FBODaily.com | FedBizOpps: FILE | 65 | Sole Source- CliniComp for Essentris expansion - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 24, 2016 FBO #5388
DOCUMENT

65 -- Sole Source- CliniComp for Essentris expansion - Attachment

Notice Date: 8/22/2016
Notice Type: Attachment
NAICS: 541519 — Other Computer Related Services
Contracting Office: Department of Veterans Affairs;Technology Acquisition Center;23 Christopher Way;Eatontown NJ 07724
ZIP Code: 07724
Solicitation Number: VA11816Q1594
Response Due: 8/25/2016
Archive Date: 11/23/2016
Point of Contact: Michael Frank
Small Business Set-Aside: N/A
Description: REQUEST FOR INFORMATION VA118-16-N-1594 Department of Veterans Affairs Office of Acquisition Operations, Technology Acquisition Center, Eatontown, New Jersey 07724 The Department of Veterans Affairs (VA) Charlie Norwood VAMC requires expansion of the Essentris Clinical Information System (CIS) to all interventional and critical care areas including Post Anesthesia Care Unit (PACU), Interventional Radiology (IR), Gastroenterology (GI), Dialysis, Ambulatory Surgery Center (ASC), Pre-Surgical Center (PSC) and Cardiac Catheterization Laboratory. The major hardware elements of the typical Essentris clinical information system are the Universal Data Acquisition System (UDAS) and the redundant CIS Essentris central servers. The Essentris CIS runs on two or more redundant central computer systems. The redundant central computer server architecture is designed so that no single point of failure will prevent its operation or prevent access to patient data. This strategy also supports planned updates, upgrades, and maintenance without planned downtime. System access devices, including bedside/nursing point of care workstations and personal computers, consist of both fixed and portable workstations designed to support different physical plants and work designs. Essentris uses site local area networks (LANs) supported by the site to provide connectivity between the workstations and servers. UDAS devices allow Essentris to capture data from supported bedside devices through the use of a proprietary platform and provide an interface to the bedside instruments, such as physiologic monitors, ventilators, etc. See specific tasks and deliverables in the attached draft Product Description (PD). For project planning and information gathering, the Draft PD is included which defines the scope of requirements needed to support our mission. The purpose of this RFI is to identify authorized resellers and/or other capable providers of the requested expansion project. Current market research shows CliniComp as the only capable provider. Information obtained from this RFI will be used within the VA and will not be disclosed outside of the agency. The planned Basis of Award is lowest price that conforms to the requirements. The Government is conducting market research to identify knowledgeable, qualified and experienced sources capable of providing the services described in this request for information. Please submit the following: 1.Please submit questions or comments, if any, on the Draft PD. 2.Request Vendor Capabilities Statement, limited to five (5) pages for your company, to include a cover page which indicates your company's full name, point of contacts and your size standard for NAICS 541519. It is anticipated the VA will award a 12-month Firm Fixed Price contract with required equipment to be delivered 90-days after award. The NAICS code applicable to this acquisition is 541519. The Small Business Size Standard for this NAICS code is $25.5 Million. Submittal Instructions: Responses are requested no later than 4:00 PM EST on August 25, 2016 via email to Michael Frank, Contract Specialist at michael.frank@va.gov. Submit questions in writing, regarding this RFI to michael.frank@va.gov. The Government will try to answer all questions. Those questions and answers will be posted to this site as an attachment. THIS IS A REQUEST FOR INFORMATION (RFI)/Sources Sought in accordance with FAR 15.201(e) to conduct market research for information and planning purposes only. