DOCUMENT
73 -- 635-16-4-243-0040 - Computrition annual license - VA256-16-AP-4036 - Attachment
- Notice Date
- 8/15/2016
- Notice Type
- Attachment
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of Veterans Affairs;Southeast Louisiana Veterans HCS;1555 Poydras Street;New Orleans LA 70114
- ZIP Code
- 70114
- Solicitation Number
- VA25616N1285
- Response Due
- 8/15/2016
- Archive Date
- 9/14/2016
- Point of Contact
- Winston P. Graber
- E-Mail Address
-
6-8466<br
- Small Business Set-Aside
- N/A
- Description
- Department of Veterans AffairsMemorandum Special Notice This is not a request for proposal or a request for quote. There is no solicitation documentation available Under F.A.R Part 6.302-1. This is a notice of intent; The Houston Veterans Health Care System intends to negotiate a sole source firm fixed price contract with Computrition Inc. located at 8521 Fall Brook Ave. West Hills, CA. 91304. which is the sole source provider of Oxford Instruments Microscope and the provider of the maintenance plan. The statutory authority for the sole source procurement is 41 U.S.C.253(b)(c). Oral communications are not acceptable in response to this notice. Interested parties may identify their interest and capability to respond to this requirement no later than Aug. 18, 2016, @ 10:00 PM CST. Responses must be in writing and must provide clear and concise documentation, indicating an offerors ability to meet the required services. Responses will be emailed to winston.graber@va.gov. Emails are not to be in the excess of SMB. Prospective offerors shall complete electronic annual representations and certification at http://orca.bpn.gov, shall be registered in the Central Contractor Registration (CCR) database at http://www.ccr.gov prior to award of a contract. Nutrition and Food Services COTS Evaluation Requirements 1.General Requirements: a.The product will provide the user with a graphical user interface (GUJ) display in a windows-based environment. b.The user will have the ability to open multiple screens simultaneously. c.The product will provide a relational database. d.The software will provide a unidirectional exchange of information from the Veteran' s Information System Technology Architecture (Vista) files as well as the electronic health information system to be selected by the Oklahoma City VA Health Care System. The interface will use Health Level (HL) 7 messaging to exchange patient admission, transfer and discharge and diet order information on a real-time basis. e.The system must be capable of deployment in a remote Regional Data Processing Center in a virtual server (e.g. VMWare) environment and must support a terminal services presentation to users (e.g. Citrix Metaframe or Terminal Services). f.The system must be capable of supporting autonomous Nutrition and Food Service1s operations at multiple medical centers or clinics, and multiple food delivery location::; within each of those operations. A centralized database with multiple schemas to support these autonomous operations is required. The system must be able to accommodate multiple data feeds (e.g. HL7 or comparable method) from each of the autonomous operations. g.The database server will be able to accommodate multiple sites with full autonomy or standardized data amongst several sites. Multiple schemas need to be managed from one central database. h.The user will be provided with the ability to edit/overwrite selected fields in a file as opposed to only being allowed to overwrite an entire file. i.All reports will be customizable. Report settings will provide the ability to filter the data. Report settings will be able to be saved for future use. j.All reports will have the ability to be viewed on the screen, printed, or exported to a variety of other formats such as Excel, PDF, HTML, Rich Text, and graphic. k.The Software Administrator will have the ability to grant read-write, read only or hidc1en access on a field-by-field basis to other users. 2.Food Operations Management Requirements: The software/system will: a.Provide pre-programmed ratios for weights, volumes and single serving amounts by ingredient. b.Incorporate conversion of the amount of food to be ordered for food items where some waste is expected as part of the food preparation process (as purchased to edible portion). · c.Provide the ability to create, edit. change, retain, cost and nutritionally analyze all recipes and menus. d.Provide the ability to use menus to calculate the quantities of food to be ordered. Calculations will incorporate information from the menu, forecasted/actual census needs, on-hand inventory and anticipated use linked to vendor stock numbers. e.Provide the ability to electronically transmit food orders to vendors. f.Provide the ability to electronically receive updated price information from vendors. Recipe and menu costs will be automatically updated. g.Provide within the food item file, conversion of the purchased amount to edible portion calculations. This functionality will be provided as part of the delivered system. It will not need to be created by the end user. h.Integrate Hazard Analysis Critical Control Point (HACCP) food safety guidelines into recipes. i.Include the USDA's nutrient database of generic foods and the vendor-supplied database including manufacturer, distributor and branded item information. The sys;tem must allow nutrient data to be added for new ingredients. j.Provide product cost, nutrient profiles, weight to volume conversion and waste factors linked to each food item in the inventory. The analysis will be viewable according to yield or "as consumed" amount. k.Provide a display of nutrient analysis and cost data on the screen during menu creation and revision. I.Allow menus and recipes may be copied, re-named and modified. m.Provide the ability to search for recipes containing specific ingredients. n.Allow each site to manage multiple service styles simultaneously including: i.Select menu ii.Non select menu iii.Dining Room Service iv.Variations of the above v.Seasonal menus 2 o.Provide the ability to globally add, delete and/or replace items on menus, and ingredients in recipes. p.Provide automatic aggregation of data from multiple sites into one integrated report for production, and provide the ability to analyze production by facility. q. Provide automatic creation of a tally of patient menus. Using the information from ·!he automatic tally, the system will provide the ability to generate production, inventory, ordering, and shipping reports. r. Maintain historical data and provide reporting tools for trend analysis and identification of potential problems with production, distribution, purchasing, inventory, product sources, waste and pilferage. 