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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 20, 2016 FBO #5384
DOCUMENT

J -- PM Steris Equipment - Attachment

Notice Date

8/18/2016
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25616N1221
 

Response Due

8/23/2016
 

Archive Date

10/22/2016
 

Point of Contact

Jennifer Adams
 

E-Mail Address

6-6955<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice: DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions shall be submitted by email to Jennifer.adams7@va.gov. Provide only the requested information below. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 339112 Surgical and Medical Instrument Manufacturing. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the GSA or FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. SPECIFIED REQUIREMENT: Network Contracting Office 16, Houston, TX is seeking sources for a potential contractor to perform the following type of service for Preventative Maintenance of Steris Equipment as listed below. STATEMENT OF WORK Steris Equipment Annual Service Contract I.EQUIPMENT IDENTIFICATION See attachment A. II.GENERAL REQUIREMENT The service contract is for a base plus up to four option years for the equipment specified. Contractor shall provide services to the equipment listed. The services shall include but is not limited to: "All parts and labor to perform scheduled preventative maintenance in accordance with Steris current preventative maintenance requirements and unscheduled repair visits "Remote Monitoring "Over the phone technical support for all Steris equipment III.EQUIPMENT: Equipment shall be in good operating condition upon the effective date of this contract. This contract shall not apply to any instrument damaged through negligence, misuse, abuse, fire, or explosion or any act of God. IV.VENDOR PERFORMANCE: Contractor shall provide adequate records indicating of their capacity to work on the equipment. The records shall contain a minimum of 5 years of work on all of the equipment listed above and work of a similar quantity. V.ADDITIONAL SERVICES: Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date provided that the Contractor is notified of any deficiencies at least one (1) day before the contract expiration date. Any changes, updates or retrofits made on any component or system shall be reported to the Contracting Officer Representative (COR) for annotation on station equipment manuals and records. For any service call made during normal working hours, the Contractor's repairman shall report their arrival and departure to the COR. Contractor shall include, at no extra charge, any engineering and software update necessary for continued optimum operation of the equipment listed in this contract. The Contractor 's repairman shall complete a full service report, in writing, after each service call (emergency or scheduled) and submit either a hard copy or an electronic version of this report to the COR within 5 days after the service day. VI.PERFORMANCE AND RESPONSE TIME 1.The Contractor shall respond to service calls, within an hour for telephonic response, and on-site within forty eight hours. This requirement for response time shall be the same for both services calls during the VA normal business hours and after-hour service calls. 2.All work shall be performed by competent, experienced and factory-trained to work on the specific equipment. All work performed shall be first-class and accomplished in accordance with manufacturer's instructions, including but not limited to adjustments, calibrations, cleaning, lubricating, testing, disassembly, check-out, replacement of worn or defective parts, etc., required to keep the equipment in first-class operating condition. All work shall be performed to the satisfaction of the COR who will inspect the repairman's work and indicate his approval on a signed statement prior to the repairman's departure from the premises. 3.Service calls during the VA normal business hours and related to malfunctions not successfully preempted by preventive maintenance services shall be at no additional cost to the Government. Repair service calls shall not take time away from preventive maintenance and other requirements required under this contract. 4.Emergency service or repairs authorized by the COR, which occur after the VA normal business hours of operation, shall be accomplished at the overtime-hourly rates specified in the pricing schedule. The VA will be responsible for premium portion of the overtime rate only. All overtime service calls shall be handled by one repairman only unless approved in advance by the COR. If regular timework must be carried over and the Contractor wishes to continue to work beyond the VA normal business hours of operation, authorization for overtime work must be obtained from the COR before proceeding. 5.The Government shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work. VII.OTHER WORK 1.Maintenance problems discovered on equipment covered by this contract which the Contractor believes exceed the scope of contract provisions, shall not be worked on without concurrence and specific authorization from the BIOMED COR to perform repairs. The Contractor shall immediately notify the BIOMED COR of any equipment or environmental conditions which impair or jeopardize the functioning of the equipment. 