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue a RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, VA is not at this time, seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the responders to monitor this site for additional information pertaining to this requirement. Points of Contact: Department of Veterans Affairs Technology Acquisition Center, Email: Michael Frank, Contract Specialist, Email: Michael.Frank@va.gov. ? PRODUCT DESCRIPTION Background The major hardware elements of the typical CliniComp, Intl. ("CliniComp") Essentris Ž system are the Universal Data Acquisition System (UDAS) and the redundant CliniComp Essentris central servers. CliniComp Essentris runs on two or more redundant central computer systems. The Essentris redundant central computer server architecture is designed so that no single point of failure will prevent its operation or prevent access to patient data. This strategy also supports planned updates, upgrades, and maintenance without planned downtime. System access devices, including bedside/nursing point of care workstations and personal computers, consist of both fixed and portable workstations designed to support different physical plants and work designs. CliniComp Essentris uses Site local area networks (LANs) supported by the Site to provide connectivity between the workstations and servers. The UDAS device runs on a proprietary platform manufactured by CliniComp to provide an interface to the bedside instruments, such as physiologic monitors, ventilators, etc. CliniComp Essentris captures data from supported bedside devices. The quantity and types of monitoring devices at the Site that are identified to interface with CliniComp Essentris determine the quantity of UDAS devices that will be used at the Site. The quantity of UDAS devices in turn determines the network closet requirements, as well as the network drops required in patient rooms and work areas. Power and space requirements as described in this document must be considered for all these devices. CliniComp provides Site Specific Checklists as appropriate to assist the Site with preparing the Communication Closet and providing the appropriate network drops. CliniComp Essentris servers, UDAS and peripherals are ordered, setup/configured, and shipped to the Site for installation. The Site Hardware/IT Lead will ensure that the network drops, including terminations and face plates and UDAS brackets, are in place for the CliniComp Hardware Technician to install the UDAS. A CliniComp Hardware Technician will be onsite for server and UDAS installations in accordance with the project timeline. Requirements The Department of Veterans Affairs Charlie Norwood VA Medical Center (CNVAMC) requires the expansion of CliniComp, Intl. ("CliniComp") Essentris Ž clinical Information system (CIS) to all interventional and critical care areas including Post Anesthesia Care Unit (PACU), Interventional Radiology (IR), Gastroenterology (GI), Dialysis, Ambulatory Surgery Center (ASC), Pre-Surgical Center (PSC) and Cardiac Catheterization (Cath) Laboratory. This requirement includes installation and implementation of software, the data bridge system (UDAS hardware and UDAS cables), network data acquisition, hardware server upgrade, and system configuration with VA electronic charting and Dialysis Fresenius and B-Braun equipment. Also required is training and maintenance on the expanded CliniComp Essentris CIS. Period of Performance The period of performance (PoP) shall be 60 days from date of award with up to five (5) 12 month option periods for Essentris Maintenance. All items shall be delivered within thirty (30) days after contract award. Place of Performance: Efforts under this contract shall be performed at the following VA facilities: Charlie Norwood VA Medical Center Downtown Division 950-15 Street Augusta, GA 30901 706-733-0188 Attn: Michael Ackerman Hours of Work Work is to be performed between the hours of 8:00am - 4:30pm, Eastern Standard Time, Monday through Friday. Brand Name Hardware and Software The Contractor shall provide the following brand name commercial off- the-shelf (COTS) Clinicomp products and services for the PoP shown: Base Period DescriptionPart NumberQuantity License for PACU Software PACU 10 License for ASC SoftwareASC 14 License for Cardiac Cath SoftwareCardiac Cath7 License for Endoscopy Suite SoftwareEndoscopy11 License for Interventional Radiology SoftwareInterventional Radiology6 License for Dialysis Suite SoftwareDialysis6 Server Upgrade Hardware - Min 2.0 GHz processor -Server1 UDAS HardwareUDAS6 UDAS Cables HardwareUDAS Cables8 Network Data AcquisitionNetwork Data48 Implementation TrainingTraining1 Implementation LaborLabor1 Option Periods Essentris Maintenance (Expanded Support)1 Implementation, Installation, Integration and Testing a.The Contractor shall receive all shipments, storage, and manage the installation of all equipment, parts, software, and software licenses to complete the upgrade and make operational the facility prescribed in this product description. The Contractor shall capture this information in a Facility Inventory Report, which shall be provided to the CNVAMC Bio Medical Chief. b.The Contractor shall integrate their solution with the existing CliniComp, Intl. ("CliniComp") Essentris Ž system. c.The Contractor shall provide an Implementation Plan and schedule an implementation meeting within two (2) weeks from system shipment. The Contractor shall identify specific deployment