Hoehn AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025 Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of Clause) *************************************************************** STATEMENT OF WORK Volkel Air Base Library 1. Description of Services 1.1 The contractor shall operate the library as defined and required by AFI 34-270, Air Force Library and Information System, Ch. 2 and 6, as supplemented by USAFEI 34-202, USAFE Library Service Center and the Branch Library Manual. 1.2 Collection Management (The contractor shall...) 1.2.l Conduct annual inventories of accountable books, leased books, videos, DVDs, CDs, cassettes, audio books, software, and periodicals as required by the USAFE Library Service Center, FL 5501, Unit 3050 Box 30, APO AE 09094. 1.2.2 Maintain accountable books, leased books, videos, DVDs, CDs, cassettes, audio books, software, and periodicals as required by the USAFE Library Service Center. 1.2.3 Maintain inventory levels of reading material in the reading room. Any excess inventories must be reported to the Mission Support Flight (MSF) Commander or Superintendent prior to disposal. 1.2.4 Ensure that the use of the internet research area is in accordance with the local and Air Force policies. 1.3 General (The contractor shall...) 1.3.1 Prepare and forward the library annual report, the monthly report, and others as required by the USAFE Library Service Center. 1.3.2 Maintain administrative files and records in accordance with established USAF, USAFE, and base directives. 1.4 Marketing (The contractor shall...) 1.4.1 Assist with publicity of programs to reach all facets of the military community. 1.4.2 Prepare displays, notices for bulletin boards, and lists of new materials. 1.4.3 Conduct special programs such as summer reading program, storytelling hours, and activities in conjunction with all USAF programs, such as: children's book week, national library week, black history month, Hispanic-American month, etc. 1.5 Circulation (The contractor shall...) 1.5.1 Check in and out books and other library materials and maintain related files. 1.5.2 Prepare and distribute overdue and reserve notices and advise customers of reserves. 1.5.3 Maintain circulation statistics on USAFE Form 631. 1.5.4 Shelve returned materials in accordance with the prescribed Dewey Decimal System. 1.6 Reference (The contractor shall...) 1.6.l Provide reader services to all authorized customers. 1.6.2 Interpret library policies and rules to customers. 1.6.3 Assist customers in using the book catalogs, CD-ROM resources, computer software applications and general reference works. 1.6.4 Forward interlibrary loan requests for materials not available in the library to Ramstein AB Library, FL 5612, Unit 6230 Box 60, APO AE 09094. 1.6.5 Call, e-mail, or fax requests for in-depth reference searches to the Air Force Libraries Branch, AFPC/SVXL. The Air Force library program centrally funds periodical, paperback and DVD kits. Air Force Library POC for the periodical kits can be reached at DSN 969-7183; POC for the DVD kits can be reached at DSN 969-7303. 1.6.6 Provide tours/orientations for groups of varying ages and interests as required. 2. Government Furnished Facilities: Library is located in Building 404, Volkel AB, The Netherlands. 3. Government Furnished Materials: Existing collections. The USAFE Library Service Center will furnish library collections of accountable books, including adult, juvenile, leased books, videos, CDs, DVDs, software, audio books, and periodicals as identified in the shelf list. An inventory of the existing collections must be done not later than five calendar days after the start of the contract. The contractor and a Government representative shall conduct a joint inventory of the existing collections and the contractor shall sign a receipt for all materials as identified in the shelf list. In the event of disagreement between the contractor and the Government representative on library collection inventory, the disagreement shall be treated as a dispute. Upon termination of this contract, the USAFE Library Service Center will determine the disposition of the collection. 4. General Information 4.1 Custodial Service: The contractor will ensure that the library and internet research area are neatly maintained. The host nation custodial contractor will vacuum the floors; empty the trash, and other minor cleaning tasks in accordance with the terms of the conditions of their contract. However, the overall responsibility for cleanliness lies with the library contractor. 4.2 Hours of Operation: The library will open for full services a minimum of 20 hours per week. The library's opening times will be during normal duty hours, and closed on weekends, US holidays and 703 MUNSS/CC authorized family/down days. These hours may be changed at the discretion of the MSF commander or flight chief with at least one-week notification made to the contractor. The contractor will be responsible for keeping the library manned during all operating hours. 4.3 Personnel (The contractor shall...) 4.3.1 Have at least one-year experience in a similar position. Services are to be provided during the period of 1 October 2016 through 30 September 2017 with four (4) option periods thereafter which will be renewed annually if needed and if funds become available. 4.3.2 Have basic knowledge and understanding of library terminology and content, general clerical procedures, an ability to communicate effectively both orally and in writing with a diverse group of individuals using a high degree of tact and diplomacy, basic skill to operate equipment such as copier, fax, computer, and must be fluent in English. 4.3.3 Not bring children with them to work. 4.4 Contractor must adhere to the dress code set forth by the 703 MUNSS Commander or designee. Dress must be professional at all times. Casual to business casual is expected. 4.5 Computer Network Security Access: The contractor will have computer network security access and a unit e-mail account. A National Agency Check and Computer Security Clearance will be initiated immediately upon hire. Ability to attain proper security clearance is necessary to job performance and not an optional requirement. 5. Physical Security (The contractor shall...) 5.1 Close all windows and lock all doors in the library and associated internet research area at the end of each day. 5.2 After hours, respond within one hour to secure any unsecured room mentioned above. 5.3 Place library and internet research area keys in the lock box in Building 404 when the library and internet research area are closed. Establish and implement methods to ensure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction from the Government, to rekey the affected lock box & locks without cost to the Government.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/5b1b5f3ffd85eba4161f2825b8829129)
- Place of Performance
- Address: Library, Bldg. 404, Volkel, Non-U.S., 5408SM, Netherlands
- Record
- SN04222597-W 20160814/160812235459-5b1b5f3ffd85eba4161f2825b8829129 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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