Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 27, 2016 FBO #5391
DOCUMENT

42 -- CWM Fire Testing & Inspection - Attachment

Notice Date

8/25/2016
 

Notice Type

Attachment
 

NAICS

922160 — Fire Protection
 

Contracting Office

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
 

ZIP Code

02301
 

Solicitation Number

VA24116Q0737
 

Response Due

9/6/2016
 

Archive Date

11/5/2016
 

Point of Contact

Gina Petrino
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Department of Veterans Affairs Veterans Health Administration Sources Sought Notice - Testing and Inspection of the Fire Protection System (FPS) at CWM VAMC This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA's understanding of your company's offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought. This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available products in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking a vendor to provide testing and inspection service of the Fire Protection System (FPS). Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer's review of the market base, for acquisition planning, size determination, and procurement strategy. Definitions: TJC: The Joint Commission GENERAL REQUIREMENTS The contractor must provide the following services: Summary This scope of work (SOW) is for testing and inspection of the Fire Protection System (FPS) installed at the VACWM, Leeds, MA, and Cherry Street, Northampton, MA locations. Testing and inspection shall be performed in accordance with applicable codes referenced in NFPA 101, 2012 Edition. Due to ongoing site construction and system upgrading required for compliance, the VA may add or delete devices in the master list. Contractor is responsible for list as-is at the time of each service and is responsible to contact the VA prior to inspection for updates if needed for planning purposes. Contractor will make every effort to minimize disruption to site operations and is responsible to coordinate with the VA prior to service for updates on potential testing conflicts. A detailed plan (typical start/finish estimate per building, planned time loss of critical equipment such as elevators, X-Ray, and Clinic Areas etc) to efficiently cover the master list inventory shall be submitted the COR at least two weeks prior to service dates. The contractor, with assistance from the COR if necessary coordinates with the outside resources needed, i.e., elevator company, fire department etc. SECTION A: Statement of Work Contractor shall provide all labor, parts, travel, tools and equipment to perform all inspections, testing, repair, replacement, and maintenance as required to maintain adequate systems functions during the contract period specified at the VACWM and Cherry Street locations in accordance with the applicable National Fire Protection Association (NFPA) and The Joint Commission (TJC) requirements and recommendations. Certification: Contractor certification is required for inspecting, maintaining, testing and servicing Fire Alarm Systems, Sprinkler Systems, Suppression Systems, Kitchen Ansul Systems, Post Indicator Valves (PIV), Fire Hydrants, Backflow Preventers and Fire Pumps. Contractor certification is required to perform inspection, testing and recharging for Portable Fire Extinguishers and inspection, maintenance, and installation of Fixed Dry Chemical Extinguishing Systems as required by the Commonwealth of Massachusetts General Law Chapter 148 and 527 CMR 23.00. Contractor will submit proof of certification(s) for each employee performing work on the premises in connection with this contract, prior to starting work. Contractor shall provide personnel trained and familiar with the equipment installed at the facility and manufactured by Honeywell and Notifier. Computerized lists of device types and locations are available upon request, software type to be that which is available to both contractor and VAMC. Contractor shall provide all labor, travel, and materials to repair or replace any equipment covered in this contract, to include but not limited to: Fire Alarm System, Sprinkler System, Fire Extinguisher or Suppression System that is discharged due to use, premature failure, or failure during any inspection or testing procedure. Contractor will respond to trouble shooting calls, during and after normal hours. Response time is expected to be within one (1) hour of notification by phone call, via the contractor's business office, unless emergency criteria have been adopted as a contingency by the agency and the contractor. Work Hours: All routine work shall be performed from 7:00 am to 3:30 pm, Monday thru Friday unless otherwise requested. Contractor shall report to the Engineering Office in Bldg 7 upon arrival and prior to leaving. Work shall be scheduled at least two weeks in advance. 1. Contractor shall test all devices per Fire Alarm System zone. 2. Contractor will test manual pull stations required to meet NFPA Code and TJC requirements, including testing of supervisory circuits. 3. Contractor will test and inspect, Smoke Detectors, Duct Smoke Detectors and restorable type Heat Detectors required to meet NFPA Code and TJC requirements, including testing of supervisory circuits. 