2.In any case, the VA shall be explicitly notified in advance that additional charges will be incurred, prior to beginning such work. In such instances that the VA agrees the work is not within the scope of the contract, and the VA desires the Contractor to perform repairs, a separate purchase order will be issued to the Contractor for the work. Any service required which the Contractor believes to be in excess of the contract provisions and require additional payment (e.g., work beyond normal work hours) shall not be performed without prior authorization from the BIOMED COR, who will arrange a separate purchase order to pay for the additional service if desired by the VA. 3.In addition to covered services, Contractor shall provide equally responsive, competent service for additional work on covered equipment when requested by the VA, during regular business hours or after-hours, which will be paid via separate purchase order at a pre-determined cost if unrelated to maintenance requirements of the contract. (See WARRANTY) ? VIII.DOCUMENTING a)The contractor shall supply certification of tuberculosis testing completion prior to commencing any work located on the MEDVAMC campus. b)The Contractor shall maintain a separate maintenance record on each equipment covered under this contract,. All maintenance records shall be readily available anytime upon request for inspection by the Contracting Officer, COR or designee. The maintenance record is the property of the government and shall be turned over to the Government at the end of the contract. The maintenance record shall be a chronological file that includes the following information: look at this (1)Date. (2)Nature of work (i.e. PM or repair services). (3)Description of work performed (contractor should be brief and concise). (4)Any indication of problems experienced. (5)Initial or signature of repairman performing work. IX.PROCEDURE FOR REPORTING OF ARRIVAL AND DEPARTURE FOR ONSITE WORK The Contractor's representative shall report his arrival and departure for onsite work in accordance with the following procedure: 1.Upon arrival at the station, the Contractor shall check in with the BIOMED shop to sign in on response log, so that the VAMC will be aware of the Contractor's presence at the facility at all times. Response time shall be determined by the first appearance of a service representative at the appropriate office in response to a particular call. 2.Upon each departure, Contractor shall serve notice of disposition of work to the COR or designee. In addition the contractor shall furnish the BIOMED COR or his designee a copy of a work order, service sheet or other such written notification of services performed. Such reports shall include at a minimum the following information: "Name and address of contractor "Name of contractor employee(s) performing the work "Date(s) work performed and hours spent. "Brief description of work performed, including preventive maintenance services and identification of equipment worked on. "Signature of contractor's employee(s) and signature of COR or his designee. "If the report is not submitted, it will indicate to the Government that no inspection or maintenance was performed and payment may be withheld and/or delayed. X.UNIFORMS The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor's name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms. XI.HOURS OF WORK: Services shall be performed during the VA normal business hours, 8:00 a.m. through 5:00 p.m., Monday through Friday, excluding Government holidays. Working after these defined hours is permitted and will require approval from the biomedical engineering department. XII.REMOVAL OF EQUIPMENT: Should a piece of equipment require repair at the Contractor 's plant, the Contractor shall provide a loaner at no extra charge. Government property cannot be removed from the station without a signed Property Pass. This Property Pass may be obtained from Acquisition & Material Management Service, Personal Property Section, 4A-320 after removal is authorized by the COR,. The Contractor may not remove equipment from Government site for minor repairs only. The Contractor shall be responsible for damage or loss of equipment while in the Contractor 's charge. XIII.PARTS: The Contractor shall furnish only new standard parts. All parts shall be of current manufacture and shall have versatility with presently installed equipment. All new installed replacement parts become the property of the Government. Replaced parts shall be disposed of by the Contractor at no extra cost to the Government after obtaining approval from the COR. Contractor shall be responsible for disposing replaced parts in accordance with applicable federal, state, and local laws. XIV.SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer, or his/her designee, may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall have one supervisory employee, who will disseminate requirements to those who work at our facility, report to the Safety Manager's office for a one- (1) time training class before working on-site. The Contracting Officer or his/her designee will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly with such notice, the contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default. XV.ORDERS: All orders for service will be placed by the COR or his designees, and the Contractor's service representatives shall report to the COR or his designees prior to the commencement of work and after completing the services. Services to be rendered will be as directed by the COR, and any changes must receive concurrence of that. XVI.OTHER REQUIREMENTS a)The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station. Particular attention is drawn to the fact that the VAMC is a NO SMOKING Facility. Smoking is not permitted in any building. b)Contractor shall have use of station telephones to make business calls related to Medical Center's equipment. Misuse of this privilege will necessitate the need to require the contractor to use public telephones. c)UNAUTHORIZED USE OF GOVERNMENT EQUIPMENT (1).The Contractor shall not allow his/her employees, including Subcontractors' employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones for any purpose other than a local emergency call. (2).The Contractor shall be responsible to provide all necessary