Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 26, 2016 FBO #5390
DOCUMENT

74 -- Lease of copiers to include maintenance and consumable supplies. Performance: base + four - Attachment

Notice Date

8/24/2016
 

Notice Type

Attachment
 

NAICS

333244 — Printing Machinery and Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;Veterans Benefits Administration;Office of Acquisition;1800 G. Street N.W.;Washington DC 20006
 

ZIP Code

20006
 

Solicitation Number

VA101V16Q0408
 

Response Due

9/2/2016
 

Archive Date

10/2/2016
 

Point of Contact

Rebecca S. Quilhot
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

COMBINED SYNOPSIS SOLICITATION i.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm fixed price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. ii.VA101V-16-Q-0408 iii.The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-89. iv.The solicitation is set aside for exclusively for Service-Disabled Veteran- Owned Small Business concerns only in accordance with Public Law (PL) 109-461, Veterans First Programs. The applicable NAICS Code for this solicitation is 333244 and the Small Business Size limitation is 750 employees. To be considered for award, prospective offerors must be a verified SDVOB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) pages at the date and time set for receipt of offers. An Offeror who is not a verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive, and will not be considered for award. v.The contractor shall provide all labor, parts, personnel, equipment, supplies, materials, travel, supervision and other related supplies and services needed in order to integrate new multifunction copiers for the duplication, scanning, faxing and printing of various types of documents for the Department of Veterans Affairs Milwaukee VA Regional Office. See attached SOW below. vi.Description of Requirement: This Statement of Work delineates the various tasks and activities required for installation and integrating of new copiers for the entire VA Regional Office. The contractor shall provide all labor, parts, personnel, equipment, supplies, materials, travel, supervision and other related supplies and services to install copiers as well as provide maintenance and repair services for all of the stations copier's as identified above. vii.Period of Performance: Work shall begin within thirty (30) days ARO. FOB Destination Point: Milwaukee VA Regional Office, 5400 W. National Avenue, Milwaukee, WI 53214. Part 1. General Information 1. Background: The Department of Veterans Affairs, Milwaukee VA Regional Office, has a requirement to obtain contracted services for the leasing, maintenance, and supplies for copiers for the duplication, scanning, faxing and printing of the various documents it uses to perform its mission. The primary role of the machines to be acquired will be for copying with a secondary role of a faxing function. The machines will also be equipped with the ability to serve as a network printer. The Government also requires the equipment to have the capability to scan documents back to the user's desktop and to transmit these documents electronically to other authorized users via the network interface. The Government currently accomplishes these functions through the use of 32 leased copiers. 1.2 SCOPE OF WORK: Introduction The purpose of this requirement is to obtain contracted services for the leasing, maintenance, and supplies for copiers at The VA Regional Office, Milwaukee, Wisconsin. 1.2.1Background The Department of Veterans Affairs, Milwaukee VA Regional Office, has a requirement to acquire multifunction copiers for the duplication, scanning, faxing and printing of the various documents it uses to perform its mission. The primary role of the machines to be acquired will be for copying with a secondary role of a faxing function. The machines will also be equipped with the ability to serve as a network printer. The Government also requires the equipment to have the capability to scan documents back to the user's desktop and to transmit these documents electronically to other authorized users via the network interface. The Government currently accomplishes these functions through the use of 32 leased copiers. 2.Scope The functions to be performed under the terms of this contract are to provide and maintain copiers and copier supplies at the Milwaukee VA Regional Office. The lease of the copiers shall include all supplies including, but not limited to, toner, parts, adaptors, and cartridges, maintenance, and labor at no additional fee. The copiers shall be Energy Star qualified. 3.Tasks 3.1General Requirements 1.The contractor shall provide all labor, supervision, tools, parts, equipment, and transportation necessary to install copiers and maintain them during the lease period at no additional charge to the Government. 2.The contractor will not be responsible for paper. 3.The contractor is to maintain a total of 28 each multifunction copiers at the VA Regional Office location throughout the duration of the lease. The contractor shall replace toner cartridges as needed on a will call basis to replenish stock. Toner cartridges should be biodegradable which can be disposed of in normal office recycling. The total copy/print count will be monitored by meters on each machine by the COTR or their GPOC and the contractor. Upon completion of the lease, any remaining unused toners for copiers not being purchased will be returned to the contractor. 4.The contractor shall provide all necessary training to VA Regional Office personnel on the operation and functions of the copiers at the time of installation and up to two additional training classes if needed, throughout the duration of the lease to be determined by VA Regional Office Milwaukee at no additional charge to the Government, classes will be 15 to 30 minute familiarity sessions. 