4. Contractor shall remove non-restorable type Heat Detectors, circuit test electrically and mechanically and replace with a unit in accordance with NFPA and TJC requirements. 5. Contractor shall test smoke detectors with auxiliary control functions (door closers, elevator shut down, HVAC). Manufacturer recommendations and current NFPA 72 and TJC requirements shall be followed. 6. Contractor shall inspect and test each main facility and Cherry Street Residence City Master Dialer, for operational condition and ring through to the Local Fire Department. Manufacturer recommendations and current NFPA 72 and TJC requirements shall be followed. 7. Contractor shall inspect and test each building Fire Alarm Panel for operational condition. Manufacturer recommendations and current NFPA 72 and TJC requirements shall be followed. 8. Contractor shall inspect and maintain each facilities central station receiver for proper coding, imprinting, time accuracy, and adequate paper installed. Paper shall be checked after each service call. The contractor shall supply the paper to all equipment that requires it. Manufacturer recommendations and current NFPA 72 and TJC requirements shall be followed. 9. Contractor shall test all notification devices annually. Manufacturer recommendations and current NFPA 72 and TJC requirements shall be followed. All notification devices to include horns and strobes are properly labeled for testing purposes and included on master device list. 10. Contractor shall inspect and verify operational condition and proper labeling of all remote annunciators. Manufacturer recommendations and current NFPA 72 and TJC requirements shall be followed. 11. Contractor shall inspect and maintain all batteries and battery charging systems in accordance with current NFPA 72 and TJC. Detailed annual battery maintenance reports shall be submitted to COR. 12. Contractor shall visually inspect and clean Smoke Detectors and Sprinkler Heads of dust and foreign material. 13. Contractor shall inspect and test all Valve Supervisory Devices in accordance with NFPA and TJC requirements. 14. Contractor shall test Sprinkler System water flow devices including testing of supervisory circuits in accordance with NFPA and TJC requirements. 15. Contractor shall flow, test, and document all Main Drains on all risers in accordance with NFPA and TJC requirements. 16. Contractor shall flow, test, and document all Hydrants in accordance with NFPA and TJC requirements. 16. Contractor shall test all Fire Pumps on station under flow and document in accordance with NFPA and TJC requirements. 17. Contractor shall provide all labor, travel, equipment and material to perform annual certification, with documentation, of all Portable Fire Extinguishers to meet current NFPA and TJC requirements. 18. Contractor shall provide all labor, travel, equipment and materials to test and certify, all Fixed Fire Suppression Systems with individual documentation, in accordance with current NFPA and TJC requirements. 19. Contractor shall provide new/replacement hangers for Fire Extinguishers and Fire Extinguisher placards/signage as necessary. 20. Contractor shall provide the VAMC with a computerized list of device types, locations, and testing dates upon request or at a minimum, annually. Software shall be compatible with VAMC existing software. 21. Contractor shall submit test reports. These reports will be sufficiently detailed that one would be able to see exactly what test was performed on what piece of equipment, what the results were, and what standard the test was conducted under. Test reports shall be provided in an EXCEL or similar format that allows sorting of data by various fields. Test results must be uniquely identifiable to item tested. 22. Keys will be issued out for Contractor's use and returned daily. 23. Devices totals may be changed based on construction areas coming into use or adding devices /modules/etc. due to changes in code or room usage. These additions will be provided to contractor NLT 30 days after activation and will be expected to be placed into the list of devices to be tested at the next required interval. Station does not expect over 100 devices / modules in a year. 24. TJC Intervals and Testing Requirements. All testing needs to be in accordance with TJC testing requirements and intervals for the VHA (different from CMS requirements). 