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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 17, 2016 FBO #5381
SOLICITATION NOTICE

66 -- Acquisition of one Brand Name or Equal TrueBeam System multiple energy photon and electron beam linear accelerator

Notice Date

8/15/2016
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Bldg 1050, Frederick, Maryland, 21702, United States
 

ZIP Code

21702
 

Solicitation Number

N02RC62637-57
 

Point of Contact

Reyes Rodriguez, Phone: 240-276-5442
 

E-Mail Address

reyes.rodriguez@nih.gov
(reyes.rodriguez@nih.gov)
 

Small Business Set-Aside

N/A
 

Description

The National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB) plans to procure a one Brand Name or Equal TrueBeam System multiple energy photon and electron beam linear accelerator with a high definition multi-leaf collimator, on board imaging and motion tracking capability. This is a combined synopsis/solicitation for commercial items, prepared in accordance with format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation: No. N02RC62637-57 includes all applicable provisions and clauses in effect through FAR FAC 2005-89 (July 2016) simplified procedures for commercial items. The North American Industry Classification System code is 334516 and the business size standard is 500 employees. Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract. It has been determined there are no opportunities to acquire green products or services for this procurement. I. Description of Contractor Requirements The National Cancer Institute (NCI), The National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB) plans to procure a one Brand Name or Equal TrueBeam System multiple energy photon and electron beam linear accelerator with a high definition multi-leaf collimator, on board imaging and motion tracking capability. A 3 Phase, 50 KVA 480VAC Power Conditioner shall be included in the acquisition. The following Salient Characteristics must be provided: Required Hardware components: • Performance per RAD 10094 • High speed, real time network control • Synchronous, high precision motion, imaging, and dose trajectory management • Enhanced Beam Conformance Specifications for key X-ray and electron energies guarantees point-to-point conformance of field intensity profiles with those of existing, Government-owned equipment via use of a Representative set of Beam Data (gold data). • Variable beam energy generation with 5 x-ray energies of 6/6MV, 8/8MV, 10/10MV and 15/16MV (BJR 11/17) and 18/23MV with a maximum open field size of 40cm x 40cm and 8 electron energies: 6, 9, 12, 15, 16, 18, 20 and 22 MeV with a maximum electron applicator size of 25cm x 25cm and a dose rate range of 0-1000 MU/min. • 6X and 10X High Intensity mode for dose delivery at 400-1400MU/min and 400-2400MU/min respectively • 6 MeV and 9 MeV 0-2500MU/min High Dose Total Skin Electron mode • Dual independent jaw collimator system, supporting dynamic jaw tracking and dynamic collimator rotation • Enhanced dynamic wedge • Electronic Accessory Detection and Verification system • Treatment couch base with sub-millimeter positioning accuracy to isocenter • LaserGuard II system, a laser protection zone-based proximity sensor that is used to alert the user of system proximity to the patient, associated immobilization devices, and to other parts of the system and limit motion if necessary • Full remote motion control with software-selectable motion axis disable • Auto-field sequencing and full treatment delivery automation • Radiation-hardened digital CCTV dual camera system for patient and motion monitoring • 3D motion monitoring and touch detector systems • Integrated controls with visual action prompts • Two 27 inch monitors for treatment room viewing of system and patient information • Small vault configuration, existing room isocenter must be maintained • Two 21-inch-high performance monitors • Integrated audio system, including intercom, respiration coaching, input for music • Low profile console packaging with optional small footprint stacking • Software-selectable IEC601 and IEC 1217 scale convention • Basic quality assurance and performance test kit, including front pointer set and collimator crosshair • Universal 52" fixed floor base frame • Electron Applicator set • An integral HD120 Multileaf Collimator featuring 120 leaves (60 per side) with a central core of 64-2.5mm wide leaves (32 per side) flanked on each side by 56-0.5mm leaves (28 per side) for a maximum field size of 22cm x 40cm at isocenter. • MV Imager - High precision, isocenter-aligned positioning system with aS1000 detector system for low dose, high resolution imaging, 2D image acquisition before, after, and during treatment delivery and on-line image review and analysis • Low-X imaging at 2.5 MV to reduce metal artifacts and improve contrast • kV Imager - High precision, isocenter-aligned positioning system with x-ray source and detector, 2D image acquisition before, after, and during treatment delivery and online image review and analysis • Stereotactic Optical Imaging system for monitoring patient's respiratory motion and 3D patient position. Capability to synchronize image acquisition and treatment delivery with respiration, provide for 3D patient positioning