SOLICITATION NOTICE
R -- Development of recommendations for coding across cancer reporting systems for SEER
- Notice Date
- 8/17/2016
- Notice Type
- Presolicitation
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E128, Rockville, Maryland, 20852, United States
- ZIP Code
- 20852
- Solicitation Number
- N02PC62652-76
- Archive Date
- 9/1/2016
- Point of Contact
- Catherine Muir, Phone: (240) 276-5434
- E-Mail Address
-
muirca@mail.nih.gov
(muirca@mail.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E144, Bethesda, MD 20892, UNITED STATES Description: National Cancer Institute (NCI), Division of Cancer Control and Population Sciences Surveillance (DCCPS) Research Program/Office of the Associate Director, plans to procure on a sole source basis support services for the development of recommendations for coding across cancer reporting systems for SEER, from RiesSearch, LLC, 956 Farm Haven Drive, Rockville MD 20852.. This acquisition will be processed in accordance with simplified acquisition procedures as stated in FAR Part 13.106-1(b)(1) and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 541990 and the business size standard is $15.0M. Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract. The period of performance is to be a base period of twelve (12) months, and two (2)- Term Option Periods each twelve (12) months in duration. It has been determined there are no opportunities to acquire green products or services for this procurement. Central to the NCI's surveillance enterprise system is the population-based high-quality SEER Program that covers 28% of the U.S. population. SEER collects information on incidence, survival, and prevalence from specific geographic areas and compiles reports on all of these areas plus cancer mortality for the entire U.S. The sentinel 2005 paper on a national framework for cancer surveillance in the U.S. (Wingo et al, Cancer Causes and Control 16:151-170, 2005) characterizes the critical importance of SEER, other registries, clinical and payer systems, health surveys, and other information sources. Through special studies, linkage to regional and national data sources, as well as collaborations with other surveillance partners, senior leaders in the SEER Program have been at the forefront of the development and deployment of innovative data coding systems, applied information systems and technical tools, and analytical methodology to advance operations, quality, utility, performance, and interpretation of national cancer burden and progress built on the SEER Program. It also provides essential data to support research and decision-making across the NCI and collaborating organizations in the U.S. and around the world. SEER is recognized internationally as the gold standard for cancer surveillance systems. As our understanding of the biological and genetic determinants of cancer evolve, terminology and classification systems for characterizing the diagnosis and therapy for cancer will continue to change. The NCI SEER Program and associated surveillance systems will need to adapt data collection processes and cross-walks appropriate for the emerging clinical care, translational research, and public health infrastructure. Developmental and pilot studies will need to be designed and implemented to assure relevance, compatibility, interoperability, and evidence-based informed decision making within the SEER Program and across the broader national and international cancer registry-based surveillance community. SEER works with other organizations involved with cancer surveillance, including the Centers for Disease Control and Prevention's (CDC) National Program of Cancer Registries, the American College of Surgeon's National Cancer Data Base, the North American Association of Central Cancer Registries (NAACCR), the American Joint Committee on Cancer (AJCC), and numerous international organizations and agency partners. These partnerships have resulted in the establishment of a number of ongoing committees charged with the development of data collection standards, oversight of their implementation, and continuous improvement. SEER also works with international organizations such as the International Agency for Cancer Research (IARC) and the International Association of Cancer Registries (IACR). Contractor shall perform the following: A. TECHNICAL REQUIREMENTS: The Contractor, as an independent agent and not as an agent of the Government, shall furnish all necessary qualified personnel, materials, equipment, supplies, and facilities not otherwise provided by the Government as needed to perform the technical requirements below. 1. Technical Expertise for Cancer Coding Systems As new cancer staging systems are developed by the International Union Against Cancer (UICC) and the American Joint Committee on Cancer (AJCC), an evaluation is needed to understand how cancer registries can collect up-to-date staging data and still preserve long term staging trends in incidence and survival. The Contractor shall provide recommendations for the harmonization of cancer staging systems. The Contractor shall support coordinated development and implementation of cancer staging systems by conducting analyses of SEER cancer data, documenting results, and providing analyses on the impact of changes in data collection requirements on the quality and completeness of these data. Examples include assessing the impact of transitioning to new staging systems on incidence time trends and to assess the feasibility of developing a crosswalk from UICC/AJCC stage components (T, N, M) to a simplified stage (Summary Stage 2016/2017) for time trends. The data, available via NCI, will be provided to the Contractor upon receipt of signed confidentiality agreements. 