25. Report and Timeliness. All annual testing must be completed within a two week consecutive timeframe. VA FMS requires reports to be submitted within 5 business days after completion of those two weeks of testing. All quarterly and semi-annual testing / inspections should be completed in 5 business days and the reports must be submitted within 3 business days after completion. SECTION B: SUPPLIES/SERVICES AND PRICE/COST SUMMARY: CONTRACTOR shall provide all parts, labor, travel and tools necessary to perform all required testing/repair/replacement of the equipment listed below for the VACWM and Cherry Street facility for FY 2016 with options to extend for up to four option years, in strict accordance with the attached terms and specifications. ITEM NO.DESCRIPTION OF DEVICE/SERVICEQUANTITY 1NOTIFIER Monitor Control Panel19 2HONEYWELL Fire-Lite Control Panel1 3Remote Annunciator1 4Battery Testing90 5Duct Detectors49 6Heat Detectors21 7Carbon Monoxide Detectors12 8Smoke Detectors (Photoelectric)376 9Smoke Detectors (Local)44 10Pull Stations256 11Notification Devices (strobes, horns, & combination units)807 12Supervisory - Air Pressure16 13Supervisory - Fire Pump1 14Door Closers62 15Door Restrictors62 16Tamper Switches115 17Flow Switches76 18Hydrant Flow Tests24 19Dry Sprinkler Mechanical Trip Test15 20Fire Pump Flow Test1 21Sprinkler Back Flow Preventors18 22Kitchen Suppression Systems (including fusible links)5 23HAZMAT Storage Suppression Systems (including fusible links)1 24Portable Fire Extinguishers (annual)320 25Hydrostatic tests 1 26Fire Suppression (Wet) System27 27As-required diagnostic service40 hours SECTION C: Emergency Repair Services /Parts a.This contract includes the option to purchase emergency repair services/parts not covered under the final contract. Costs of repair, replacement of parts or materials determined to be defective during testing shall be on an as-needed basis as determined by the servicing technician and the COR. Cost for maintenance of Fixed Extinguisher Systems shall include replacement of fusible links. All deficiencies and defects shall be itemized and reported as cost of repairs. The pricing/quote for the emergency services shall be requested at the time of need, in accordance with the labor rates provided below and all work shall be preapproved by the COR and CO prior to commencement of work. Please note, the amount of emergency repairs is unknown at this time. These services are not guaranteed and will fluctuate based on the need and severity of the situation. a.Based on the cost of the emergency services and prior to commencement of work, all additional work will be authorized via a Government Purchase Card transaction, a dually signed modification or via an additional separate order accompanied by an authorized obligation number. b.Emergency Services 1.Labor Rates: i.Emergency labor hourly rate for normal business hours ? $ ii.Emergency labor hourly rate for after hours and Saturdays ? $ iii.Emergency labor hourly rate for Sundays and Holidays - $ 2.Parts Discount (if applicable): i.$ RESPONSE COMMITMENT I.NOTES: A.All questions, comments or concerns should be directed to Gina.Petrino@va.gov. B.Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice. C.Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit). II.TIMELINE : A.This request will close on stated date within the FBO site. III.Requested information: Interested parties shall provide the following information in addition to your capability response: A.Format: 1.MS Word or pdf format (please ensure email is under 5 mb) 2.Page limit - 2-4 pages (please make the response as brief and concise as possible) 3.Company name and Sources Sought number listed on each page B.Specifics: 1.In your response, please provide the following information based on the requirement. a.Your company's capability of fulfilling this requirement as it is described. b.If you are submitting an equal product, please provide detailed information, specs, brochures, etc., for all of your equal items 2.Please also provide name of company, company address, a contact person's name, telephone number, fax number and email address. 3.DUNS number, and indicate if actively registered on System for award management (SAM) 4.Contractual vehicles the company holds, such as NAC or GSA schedules. 5.Socio-economic Status & NAICS Code: State the size of your company [e.g., 8(a) (including graduation date), HUBZone-certified small business, Service-Disabled Veteran-Owned small business, small business, large business, etc.]. Notes: 1. This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The Department of Veterans Affairs will use the information submitted in response to this notice at its discretion and will not provide comments to any submission; however, The Department of Veterans Affairs reserves the right to contact any respondent to this notice for the sole purpose of enhancing The Department of Veteran Affairs understanding of the notice submission. 2. The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government. The Department of Veteran Affairs Contracting Office POC: Gina Petrino Contract Specialist Email: Gina.Petrino@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24116Q0737/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-16-Q-0737 VA241-16-Q-0737.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2967386&FileName=VA241-16-Q-0737-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2967386&FileName=VA241-16-Q-0737-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Central Western Massachusetts (CWM) VAMC;421 North Main Street;Leeds, MA

Zip Code: 01053
 

Record

SN04241154-W 20160827/160825235658-d2f006ae6f33268824b6712fdb41399d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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