tasks and milestones in the Implementation Plan. d.The Contractor shall deliver, install and configure the system to make it operational. e.The Contractor shall provide solution testing. f.The Contractor shall provide and maintain an accurate detailed Inventory List of the Contractor installed equipment and software including serial numbers, Equipment Entry (EE) Tag numbers, version release, and licenses. Deliverables: A.Facility Inventory Report B.Implementation Plan C.Inventory List Essentris Implementation Requirements The Contractor shall ensure the Essentris databases continue to be identical within CNVAMC. The Essentris database and template modifications must be entered only once and immediately propagated throughout the hospital. The Essentris databases and templates must be locked to prevent local modifications. The Contractor shall continue to provide a mechanism(s) to prevent changes to flowsheet template and database elements that might be mandated by the VA nationally for purposes of standardization. The Contractor shall ensure the ability to create new database elements, controlled at the VISN level, are maintained. Note: this must not prevent the ability to assign informational lines (e.g., specific templets or assessments), unique for the management of a specific patient, for use at the individual facility level and to be included in the patient's permanent medical record. The Contractor shall continue to provide the following implementation requirements: a.Meet all VA security requirements as well as ensure data against system failures (disaster recovery) and user input or errors (audit trail). b.A reliable and robust application able to survive network and server failures without loss of data or of real time data display. c.Ensure CIS production and database server has redundancies for the hospital/VISN/IT region to include support for network failures. d.The data extraction system for ALL clinical and administrative data in the CIS database must be capable of creating data extracts at least every 4 hours without degrading performance of CIS. e.Real time data from patient monitors, infusion pumps, ventilators, assist devices and other devices that may transmit data must be stored and extracted from the CIS at frequencies independent of the display time period and, in no case, less than every 5 minutes, preferably at least once per minute. f.CIS data must meet all VA nomenclature and standardization requirements. The CIS software must use the VA supplied data concepts including a unique Serial Number for each concept throughout the contact period. Data is updated as frequently as quarterly and must be 'installed automatically in CNVAMC within two (2) - four (4) weeks after delivery of the equipment. g.All required interfaces shall use HL7 communications as well as VistA Broker Calls (APIs). The Contractor must extend the current HL7 communication network established in the critical care environment. The Contractor shall run a test script prior to go live implementation h.CIS application must support remote view capabilities within and from outside hospital utilizing virtual private networks (VPN) and Citrix i.One or more clinically active CIS records must be able to be viewed entirely by authorized users or administrators on remote, non-clinical workstations throughout the local area network (LAN). Access of CIS records by remote, non-clinical workstations must be via a browser-based application or a special viewing program. j.All off-site performance monitoring of CIS hardware or software must satisfy VA Cyber-Security Requirements, the Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and the provisions of The Privacy Act of 1974 and its Veterans Affairs applications. k.Upgrades to the CIS server or workstation software that are accomplished by the manufacturer through remote access must satisfy VA Cyber-Security Requirements, preserve firewalls, and meet Enterprise Architecture Standards and VA security guidelines for virus protection. Software or hardware upgrades must not disrupt or alter a clinically active CIS record. An audit trail of all software changes must be maintained. All upgrades must be coordinated with COTR. l.CIS application must not interfere with VA approved programs (including the following) 1.BCMA 2.VISTA/CPRS 3.VISTA Imaging 4.Clinical Note Templates 5.Internet Browser 6.Microsoft Offices Products 7.Java/Active X-Plug Ins 8.SMS 9.McAfee Virus Scan 10.ISS Proventia firewall 11.Sentillion Vergence Locator 12.Analytic Database m.The CIS client application Microsoft Terminal Services or Citrix shall support remote viewing within the VA Firewall and the via One VA VPN. n.Contractor provided implementation program must be specifically designed for VA to leverage system knowledge and efficiencies o.A