equipment, tools, parts, and materials to perform the work. The Government shall not be obligated to provide any equipment, tools, parts, and materials to assist the Contractor in performing the work. XVII.WARRANTY The Contractor shall warrant satisfactory equipment condition for repair and maintenance work outside the contract for a period of ninety (90) days immediately following completion of such work. The Contractor shall warrant satisfactory equipment condition for covered systems for a period of ninety (90) days immediately following the contract expiration date. Warranty service shall be limited to correcting items discovered to be in poor condition due to insufficient upkeep or failure to replace worn parts during the contract period. The Contractor shall correct these deficiencies upon notification by the Contracting Officer. This warranty shall remain valid while other parties perform service on the overall systems in question, provided the individual items requiring warranty service have not been obviously subjected to unnecessary, detrimental treatment by parties other than the Contractor (qualified service performed which is reasonable and necessary to uncover the deficiency shall not void warranty obligations of the Contractor). When directed to correct any such deficiency, the Contractor shall complete the required repairs with the same responsiveness stipulated in Section V, "Performance and Response Time". Each repair performed in satisfying this warranty clause shall include a ninety-day extension of this warranty for the subject item, from the completion date of the related warranty work, as well. XVIII.GOVERNMENT PARTY TO EXECUTE AND MODIFY THE CONTRACT After the contract has been in force for a period of time, it may be necessary to change and/or modify the operations to provide better service. Pursuant to FAR 43.102, no government personnel other than the Contracting Officer can execute contract modifications on behalf of the government. XIX.END OF SERVICE PERIOD No service shall be performed under this agreement after the contract expiration date without written authority or direction from the Contracting Officer. End of Scope of Work ? Attachment A: Equipment Identification Item NumberEquipment DescriptionSerial # Department 116 IN. CENT VAC SD STM REC11799706DAY SURGERY 250 CFM DISPOSER 1120833257NSMAINTENANCE ROOM 6TH FLOOR #1 3130L CW 480V DPD DISS FAN DET2 DDCD (R2)3604707012SPD 4130L LOAD/UNLOAD MODULE 480V,3PH,60HZ3605206002BSPD 5SYN W/DISINF 480V,3PH,60HZ,STEAM(SFDA 20081573688)3600710008SPD #3 616X16X26 GRAV STER/STG312459301BLDG 109 RM#111,lab 760 INCH CENTURY VACMICRO ISOLATOR SD LH CAB STEAM11770433Bldg 109 Rm# 7, Basement 860 INCH CENTURY VACMICRO ISOLATOR SDLH CAB STEAM12100408Bldg 109 Rm#37, Basement 924X36X48 EPLABI STER230013408901BLDG 110 RM#130, Access lab x8973 1020x38 STG2 GRAV STER10179009BLDG 109 Rm#221 1150 CFM DISPOSERIG5646686th Floor Mech Rm #2 123017 100% EO GAS STER33640909SPD #11 133017 100% EO GAS STER.3365090SPD #10 1460 IN. PLATFORMPRE VAC STERILIZER,DBL HINGE,STM,REC 2/W,LL,480V30111013SPD #4 1560 IN. PLATFORM PREVAC STERILIZER,DBL HINGE,STM,REC 2/W,LL,480V30151026SPD #5 1660 IN. PLATFORM PREVAC STERILIZER,DBL HINGE,STM,REC 2/W,LL,480V33510903SPD #3 17SCS DOUBLE LOAD3600510002SPD 18SCS DOUBLE UNLOAD3600510003SPD 1936 IN. REMFG GRAV LH STM REC STERILIZERR832971301ROOM 3A- 207 20AMSCO 400 16X16X26 PVAC SD SLIDE CAB STM32951307OR 5 21SYN W/DISINF 480V,3PH,60HZ,STEAM (R5)3624105006SPD #1 22SYN W/DISINF 480V,3PH,60HZ,STEAM (R5)3624105014SPD #2 23EO EAGLE MONITOREO10060026th Floor Mech Rm 24BASIC MOTORIZED3609414007SPD 25BASIC MOTORIZED3609414005SPD 26BASIC MOTORIZED3609414006SPD 27CAVIWAVE ULTRASONIC CLEANER 20 GAL 208V/3PH/132kHZ1013C1910SPD 28CAVIWAVE ULTRASONIC CLEANER 20 GAL 208V/3PH/132kHZ1014C2174DECONTAM 29CAVIWAVEULTRASONIC CLEANER17 GAL208V/3PH/132HZ0515ST0130068SPD 30CAVIWAVE ULTRASONIC CLEANER 20 GAL 208V/3PH/132kHZ0315C2253SPD 313085 BATTERY POWERED 120V TABLE, I/A COMPATIBLE TABLETOP WITH 2 IN. TLT PADS AND X-RAYTOPB427607015Surgery 323085 BATTERY POWERED 120V TABLE,I/A COMPATIBLE TABLETOP WITH 2 IN. TLT PADS AND X-RAYTOPB427607018Surgery 333085 BATTERY POWERED 120V TABLE, I/A COMPATIBLE TABLETOP WITH 2 IN. TLT PADS AND X-RAYTOPB428407016Surgery 34STERIS 5085 TABLE BAT/LINE 110V W/TLT PADS413214051SPD 354085 TABLE BAT/LINE 110/120 W/TLT PADS SS CVR404314104OR9 362-RACK LOAD MODULE3624105011SPD 372-RACK LOAD MODULE3623805002SPD 382-RACK UNLOAD MODULE3623805003SPD 392-RACK UNLOAD MODULE3624105010SPD 40MOTORIZED RETURN DOOR3609414002SPD 41NON-MOTORIZED 2- WAY3609414003SPD 42NON-MOTORIZED FOR LINE END3609414004SPD REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the scheduled and unscheduled repairs and preventative maintenance of the equipment described above. Include past experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses shall be submitted to Jennifer.adams7@va.gov later than 12:00pm CST, Tuesday, August 23, 2016. Fax or Telephone calls will not be accepted. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: Service Contract for Preventative Maintenance of Steris Equipment" in the subject line of your response. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE AND MAY NOT DEVELOP FROM THIS RFI. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25616N1221/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-16-N-1221 VA256-16-N-1221_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2951360&FileName=VA256-16-N-1221-007.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2951360&FileName=VA256-16-N-1221-007.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Michael E. DeBakey VAMC;Houston, TX

Zip Code: YSA
 

Record

SN04231268-W 20160820/160819000727-8ef91bf8f83c911fcd2568990033f5b2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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