5.The copiers are to be 508 compliant (Handicap Accessible) and Energy Star rated. 4.Security Requirement: Contractor personnel shall comply with all rules and regulations and follow required Department of Veterans Affairs security procedures. Contractor personnel shall comply with Veteran Affairs Handbook 6500.6. The equipment must meet all security requirements of the Government at time of installation and be able to securely access the Local Area Network (LAN). Equipment must have encryption, secure print, encrypted secure print, and encrypted Pdf. Mode. Contractor personnel shall wear an identification badge that, at minimum, displays the company's name, the employee's photo, and employee's name. Contractor personnel shall comply with all Government rules and regulations while at the facility. At the end of the contract, all hard drives are to be removed and become the property of the Government or will be over-written using approved Government software prior to copiers being removed from the area. 5.Response to Service Calls: During normal Business Hours, Monday through Friday, 8:00 - 5:00 PM (Excluding holidays observed by the Government), Federal holidays are New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The contractor shall respond to verbal and or written requests for service calls within 4 business hours after call is placed. The contractor's response time on service call starts when VA Regional Office authorized personnel places a verbal or written request to the contractor for a service call. Servicing technicians and contractors are required to present proper identification (valid picture identification) and demonstrate the purpose of their visit at sign-in before being allowed access to the VA Regional Office. 6.Backup and Replacement Equipment: The contractor shall have backup and replacement lease equipment available. When leased equipment cannot be repaired within sixteen (16) business hours, the ordering activity may require the contractor to provide backup equipment. The contractor shall deliver equipment within 8 business hours of the ordering activity's notifying the contractor that backup equipment is required. Backup equipment must equal or exceed the performance capabilities of the equipment being replaced at no charge to the Government. 7. Period of Performance: October 1, 2016 through September 30, 2017 with four additional one-year option periods (60 months total). 8. Basis for Selection: The Government will issue one firm fixed-price award the offeror whose quote is determined to meet all requirements of the Statement of Work at the lowest price. Offerors should address the following: "Price: Evaluation of price will be based on the total quoted price for the twelve-month lease plus all option periods. Please provide pricing in the following or similar format: Annual Lease EquipmentMonthly RateAnnual Total Per ItemQuantityAnnual Total per line Ricoh Aficio MP C3501G or Equivalent6 Ricoh Aficio MP 9001 or Equivalent1 Ricoh Aficio MP 2851SP or Equivalent21 Per copy overage charges after - B&W copies 1000/month, Color copies 100/month Note: this line will not be evaluated.Per Copy Charge Total Quote: Quotes should not include more than 3 pages of information. Include pricing, all requested information and basic quote information (e.g., delivery, terms of quote validity, etc.) 9. Basis for Determining Technical qualifications: You must quote the specified brand name item or return a technical certification for any quote based on supplying an "equal" item. If your quote is based on supplying an "equal" item, failure to return a technical certification will result in your quote not being considered for award. 10. Payments: Invoicing will be on a monthly calendar basis. The COTR will turn in meter readings no later than the 10th of each month to contractor for payment invoice processing. 1.3 Applicable Documents: 1.3.1 VA Handbook 6500.6 1.3.2 Service Contract Labor Standards (January 2016): Wage Determination No.: 05-2582, Revision No.: -19, Date Of Revision: 01/05/2016, Hourly Rate / Class of Employee $25.38/ 23710 Office Appliance Repairer, Fringe Benefits: $8.34 per hour. Part 2. Definition and Acronyms: N/A Part 3. Government-Furnished Items and Services Part 4. Contractor-Furnished Items and Services 4.1 The contractor shall furnish all personnel, materials, labor, parts, supplies, travel, supervision and equipment required to perform work under the resulting contract, to include but not limited to, tools and expendable items. 4.2 The contractor shall provide one designated point of contact (POC) to the government's designated representative for coordination of parts delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of the resulting contract. Part 6. Government Point of Contact/Contracting Officer Representative (COR): To be released to the contractor at the time of the award. Part 7. Changes to the Scope of Work (SOW): Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. viii.FAR 52.212-1, Instructions to Offerors - Commercial Items (Oct 2015), applies to this solicitation. The following provisions and clauses are added as addenda: 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015) 52.204-16 Commercial and Government Entity Code Reporting (JULY 2015) 52.204-17 Ownership of Control of Offeror (NOV 2014) 52.209-5 Certification Regarding Responsibility Matters (APR 2010) 52.209-11 Representation by Corporations Regarding an Unpaid Tax Liability or Felony Conviction Under Any Federal Law (DEVIATION) MAR 2012) 52.211-6 Brand Name or Equal (Aug 1999) 52.217-5 Evaluation of Options (JUL 1990) 52.225-25 Prohibition on Contracting Within Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (Oct 2015) 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) ix. Offers will be evaluated as follows: 1.Criteria: The Government will evaluate offers submitted in response to this solicitation on a Lowest Evaluated Price, Technically Acceptable basis. All quotes will be evaluated for Technical Acceptability. The Contractor's offer will be compared to the technical requirements depicted within the attached Statement of work (SOW). If the Offered services do not meet or exceed the specifications and quality per the SOW, the Contractor's overall offer will be found to be Technically Unacceptable. 