uniform, multi-year maintenance program must be available and must include all application upgrades, new versions, and patches. This program must ensure that all VISNs are using the same CIS version. p.Device drivers to all VA medical devices for patient use in Endoscopy Unit, Dialysis Unit, PACU, Interventional Radiology, Cardiac Cath Lab and Same Day Procedural/Post Procedural Area must be capable of accepting all data, measured and calculated. These drivers must be available without additional cost to all VISNs q.Once properly accessed, Contractor provided CIS workstations must have the capability to toggle (foreground/background continuous functionality) between the CIS applications and the Computerized Patient Record System (CPRS). r.CIS applications in every clinical monitoring location (Endoscopy Unit, Dialysis Unit, PACU, Interventional Radiology, Cardiac Cath) must interface with VistA s. Lab and Same Day Procedural/Post Procedural Area must provide interoperability capabilities by either one of two methods below: i.By joining data from diverse sources through capabilities to interface with an Analytic Database, sending images to VistA Image and using a 'remote view' mode from the alternate CIS ii.By an automatic and seamless exchange of data within a hospital 1) to permit clinical review of all data at any location in the hospital, 2) to provide integration of continuing care data (fluids, drips, medications, etc.), and 3) to allow complete analyses of clinical care. Essentris Applications must be able to be run on the typical VA workstation hardware. Any requirements that deviate from this standard must be clearly outlined. The Contractor shall submit a list of equipment required which will include the minimum requirement for the CIS and Interface Software to operate at an efficient level as intended. The list of this equipment (including estimated pricing for each individual item suggested) shall be provided with this signed proposal. Essentris Network Requirements The Contractor shall ensure the CIS client application workstation continues to run with a standard 100 full duplex network connection to the CIS server. The Contractor is required to submit with his/her signed proposal, a list of any additional network resources that are required for any associated CIS connection. The VA will provide all necessary network hardware to meet this connection speed. The Contractor shall continue to provide the following network requirements: a.A listing of port and protocols used by the CIS system. b.The CIS software shall be able to be run on PC located on the hospital domain. c.The CIS system shall be able to operate over a wide area network (WAN) with a T3 connection. The Contractor shall ensure that the CIS servers can be operate from remote locations for decreased hardware maintenance. d.The CIS software shall have ability to operate off a WAN link with common intra VISN network latencies of up to 30 milliseconds (mS) and VPN latencies of up to 100mS e.Ensure the CIS is able to survive network and server failures f.Ensure CIS production and database servers have redundancies for the hospital/VISN/IT region to include support for network failures. g.CIS device drivers or other electronic communication means to all VA medical devices for patient use must be capable of accepting all data, measured and calculated. h.Provide HL7 (or other) interfaces to Endoscopy Unit, Dialysis Unit, PACU, Interventional Radiology, Cardiac Cath Lab and Same Day Procedural/Post Procedural Area physiologic monitoring systems for VISN 07. i.Provide connectivity for CareFusion Infusion Pumps, Critical Care Ventilators, IABP devices and Dialysis/ CVVH Machines for CNVAMC. j.Provide allowance for additional medical devices interface as new equipment is identified for interfacing existing equipment/software identified herein for the CIS. These medical device interfaces shall be developed and provided at no charge to the CNVAMC upon request of the COTR k.The Contractor shall ensure applications collection data from medical devices shall run as a service or a daemon and shall not require a user to be interactively logged into the computer to collect the data. Essentris to VistA Interfaces The Contractor shall continue to provide interfaces that solve the problem of electronic documentation, continuum of care, advance clinical access, and clinical workflow in critical care areas. The interfaces shall exchange data bi-directionally between VistA/CPRS and CIS applications. The interface is a key element in the creation of an electronic medical record for the critical care areas. The Government will furnish the appropriate interfaces to operate on the VistA systems. These interfaces are referred to as the VistA-side interfaces. That is, they provide only one half