2. International Consultation and Technical Expertise The Contractor shall provide subject matter expertise to update, refine, and enhance data coding and analyses practices including activities that focus on data comparability within and between countries. B. REPORTING REQUIREMENTS AND DELIVERABLES: 1. Participate on Workgroup/Committee Meetings and Conference Calls - The Contractor shall provide technical expertise, recommendations and guidance in response to questions or issues that arise during participation in these meetings/calls. This work will not exceed twelve (12), 2-hour meetings per month. Toll Free phone numbers will be provided, at no charge to the Contractor. Workgroups/Committees include: • North American Association of Central Cancer Registries (NAACCR): On ad hoc basis as requested by the NCI Contracting Officer's Representative (COR): NAACCR maintains a network of committees comprised of participants from major cancer surveillance organizations in North America as well as population-based registries. This network supports the national capacity for collecting, analyzing, and using comparable cancer registry data for cancer surveillance and research, collaborate on methods to improve the assessment of the quality and comparability of cancer surveillance data, improve the efficiency and quality of registry operations, and promote and disseminate established standards and technical information. • Work groups on Pediatric Cancers: Implementation of International Pediatric Cancer Registry Staging International Incidence of Childhood Cancer • Adolescent and Young Adult (AYA) cancer work group: The purpose is to produce an updated site/histology recodes specific tor AYA cancers. 2. Progress Reports - The Contractor shall submit two (2) progress reports -- one (1) at 6 months and 12 months following contract award. The reports shall include methods, results, and conclusions of analyses as well as recommended resolutions to concerns identified. Reports shall be submitted in a Microsoft Word document transmitted via e-mail to the NCI COR. In addition, these documents plus any additional Microsoft Excel, or SEER*Stat files as appropriate, will be delivered to the NCI COR. 3. Meet with COR and SRP Associate Director - The Contractor shall meet monthly, in person, for approximately one (1) hour with the NCI COR, and other Government personnel, as deemed necessary by the NCI COR, to discuss ongoing activities, progress, and challenges. The NCI COR will schedule these meetings at the NCI Shady Grove facility, in Rockville, Maryland. Parking will be provided to the Contractor without charge. C. INSPECTION AND ACCEPTANCE CRITERIA: The NCI shall have one month in which to review and accept the final data. Any deficiencies identified must be corrected prior to final approval, and before the end of the Period of Performance. If no comments or request for revisions from the NCI COR are provided to the Contractor within 30 days, the deliverables will be considered acceptable. D. PAYMENT: Payment will be pursuant to payment terms and conditions in the purchase order from date of invoice receipt. Payment shall be made after the acceptance of the deliverables and reports in Section B and submission of invoice to the address shown in the purchase order. E. OPTIONS: Options are included in this SOW: FAR Clause 52.217-9, Option to Extend the Term of the Contract (March 2000). "(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension." "(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) YEARS." F. PERIOD OF PERFORMANCE: Period of performance is for one (1) year upon award of the contract. If the Government exercises its option pursuant to the OPTION PROVISION Article in the parent contract, the period of performance, implementing the tasks and providing the deliverables stated above, will be increased as listed below: Term Option Period 1 Year two (2) : 09/15/2017 - 09/14/2018 Term Option Period 2 Year three (3): 09/15/2018 - 09/14/2019 G. AWARD: Award will be made in the aggregate. H. CONTRACT TYPE: This will be awarded as a Firm-Fixed Price type contract. The acquisition is for support services involving an unique blend of expertise for project support requiring detailed knowledge, familiarity, and facile use of data coding systems, statistical analyses and software tools, and international technical documents used by the NCI cancer registry program (SEER or Surveillance, Epidemiology, and End Results Program http://seer.cancer.gov/). RiesSearch, LLC is a senior experienced subject matter with over 40 years of demonstrated experience developing SEER codes for registry data, instructions for collection and coding, and specifications for edits and testing software implementation. RiesSearch, LLC has written documents (sole or significant contributor) that specify SEER data requirements and coding instructions (1971-2011) [see SEER web site http://seer.cancer.gov/registrars/]. RiesSearch LLC was a key member of the development teams for creating a coding system for collaborative stage (CS version 1 effective 2004 diagnoses; CS version 2 effective 2010 diagnoses coordinated by AJCC http://cancerstaging.org/cstage/index.html]. For CSv1 and CSv2 [all versions], RiesSearch, LLC wrote technical specifications and reviewed results for the software team's testing of the staging (and conversion) algorithm, for edits at data entry of initial data collection and for data analysis quality checks. RiesSearch, LLC was involved with developing and testing all versions of the International Classification of Disease for Oncology (ICD-O), assessing revised coding rules for histology and morphology and for rules that defined reporting multiple primary tumors (the US and international rules differ so additional criteria must be developed to convert from one set of rules to another within the registry data base). The subject matter expertise and relaxant knowledge related to these rules and systems is essential to the SEER Program while as transitioning to a new coding system, and not provided by any other source. This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow the NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 4:30PM EDT, on Aug. 31, 2016. All responses and questions must be in writing and faxed (240) 276-5401 or emailed to Catherine Muir, Contracting Officer via electronic mail at muirca@mail.nih.gov. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) through SAM.gov. Reference: N02PC62652-76 on all correspondence.
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