3.Nutrition Management The software/system will: a.Provide Nutrition Care Management that is fully integrated with Foodservice Opera1ions Management inclusive of nutritional data analysis. b.Automatically pre-edit and correct menus and tray tickets. The user will be provided with the ability to initiate performance of checks and corrections of the menus offere1d and selections made for each patient to account for diet restrictions, calculated meal patterns, allergies, drug/food interaction, likes, dislikes, preferences. Corrections will be viewable on the screen or can be printed. c.Flag on the screen or on a printout menu conflicts for diet restrictions, food preferences, and allergies. d.Provide the patient/resident with the ability to individually select a menu. This ·functionality will display the patient's dislikes, likes and food preferences. e.Allow wireless services to be used for bedside data and menu entry. f.Provide the ability to assign an entire recipe as a like or dislike so that specific recip11 s will be included or excluded from particular patient's menu. g.Provide the ability to have specific foods replace disliked foods according to preferences expressed by the patient. h.Provide a report of likes, dislikes and allergies by recipe. i.Print on tray tickets allergies, dislikes, special services (adaptive devices, hold trays, late trays, etc.), and Happy Birthday greeting. j.Provide a report of items that need to be added to the tray on the patient's floor. For example, provide an ice cream list to identify exactly which trays get ice cream instead of requiring staff to check every tray ticket. 3 k.Provide tube feeding management labels that list the diet order and tube feeding information including the product name, feeding rate and strength. Multiple tube fe13ding products will be allowed to be given to one patient simultaneously. I.Provide Nourishment management (supplemental feedings) that will be automatically assigned via menus and also may be patient specific. Supplemental Feedings will be able to be ordered for a specific to day of the week and meal service time. Nourishment labels will be able to be printed using multiple formats and sizes as well as displaying multiple nourishment items on a single label. m.Calorie/Carbohydrate (CHO) Count Management will identify and print a list of those patients on a calorie/carbohydrate count, print a tray ticket with calorie count/CHO distribution information, provide the ability to enter the amount consumed by the patient per recipe, and print intake analysis for calorie/CHO count patients. n.Allow a diet order to include up to twelve restrictions. o.Allow meals that are provided to the Day Hospital, Day Surgery, Lodgers, ER, Physicians, GI Labs, Dialysis, Sleep Lab, Homeless program, Clinics and other non inpatient locations and revenue sources to be ordered, produced, shipped, forecasted, costed and tracked in the same manner as are in-patient meals. p.Allow "admission" of patients into the system for sack lunches or lunch meals for patients that are not currently admitted into Vista. q.Provide the ability to print tray tickets and enter the charges for guest meals. Provide the ability to print more than one unique guest ticket per patient. 4.Application Support and Subscription Services: a.The COTS vendor will provide software product updates and patch releases for current customer licensed products as part of the annual subscription fees. b.Remote Support Accessibility via the Veterans Administration VPN c.Provide user and technical documentation ion and updates as software/system changes are made. d.Provide customer support 24/7. e. · Provide users with unlimited e-mail/telephone support.I f.The vendor will respond to all customer requests for support services with concrete steps to address the request within 4 hours from the time at which the request was received. A simple acknowledgment of the support request will be insufficient. In instances in which problems with the software products have rendered the systemI 4I I I I inoperable, a response by telephone will be made to the customer within 1 hour from the time at which the request was received. 5. The C&A requirements do not apply, and that a Security Accreditation Package is not required. 5 COMPUTRITION HOSP ITA LITY SOFTWAR E SO LUT IO NS Date:June 30, 2016 From:Kim Goldberg, Chief Administrative Officer Subject:Sole Source Notice Computrition, Inc. offers a proprietary software package that includes foodservice operations management, nutritional care management/ automated diet office and Point of Sale functionality. This functionality is developed, tested, owned and maintained by Computrition, Inc. Computrition does not authorize any other entity to sell, support or train this software. Therefore, Computrition, Inc. is considered to be the sole source provider of this functionality. The software modules cannot be licensed by any other company. Please do not hesitate to contact Computrition with any additional questions or needs. We look forward to continually working with you and your team. Thank You,
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NOrVAMC/VAMCCO80220/VA25616N1285/listing.html)
- Document(s)
- Attachment
- File Name: VA256-16-N-1285 VA256-16-N-1285.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2944414&FileName=VA256-16-N-1285-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2944414&FileName=VA256-16-N-1285-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- Place of Performance
- Address: Department Of Veterans Affairs;OKC Medical Center;921 N.E. 13 Street;OKLAHOMA CITH OK 73104
- Zip Code: 73104
- Record
- SN04223461-W 20160817/160815234720-e3113340eb5c7791c43d79be132ce18e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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