of the interface requirements. The Contractor shall be responsible to provide the other half, (the vendor-side) as part of this contract. The Contractor shall coordinate the above with the Primary COTR and shall work with either VA staff and/or third party contractors to make a successful connection and transfer of data with the VistA system through the Government provided interface. For this particular contract and the products being acquired, the VistA-side interfaces have been developed by a third party. That company is Document Storage Systems (DSS), 12575 US Hwy 1, Suite 200, Juno Beach, FL 33408, 561-227-0207. Essentris Integration Requirements The functional integration requirements needed to meet VHA requirements are listed below. The VA-side of the VistA interface will be provided to the Contractor. The Contractor shall perform quality assurance testing, of the CIS interface, within the VistA testing environment prior to go live. Essentris Integration Interface Components The Contractor shall ensure the Essentris system continues to provide single sign-on source for all vendors using the VA master list permitting clinical users access to a CIS using only VA passwords. The Essentris system shall continue to provide the following integration interface components: a.Enable Users to sign-on to CIS using their VistA access/verify codes in a logon dialog box with asterisks (***) displayed for both codes. A separate authentication system is not maintained in the CIS for standard logons. A shadow list may be employed for use only when the network or CPRS is down utilizing VA security standards. All changes in VA access/verify codes must be used immediately for subsequent CIS authentications. b.A successful logon through VistA returns the user's VistA credentials to the CIS, to include user name, user class, title, service, CIS administrator. c.The user group credentials shall determine the users' privileges within the CIS. The CIS application shall allow creation of a "user group" and assign user groups specific levels of CIS access, such as 'read/write', 'read-only', specific template access privileges. d.The Vista interface determines the user group using "rules" based upon the user's keys, title, and/or ASU user class. Each site must also create keys matching the CIS user group name. e.Rules defining user groups are included with this interface. f.If the logon is unsuccessful, the user may not gain further access to the application. (Logons shall be limited to a fixed number of failed attempts, e.g., <10.) g.A temporary 'work around' must become available to allow users to logon only if network access is not available. As soon as the network is available-and it is feasible clinically-user must logon to the CIS by the standard method. h.Electronic Signature data shall be received by CIS to allow provider signing in CIS, including notes and records signed in CIS prior to sending to VistA. Essentris Patient Selection / Registration in CIS The Contractor shall ensure the Essentris system continues to accurately select individual patients and send patient specific information to the CIS with updates triggered by the CIS and VistA as necessary. VistA identity management procedures are maintained and extended within the CIS. The Essentris system shall continue to provide the following patient selection/registration capabilities: a.Patients shall be selected from within CIS by multiple methods including the following: from a list in CIS, which must be updated contemporaneously from Admit Discharge Transfer (ADT) messages or poling the Surgery Schedule when appropriate, utilizing a graphical user interface (GUI) similar to CPRS patient selection (e.g., initial + "last 4 SSN", Teams, wards), scanning patient's barcode, when it becomes available and a 'John Doe' option permitting use of the CIS without first requiring patient registration in VistA b.Patient identification information consists of multiple identifiers and the CIS patient identification process must meet VA standards (ENTR888 and ENTR942: vendor transactions/messages from or to VistA shall be capable of including the source identifiers within all messages that exchange data with other VHA systems.) c.Upon registration of a valid patient in the CIS, the patient information will be sent to CIS triggered by multiple events including query from CIS, ADT message, surgery schedule message or patient information update. The patient information, to be updated in CIS, shall include patient identification identifiers, patient demographics, Code Status, CWAD, bed location, treating specialty. d.New messages to CIS are sent for updates to the patient data stored when MPI updates data in VistA. CIS must update its database with the new data contemporaneously. e.CWAD (Clinical Warnings and