Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 26, 2016 FBO #5390
DOCUMENT

C -- Replace AHU and Upgrade Duct System in Primary Care, Bldg. 1 Mountain Home VA Medical Center - Attachment

Notice Date

8/24/2016
 

Notice Type

Attachment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400, Room 402;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24916R0752
 

Response Due

9/23/2016
 

Archive Date

12/31/2016
 

Point of Contact

Stephen A. Clabough
 

E-Mail Address

Contracting Officer
(Stephen.Clabough@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

1.Introduction: This is a Pre-Solicitation Notice for project number 621-17-104 that requires Architect and/or Engineering (A-E) Design Services to "Replace AHU and Upgrade Duct System in Primary Care, Bldg. 160" at the James H. Quillen VA Medical Center located in Mountain Home, Tennessee. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The anticipated A-E Services that is anticipated to be awarded will be procured in accordance with the Brooks Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, and VA Acquisition Regulation 836.6 2.Description: The James H. Quillen VA Medical Center is seeking professional A-E firms to provide all A-E design services necessary to replace an existing air handler and associated ductwork, pneumatically operated VAV boxes, damper actuators, and control valves with new electronically operated (DDC). Additionally, A-E design services are needed to replace defective pressure, temperature, humidity and flow sensors, VFDs, and other miscellaneous steam, hydronics, chill water and air distribution system components. The above referenced air handler serves the primary care areas on half of the second floor in Bldg. 160. Project will reduce energy consumption for Bldg. 160 HVAC systems resulting in 3,000 Btu/Sq. Ft. savings and reduce greenhouse gas emissions by 795 metric tons. Final Construction Drawings for Bid (Sealed by A-E) including cost estimates, specifications, and calculations, shall be completed within 180 calendar days after issuance of the Notice to Proceed. The A-E schedule shall allow for VA review period ending with A-E receipt of VA comments for each submission no later than 15 business days after VA receives the submission. The A-E work shall include but is not limited to: a.Perform a Test and Balance of the chilled water system and air distribution system prior to starting the 35% design submission. b.Review of mechanical, electrical and plumbing systems' existing conditions. c.Complete systems analysis of the existing HVAC System. "A-E shall provide a report of the systems analysis and Text and Balance at the 35% design phase. d.Schematic plans, design development plans, and final construction drawings. e.Specifications, phasing plan and cost estimates. f.Design narrative and engineering calculations. g.Construction period services to include submittal review, site visits and construction inspections. 3.Bid Deduct Alternates of at least 20% of the approved construction budget shall be developed, planned, and estimated as necessary to assure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings and price breakdown shall be provided for in addition to the base offer's construction estimate. 4.Digital copies of the as-builts are limited. The consultant will be expected to fully investigate and confirm the validity of hard copy as-builts and other drawings. This will include independent investigation of the VAMC's flat files by the consultant to determine and procure the information required for the complete design. 5.All offerors are advised that in accordance with VAAR 836.606-73 the total cost of the contract for A-E services must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-2 (c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A-E firm selected to complete the design. 6.Interested firms should submit their current SF-330 to stephen.clabough@va.gov. The SF-330s are due on September 23, 2016 at 2:00 PM (ET). Use the instructions located in section thirteen (13) below for submitting your SF-330. 7.In accordance with FAR 36.209 - Construction Contracts with A-E Firms and 36.606 (c) - Negotiations, all interested contractors are hereby put on notice that no construction contract may be awarded to the firm that ultimately designs this requirement. 8.Security Issues, Late Bids, Unreadable Offers a.Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c) (3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. b.Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. c.To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). d.The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. e.Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status and ownership and control sufficient to establish appropriate status. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz.gov at the time SF330s are submitted, when the proposal is received as a result of the solicitation issued to the most qualified firm, and on the date of contract award will result in the offeror's proposal/SF330 being deemed not acceptable. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 9.The selection of the most qualified contractor will follow the guidance provided in FAR 36.6 - Architect-Engineer Services, except as provided in FAR 36.602-5 - Short Selection Process for Contracts Not to Exceed the Simplified Acquisition threshold. 10.The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The estimated magnitude for construction (not design) of this project is between $500,000.00 and $1,000,000.00. a.Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be certified by VetBiz and registered in the System For Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of an SDVOSB to be VERIFIED by CVE and VISIBLE in VetBiz shall result in elimination from consideration as a proposed contractor. Failure of a SDVOSB from being registered in SAM at the time of contract award shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. b.The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia. c.The project drawings/design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/. 11.The awarded A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A-E firm is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The NAICS code for this project is 541330 with a small business size of $15 million. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF-330 in the "Find a Form" block and click on search. 12.SELECTION CRITERIA: Selection criteria for this acquisition are listed below: a.Professional qualifications necessary for satisfactory performance of required services; b.Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; c.Capacity to accomplish the work in the required time; d.Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; e.Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; f.Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness; g.Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and h.Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 13.THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF-330 A-E Qualification packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor. 14.Electronic Submission Requirements: Unless paper offers are specifically authorized in an individual solicitation, all responses to this request for SF330s must be submitted electronically as described below. Responses submitted in a paper form are unacceptable and will be destroyed. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. Additionally, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. a.Acceptable Electronic Formats (Software) for Submission of SF-330 packages: i.Files readable using the current Adobe Portable Document Format (PDF). See security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files); ii.Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater; iii.Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer; iv.SF-330s shall be provided as a PDF, via email, on standard letter size 8-1/2 by 11 inch paper, limited to a maximum of seventy-five (75), single-sided, single-spaced, and numbered pages. If more than seventy-five (75) single-sided pages are submitted, all pages after seventy-five (75) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger. v.Please note that we can no longer accept.zip files due to increasing security concerns. b.E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. i.Subject Line: Include the solicitation number, name of company, and closing date of solicitation; ii.Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer; and iii.The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. 15.Point of Contact : a.Stephen A. Clabough b.(615) 867-6000 x26963 c.E-mail questions to: Stephen.Clabough@va.gov Funds are not currently available and funds may not become available; therefore, the VA will not be responsible for bid and proposal costs if this request for SF330s or the subsequent solicitation is cancelled because of a lack of funding. VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24916R0752/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-16-R-0752 VA249-16-R-0752.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2965860&FileName=VA249-16-R-0752-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2965860&FileName=VA249-16-R-0752-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James H. Quillen VA Medical Center;809 Lamont Street;Mountain Home, TN 37684

Zip Code: 37684
 

Record

SN04238024-W 20160826/160824234459-8b5d13ea59653d9a85ed6472b0b0b9f8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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