Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 27, 2016 FBO #5391
DOCUMENT

S -- Request for quote for Live Plant Maintenance services - Attachment

Notice Date

8/25/2016
 

Notice Type

Attachment
 

NAICS

561730 — Landscaping Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24916Q0774
 

Response Due

9/7/2016
 

Archive Date

11/6/2016
 

Point of Contact

Richard Jones
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA249-16-Q-0774 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. SET-ASIDE: This requirement is Total Service-Disabled Veteran-Owned Small Business Set-Aside. The NAICS is 561730 and the small business size standard is $7.5 Million. In accordance with VAAR 852.219-11, any SDVOSB submitting a quote for this action must be verified for ownership and control and is so listed in the vendor information pages database (http://www.vetbiz.gov) - upon submission of quote. Only qualified offerors may submit bids. Introduction: The government anticipates awarding a Firm Fixed Price award, lowest price technically acceptable (LPTA). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements. Description of Services: The Louisville VAMC has a need for a contractor to provide all management, supervision, labor, skiffs, transportation, equipment, supplies, materials, and quality control necessary to provide live plant maintenance for 31 units that contain approximately 67 live plants on a weekly basis. The live plants are utilized within the VA Medical Center to provide environmental, psychological, personal health, and productivity benefits for visitors and staff. See attached Statement of Work (SOW) and Line Item CLIN for complete details. Period/Place of Performance: Louisville VAMC, 800 Zorn Avenue, Louisville KY 40206. Base Year - October 1, 2016 thru September 30, 2017 with (4) one-year option periods to renew through September 30, 2021. The following clauses and provisions apply to this solicitation: 52.209-5, Certification Regarding Responsibility Matters 52.212-1, Instructions to Offerors--Commercial 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items 52.217-8, Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days. 52.217-9, Option to Extend the Term of the Contract a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed September 30, 2021. 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Right 52.203-99 Prohibition of Contracting with Entities That Require Certain Internal Confidentiality Agreements 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3). 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)). 52.222-3, Convict Labor 52. (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) 52. 222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-19, Availability of Funds for the Next Fiscal Year 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management 52.232-39, Unenforceability of Unauthorized Obligations (In the FAR https://www.acquisition.gov/far/html/52_232.html#wp1160005) 52.233-3, Protest after Award (In the FAR https://www.acquisition.gov/far/html/52_233_240.html) 852.203-70, Commercial Advertising 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (http://www.va.gov/oal/library/vaar/vaar852.asp#85221570) 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside 852.215-71, Evaluation Factor Commitments 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractor Responsibilities 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es). 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.html LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes VAAR 852.215-70, Service Disabled Veteran-Owned and Veteran-Owned Small Business Factors, and VAAR 852.217-71, Evaluation Factors. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. Submission of Quote: The Offeror shall submit their quote on company letterhead and shall include unit price, total, unit quantity, terms of any express warranty, unit price, overall total price, applicable shipping charges and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. The offeror shall provide past performance evidence. This assessment is based on the offeror's record of relevant and recent past performance information that pertains to services outlined in the solicitation requirements. The offeror shall provide evidence that all workers (engineers, technicians and helpers) must have certification/documentation as evidence of their degree of training and skills in order to perform the requirements in the solicitation. Certification/documentation must be submitted at the time of offer. All quotes received without this documentation will not be considered. All questions should be emailed Richard.Jones4@va.gov, by Wednesday, August 31, 2016 by 12:00pm CST. The subject line must specify VA249-16-Q-0774 - Live Plants Maintenance. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments. Quotes must be received by September 7 2016, by 3:00pm CST. Email your quote to Richard.Jones4@va.gov. The subject line must specify VA249-16-Q-0774 -Live Plants Maintenance. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Quote should be broken down as follows: Base Year: 1 October 2016 - 30 September 2017 Total: $___________________ Option Year 1: 1 October 2017 - 30 September 2018 Total: $___________________ Option Year 2: 1 October 2018 - 30 September 2019 Total: $___________________ Option Year 3: 1 October 2019 - 30 September 2020 Total: $___________________ Option Year 4: 1 October 2020 - 30 September 2021 Total: $___________________ Total for Base and All Option Years: $_______________________ The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. To keep informed of changes: Check www.fedbizopps.gov frequently. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. STATEMENT OF WORK 1.SCOPE OF WORK: The contractor shall provide all management, supervision, labor, skills, transportation, equipment, supplies, materials, and quality control necessary to provide live plant maintenance for 31 units that contain approximately 67 live plants on a weekly basis for the VA Medical Center Louisville located at 800 Zorn Avenue, Louisville, Kentucky 40206. The live plants are utilized within the VA Medical Center to provide environmental, psychological, personal health, and productivity benefits for visitors and staff. 2.REQUIREMENTS: "The contractor shall provide maintenance for live plants located in the Emergency Room, Main Lobby, West Entrance (OIF/OEF clinical entrance), Pod, Eye, D125 and Audiology Waiting areas. "The contractor shall provide maintenance services that includes but is not limited to watering, pruning &trimming, removal of dead foliage, disease control, cleaning, quality control, fertilizing and replacement as needed. "The contractor shall be responsible for ensuring that all contractor employees providing work on this contract are fully trained and completely competent to perform the required work at all times during the performance of this contract. "The contractor shall ensure that the highest standard of professional capability and workmanship is maintained throughout the life of this contract. "The contractor shall provide any and all replacement plants as needed for the Emergency Room, Main Lobby, West Entrance (OIF/OEF clinical entrance), Pod, Eye, D125 and Audiology Waiting areas. "All Contractor employees shall wear a uniform with the company name and logo and wear a badge in plain view above the waist bearing the company name, logo and employees name. 3.OTHER REQUIREMENTS: "Watering - Many factors influence the amount of water needed by a plant-temperature, light, the size of growing container, etc. The contractor shall project the amount of water each plant will use in a week. "Fertilizing - The contractor shall fertilize plants to keep them green and healthy. Over-fertilizing can be a serious problem and difficult to correct. The contractor shall s conduct soil tests as necessary to determine the nutrient needs of plantings. "Pruning & Trimming - The contractor shall remove the leaves as soon as they turn yellow. The tips of leaves will often turn brown, particularly on older leaves, so the contractor shall also trim the brown tips and provide pruning as required when plants grow too tall or become spindly. "Insect Control - The contractor shall replace any plant that does not remain in a healthy, attractive condition. The contractor shall notify the Contracting Officer Representative (COR) in a prompt manner when the need for a replacement occurs due to a plant's appearance becoming deteriorated. 4.PLACE OF PERFORMANCE: Robley Rex VA Medical Center, 800 Zorn Ave, Louisville, Kentucky 40206 5.PERIOD OF PERFORMANCE: Base Year: 1 October 2016 - 30 September 2017 Option Year 1: 1 October 2017 - 30 September 2018 Option Year 2: 1 October 2018 - 30 September 2019 Option Year 3: 1 October 2019 - 30 September 2020 Option Year 4: 1 October 2020 - 30 September 2021 6.DOCUMENTATION The contractor shall furnish to the Contracting Officer Representative (COR) legible hard copies and electronic copies of service reports indicating details of the work performed upon completion of all work. 7.SECURITY/ IDENTIFICATION The contractor's employees shall check in and out with the VA Police obtain visitor identification each day. Employees must have a valid state or government identification. All contractor/vendor personnel shall display a VAMC Louisville issued identification badge while performing work on any VAMC property. Smoking is not prohibited on property except in designated areas. Possession of weapons is prohibited (in vehicle or on person). Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable in the United States (Federal) District Court. Contractor employees (crew) when on VAMC Louisville grounds; shall not bring visitors into the facility; shall not bring into the facility, any form of weapons or contraband; shall not bring in any alcohol or drugs or be under the influence of alcohol/drugs; shall conduct themselves in a professional and polite manner at all times; shall not cause any disturbances in the facility, are subject to all the rules and regulations of the VAMC Louisville. Contractor personnel shall present a neat appearance and be easily recognized. Contractor shall furnish and require every on-site company employee to wear a company shirt and safety shoes. All company workers while on duty shall be identified by uniform shirt or blouse indicating the company logo. The print should be large enough to be easily read. In addition all company staff assigned to work at the VAMC Louisville. 8. SITE REGULATIONS: All work shall be performed in accordance with VAMC Louisville rules & regulations. 9. CONTRACT TYPE: Firm-Fixed Price - Base plus four year options.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24916Q0774/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-16-Q-0774 VA249-16-Q-0774.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2967946&FileName=VA249-16-Q-0774-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2967946&FileName=VA249-16-Q-0774-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Robley Rex - Louisville VAMC;800 Zorn Ave;Louisville, KY

Zip Code: 40206
 

Record

SN04241032-W 20160827/160825235556-ee971eb44ea6babf9c91f1b8d1bd62b1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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