Advanced Directives) will accompany patient registration/ADT messages, as well as provide a 're-send message' trigger when information is updated. If Patient Record Flags (Category 1 and 2) exist in VistA, transmit to CIS for display including any changes/updates during that episode of care. f.For each patient, CIS must accept VISN/hospital specific team names, Unit locations (e.g., bed names) and treating specialty names, (e.g., PACU, Dialysis) to correctly identify patient locations and clinical provider groups/teams. g.Procedures must be included to allow the emergent, manual entry of patient demographics entered into the CIS prior to Registration through ADT in VistA. Easy identification and resolution of any differences once VistA registration is accomplished must be facilitated by CIS. h.There must be a simple, reliable method to retroactively match duplicate identities stored within both systems with 'John Doe' or incorrect patient assignments to prevent the creation of duplicate patient records in CIS. Implementation Training The Contractor shall provide onsite technical and administrative training to ensure end-user will be proficient users of the system. Contractor shall ensure a training schedule is provided to maximize staff participation of the PACU, ASC, Cardiac Cath, Endoscopy, Interventional Radiology and Dialysis staff. The Contractor shall provide a written material (i.e., manuals, handbook, training manual) to ensure user competency of the Essentris system. The Contractor shall provide Essentris training for approximately 54 beds on-site at the Charlie Norwood VA Medical Center as shown below: a.Training shall provide skills and knowledge to effectively navigate the system, navigate security features, major applications, document clinical notes, identify and utilize workflow processes, understand content and flow of data as well as understand all function of the Essentris system b.Training System Administrators (2), Bio Medical Engineers (2) and Super Users (6) on how to operate and administer the Essentris system. c.Details are as follows: 1.Two (2) days for Super User training (16 hours) 2.One (1) day for System Administrator training (8 hours) 3.Four (4) days for end user (32 hours) Maintenance The Contractor shall provide annual maintenance and repair services that include unlimited, perpetual, non-exclusive software and interface licenses for all interventional and critical care areas including Post Anesthesia Care Unit (PACU), Interventional Radiology (IR), Gastroenterology (GI), Dialysis, Ambulatory Surgery Center (ASC), Pre-Surgical Center (PSC) and Cardiac Catheterization (Cath) Laboratory CIS software excluding; installation and implementation. The Contractor shall provide a toll-free help desk phone number for Essentris service related issues. This includes a telephone line operating 24 hours x 7 days x 365 days for VA customers for all service requirements. The Contractor shall provide a call back response to the customer POC within one (1) hour of the original contact when contacted. The Contractor shall establish a service direct ticket for call resolution activities subsequent to calling the customer back. The Contractor shall provide remote and on-site hardware and software maintenance support for PACU, IR, GI, Dialysis, ASC, PSC, and the Cath Lab. Hardware Maintenance - The hardware maintenance support shall cover all hardware including the server and UDAS provided by the Contractor. In the event of component failure, the Contractor shall determine the cause of the failure and execute repairs. For serviceable components, the Contractor shall correct the failure and return the system to operation within two (2) days. Unserviceable components shall be replaced and operational within two (2) business days. Software Maintenance - The software maintenance support shall include, at a minimum, support for installation of manufacturer software releases as well as all software upgrades, updates, and manufacturer released security patches and maintenance of licensing integrity. Security patches shall be installed within four (4) business days of vendor issuance. The Contractor shall provide annual maintenance and repair services as defined above. Option renewal period shall commence upon expiration of the warranty as defined herein. Services performed without this approval will be provided at no cost to the government. Hardware and Software Warranty The Contractor shall provide a 90 day warranty beginning on implementation (go live) date. All items on the quote including software shall be covered by a 90 day warranty with Keep Your Hard Drive. The warranty shall include both licenses and hardware replacement with a 24 hour 7 day per week, and a 1 hour call-back response time service level agreement. The Contractor