2.Technical Acceptability: The Government will evaluate quotes submitted in response to the solicitation for the technical capability to meet this requirement. Included with each Contractor's quote, the Offeror is to provide a written statement limited to one page or less as to how the offeror intends to comply with the technical specifications of the statement of work. 3.Basis for Award: The Government shall make award to that quote that is found to be the Lowest Priced, Technically Acceptable based upon the stated strategy above. x.FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Apr 2016) applies to this solicitation. The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. xi.FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) applies to this solicitation. The following provisions and clauses are added as addenda: 5.203-99Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015) 52.204-18Commercial and Government Entity Code Maintenance (JULY 2015) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed Five (5) years and Six (6) months. (End of Clause) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2014) 52.232-18 Availability of Funds 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (MAY 2014) 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.252-6 Authorized Deviations in Clauses (Apr 1984) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.211-70Service Data Manuals (Nov 1984) VAAR 852.211-73Brand Name or Equal (Jan 2008) VAAR 852.219-10VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC2009) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibility (APR 1984) VAAR 852.246-70Guarantee (Jan 2008) VAAR 852.246-71Inspection (Jan 2008) LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes VAAR 852.219-10VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. xii.52.212-5, Terms and Conditions Required to Implement Executive Orders - Commercial Items (Jun 2016), applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation: Paragraph b clauses applicable: (4)52.204-10Reporting Executive compensation and First Tier Subcontract Awards (Oct 2015) (8)52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015). (22)52.219-28Post-Award Small Business Program Representation (Jul 2013) (25) 52.222-3 Convict Labor (June 2003) (27)52.222-21Prohibition of Segregated Facilities (FEB 1999) (28)52.222-26Equal Opportunity (MAR 2007) (30) 52.222-36Equal Opportunity for Workers with Disabilities (JUL 2014) (39)52.223-18Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (43)52.225-13Restrictions on Certain Foreign Purchases (JUN 2008) (49)52.232-33Payment by Electronic Funds Transfer--System for Award Management (Jul 2013) Paragraph c clauses applicable: (1) 52.222-41 Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67) (2) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) (3) 52.222-55 Minimum Wages under Executive Order 13658 (DEC 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class: 23710 - Office Appliance Repairer - WG-9 Monetary Wage-Fringe Benefits: $28.32 xiii.N/A xiv.Offers are due no later than September 2, 2016 by 5:00 PM Central Time. Offers shall be submitted electronically to email address rebecca.quilhot@va.gov. Only written quotes shall be acceptable and must be received and identified by solicitation #VA101V-16-Q-0408. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. Please complete and submit the Certifications listed in the above viii section and please submit a written statement limited to one page or less as to how the offeror intends to comply with the technical specifications of the statement of work. Offerors shall ensure the following information is also on their written quote: Unit Price, Extended price, FOB Point, Prompt Payment Terms, Correct Remittance Address, Cage Code, DUNs Number, Tax Identification Number, Full Name and Telephone Number of vendor's point of contact. All pages of the quote must be emailed before the deadline specified in this solicitation. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. The vendor must be active in the System for Award Management (SAM) to receive an award. xv.For additional information, please contact the Contracting Officer, Rebecca Quilhot at (563)424-5874, or via e-mail to rebecca.quilhot@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WDCVARO372/WDCVARO372/VA101V16Q0408/listing.html)
 

Document(s)

Attachment
 

File Name: VA101V-16-Q-0408 VA101V-16-Q-0408.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2963945&FileName=VA101V-16-Q-0408-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2963945&FileName=VA101V-16-Q-0408-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Veterans Benefits Administration;Milwaukee VA Regional Office;5400 W. National Avenue;Milwaukee WI

Zip Code: 53214
 

Record

SN04239377-W 20160826/160824235703-32ed7f33928342caf3456a5f95c5f40e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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