monitoring with the capability of providing gated arc therapy. • IGRT Couch Top with a clinically useable, artifact free section of 120cm, capable of supporting patients weighing up to 500 lbs with indexed immobilization for compatible accessories and a head extension with an interface for alternate immobilization and positioning devices. • LAP Apollo Green Room Laser Kit with 3 cross lasers (Ceiling plus 2 lateral) plus 1-line laser (sagittal) • 3 Phase, 50 KVA Power Conditioner • PerfectPitch 6DOF Treatment Couch with supporting patients weighing up to 200kg • Main Circuit Breaker panel interfacing to a single power input feed from the facility Mains. Circuit breakers provide independent over-current protection for equipment at the console and in the treatment room. UL and IEC/CE certified. • Motion View CCTV PTZ Patient Viewing System featuring two pan, tilt, zoom CCTV cameras, two desktops, 81/4-inch LCD displays with built in camera controls with adjustable viewing angle for patient privacy push button pan, tilt, zoom, and home position control • EDGE Intracranial SRS Applicator Package with 4mm, 5mm, 7.5mm, 10mm, 12.5mm, 15mm and 17.5mm conical applicators • Custom Coding Verification System • Optical Surface Monitoring System for real-time tracking of patient surface integrated with beam gating to interrupt treatment automatically when patient motion exceeds limits • EDGE Extracranial SABR package for stereotactic body radiation therapy (SBRT) with Calypso RF transponder based localizer with target position update rate of 25Hz, Calypso compatible couch top and automatic couch repositioning and beam gating. • Body immobilization for extracranial SABR treatments. • Contractor shall provide and ensure that equipment passes all Acceptance Test criteria. Required SOFTWARE MODULES: Contractor shall provide the following software modules/ licenses: • Base System Treatment License • IMRT Treatment Delivery License with the capability to simultaneously modulate MLC shape and dose delivery for a static gantry beam, to support dynamic tracking and collimator rotation with a supporting treatment planning system and supporting large field IMRT. • SRS/SBRT High Total Dose License to provide for the delivery of high dose fields for any x-ray treatment up to 6000 MU for a static aperture beam or 10800 MU for an intensity or volumetric modulated beam. • RapidArc Treatment Delivery license to provide the capability to simultaneously modulate aperture shape, dose rate, gantry angle and speed continuously for up to 360º of gantry rotation and to provide for Gated RapidArc when coupled with an optical imager. • Total Body Treatment Delivery License • 6 MeV High Dose Total Skin Electron Mode license • Basic MV Imaging License providing the capability for radiographic and cine imaging and basic image matching for treatment verification. • Advanced MV Radiographic License that provides for 2D radiographic imaging, image analysis and marker match. • Dynamic MV Imaging license that provides for respiration synchronized MV radiographic image acquisition. • Portal Dose Image Acquisition License that provides the capability for portal dose image acquisition. • Basic 2D kV Imaging License Provides capability for 2D kV radiographic image acquisition and analysis, pretreatment fluoroscopic verification imaging and analysis, 2D marker matching, 2D MV/kV imaging and analysis, fluoroscopic image acquisition during treatment delivery. • kV CBCT Imaging License Provides capability to acquire, process, and analyze in 3D a cone-beam volumetric CT dataset. • Dynamic kV Imaging License Provides capability for respiratory gating-triggered kV radiographic image acquisition, during, after, and before treatment delivery. • Respiratory gating License *Software upgrades and updates shall conform to terms of existing ARIA and Eclipse Essential Software Support Agreements. TRAINING: Contractor shall provide the following training within 90 days of installation: • Training for one person to attend instruction on Physics and Administration course. • Training for two persons to attend instruction on Operations course. • Training for one person to attend instruction on the Eclipse Cone Planning course • Training for 3-4 persons to attend clinical instruction on SRS/SBRT. • Training for one person to attend the instruction on Respiratory Gating course. • Training in the use of the Calypso GPS localization system with Beacon transponders. • Training for Prostate/Prostatic Bed implantation of Beacon fiducial transponders. • Training for two persons in the use of the Optical Surface Monitoring System (OSMS) THE FOLLOWING ADDITIONAL SALIENT CHARACTERISTICS APPLY: • Ability to match the characteristic of photon and electron beams between the existing unit and the replacement is mandatory • Integral high definition multi-leaf collimator with a core leaf thickness of 2.5 mm. • Provide a setting of 6000 MU for static fields and 10800 MU for intensity or volumetric modulated fields at does rates of up to 1400 MU/min for 6 MV photons and 2400 MU/min for 10 MV photons • Advance IGRT and Motion package • Provide a megavoltage low-X portal imaging system which operates at 2.5MV to reduce patient imaging dose and improve image quality • Providing dose rates