shall provide VA packages (either on compact disk (CD) or downloadable) of required updates and new releases, to maintain hardware stability and supportability for 90 days beginning on implementation (go live) date. The deliverable shall include a description of the update, with version numbers, and any required ordering of the updates plus a link to the downloads and instructions for installation. The Contractor shall provide a hard drive retention service whereby VA maintains control over these devices, regardless of condition, to ensure the security of VA sensitive data and components. SECTION 508 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL ELECTRONIC AND INFORMATION TECHNOLOGY PROCUREMENTS On August 7, 1998, Section 508 of the Rehabilitation Act of 1973 was amended to require that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology, that they shall ensure it allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. Section 508 required the Architectural and Transportation Barriers Compliance Board (Access Board) to publish standards setting forth a definition of electronic and information technology and the technical and functional criteria for such technology to comply with Section 508. These standards have been developed and published with an effective date of December 21, 2000. Federal departments and agencies shall develop all Electronic and Information Technology requirements to comply with the standards found in 36 CFR 1194. Section 508 - Electronic and Information Technology (EIT) Standards: The Section 508 standards established by the Architectural and Transportation Barriers Compliance Board (Access Board) are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure Electronic and Information Technology (EIT). These standards are found in their entirety at: http://www.section508.gov and http://www.section508.gov/acquisition-regulations. A printed copy of the standards will be supplied upon request. The Contractor shall comply with the technical standards as marked: 1 § 1194.21 Software applications and operating systems 1 § 1194.22 Web-based intranet and internet information and applications 0 § 1194.23 Telecommunications products 0 § 1194.24 Video and multimedia products 0 § 1194.25 Self-contained, closed products 0 § 1194.26 Desktop and portable computers 0 § 1194.31 Functional Performance Criteria 1 § 1194.41 Information, Documentation, and Support Equivalent Facilitation Alternatively, offerors may propose products and services that provide equivalent facilitation, pursuant to Section 508, subpart A, §1194.5. Such offerors will be considered to have provided equivalent facilitation when the proposed deliverables result in substantially equivalent or greater access to and use of information for those with disabilities. Compatibility with Assistive Technology The Section 508 standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device. Section 508 requires that the EIT be compatible with such software and devices so that EIT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software. Acceptance and Acceptance Testing Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the identified Section 508 standards' requirements for accessibility and must include final test results demonstrating Section 508 compliance. Deliverables should meet applicable accessibility requirements and should not adversely affect accessibility features of existing EIT technologies. The Government reserves the right to independently test for 508 Compliance before delivery. The Contractor shall be able to demonstrate 508 Compliance upon delivery. Automated test tools and manual techniques are used in the VA Section 508 compliance assessment. Additional information concerning tools and resources can be found at http://www.section508.va.gov/section508/Resources.asp. Deliverable: A.Final Section 508 Compliance Test Results INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13514, "Federal Leadership in Environmental, Energy, and Economic Performance," dated October 5, 2009; Executive Order 13423, "Strengthening Federal Environmental, Energy, and Transportation Management," dated January 24, 2007; Executive Order 13221, "Energy-Efficient Standby Power Devices," dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR Ž, FEMP designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services. The Contractor shall ensure that information technology products are procured and/or services are performed with products that meet and/or exceed ENERGY STAR, FEMP designated, low standby power, and EPEAT guidelines. The Contractor shall provide/use products that earn the ENERGY STAR label and meet the ENERGY STAR specifications for energy efficiency. Specifically, the Contractor shall: 1.Provide/use ENERGY STAR products, as specified at www.energystar.gov/products (contains complete product specifications and updated lists of qualifying products). 2.Provide/use the purchasing specifications listed for FEMP designated products at www.femp.energy.gov/procurement. The Contractor shall use the low standby power products specified at http://energy.gov/eere/femp/low-standby-power-products. 3.Provide/use EPEAT registered products as specified at www.epeat.net. At a minimum, the Contractor shall acquire EPEAT Ž Bronze registered products. EPEAT registered products are required to meet the technical specifications of ENERGY STAR, but are not automatically on the ENERGY STAR qualified product lists. The Contractor shall ensure that applicable products are on both the EPEAT Registry and ENERGY STAR Qualified Product Lists. N/A 4.The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. The following is a list of information technology products for which ENERGY STAR, FEMP designated, low standby power, and EPEAT registered products are available: 1.Computer Desktops, Laptops, Notebooks, Displays, Monitors, Integrated Desktop Computers, Workstation Desktops, Thin Clients, Disk Drives 2.Imaging Equipment (Printers Copiers, Multi-Function Devices, Scanners, Fax Machines, Digital Duplicators, Mailing Machines) 3.Televisions, Multimedia Projectors This list is continually evolving, and as a result is not all-inclusive. N/A SHIPMENT OF HARDWARE OR EQUIPMENT Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Ship To and Mark For: All software and software licenses will be electronically delivered to: AAClicense@va.gov. Notice of delivery and all software configurations will be coordinated with the following: Primary:Alternate: Name:CHARLIE NORWOOD VA MEDICAL CENTER Name:Mark Fox A Address:1 FREEDOM WAY AUGUSTA, GA 30904Address:1 Freedom Way Voice:706 733 0188 ext. 3350Voice:706 733 0188 ext 7170 Email:Michael. Ackerman@va.govEmail:Mark.Fox@va.gov Special Shipping Instructions Prior to shipping, the Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor cannot make any changes to the delivery schedule at the request of Site POC. Contractors must coordinate deliveries with Site POCs before shipment of Essentris Expansion System to ensure sites have adequate storage space. All shipments, either single or multiple container deliveries, shall bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. "Package 1 of 2"), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # ____________ (e.g., 166-E11234. The IFCAP PO number is located in block #20 of the SF 1449.) Project Description: (e.g., Tier I Lifecycle Refresh) Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3) ? Notes to the Contracting Officer SCHEDULE FOR DELIVERABLES TaskDeliverable ID Deliverable Description 0 AFacility Inventory Report Due 45 days after contract award Electronic submission to: VA PM, COR, CO. Inspection: destination Acceptance: destination 0 BImplementation Plan Due 45 days after contract award Electronic submission to: VA PM, COR, CO. Inspection: destination Acceptance: destination 0 CInventory List Due 45 days after contract award Electronic submission to: VA PM, COR, CO. Inspection: destination Acceptance: destination 0 ATraining Material Due on first day of training Electronic submission to: VA PM, COR, CO. Inspection: destination Acceptance: destination 2.4AFinal Section 508 Compliance Test Results Due 5 days after testing is completed Electronic submission to: VA PM, COR, CO. Inspection: destination Acceptance: destination INFORMATION SECURITY CONSIDERATIONS: The Assessment and Authorization (A&A) requirements do not apply and a Security Accreditation Package is not required. All VA sensitive information shall be protected at all times in accordance with local security field office System Security Plans (SSP's) and Authority to Operate (ATO)'s for all systems/LAN's accessed while performing the tasks detailed in this Product Description. a.A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA handbook 6500.6, Appendix C, paragraph 3.a. b.A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. c.A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d. d.A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. e.A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems.
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Document(s): Attachment; File Name: VA118-16-Q-1594 VA118-16-N-1594.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2957964&FileName=VA118-16-Q-1594-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2957964&FileName=VA118-16-Q-1594-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN04235538-W 20160824/160822235936-08da679bb7cb030ed5542917d8a5240a (fbodaily.com)
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65 -- Sole Source- CliniComp for Essentris expansion - Attachment