up to 2500MU/minute with a total dose setting of 9000MU, using a high dose rate 6MeV electron mode • Able to generate stable photon beams with dose rates as low as 5MU/minute • Electron gun that provides a triode configuration that permits high-speed beam gating for IMRT and respiratory synchronization of treatment and image acquisitions. Must be able to provide for initial beam on times of under 500 milliseconds (msec) from start to full beam output with subsequent 3 msec delay form automated beam pause to full output when gated. • Provide a frameless intracranial cone-based radiosurgery system utilizing real-time tracking which is integrated. • Provide an integrated, frameless extracranial stereotactic body radiation therapy system utilizing R-F transponder tracking to adjust couch position and gate treatment delivery in real-time at 25Hz. • Must maintain existing vault isocenter. • WARRANTY: Equipment (both hardware and software) shall be warranted for a minimum period of one (1) year from the date of acceptance. • All shipping and installation costs must be included II. Delivery: Contractor(s) shall deliver the item within 6 months after award to the following location: TBA, NIH/NCI 9000 Rockville Pike, Bethesda, Maryland 20892. The Contractor that receives the award will be provided with the complete mailing address and point of contact. Upon delivery, contractor must notify the NCI Contracting Officer's Representative (COR) to schedule the installation date and time. III. Installation: Contractor shall install the equipment (new) and have ready to use within seven (7) days after delivery and acceptance. IV. Payment: Payment shall be made after delivery, installation, and successful operation of equipment. Payment authorization requires submission and approval of invoice to the NCI COR and NIH Commercial Accounts. QUOTATIONS ARE DUE: August 22, 2016 at 11:00 am EST. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: 52.211-6 Brand Name or Equal. (Aug 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) HHSAR 352.203-70 ANTI-LOBBYING (MAR 2012) Pursuant to the current HHS annual appropriations act, Public Law 112-74, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for: (a)Publicity or propaganda purposes; (b)The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any State or local legislature itself; or designed to support of defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any State or local government, except in presentation to the executive branch of any State or local government itself; or (c)Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations regulation, administrative action, or Executive order proposed or pending before the Congress or any State government, State legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a State, local or tribal government is policymaking and administrative processes within the executive branch of that government. The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future Federal, State or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control. 52.212-1 Instruction to Offerors Commercial Items (April 2014) 52.212-2, Evaluation Commercial Items: The purchase order will be awarded to the Lowest Price Technically Acceptable (LPTA). The award will be made on the basis of the lowest evaluated price of quotations meeting or exceeding the acceptability standards for the requirements/technical specifications stated above. The technical evaluation will be a determination based on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the proposal. The Government reserves the right to make an award without discussions. Full text copies of the representations and certifications for other cited provisions and clauses may be obtained on line at the NCI website at http://ncioa.cancer.gov/oa-internet/reference.jsp or from Reyes Rodriguez, Contracting Officer at reyes.rodriguez@nih.gov. OFFERORS: Offers must be submitted on an SF-1449 with a completed 52.212-3 Offeror Representations and Certifications-Commercial Items-with DUNS Number Addendum, signed by an authorized representative of the offeror OR provide a copy of the valid certification registrations of the offeror's Central Contractor Registration (CCR) and Online Representations and Certifications Applications (ORCA) through www.sam.gov. Quotations must be received in the NCI-OA contracting office by 11:00 a.m. EST on August 22, 2016. Please refer to solicitation number N02RC62637-57 on all correspondence. No collect calls will be accepted. Electronic quotations will be accepted. All questions shall be in writing and may be addressed to the aforementioned individual noted above. No collect calls will be accepted. In order to receive an award, contractors must be registered and have valid certification in the Central Contractor Registration (CCR) and the Online Representations and Certifications Applications (ORCA) through www.sam.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/FCRF/N02RC62637-57/listing.html)
 

Place of Performance

Address: TBA, Bethesda, Maryland, 20892, United States

Zip Code: 20892
 

Record

SN04223833-W 20160817/160815235026-e50717b1f914a0343d8a12a12abc008a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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