Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 27, 2016 FBO #5391
DOCUMENT

J -- STERIS - Sterilizers - JACC,FL Preventive maintenance and repair services - Attachment

Notice Date

8/25/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Gulf Coast Veterans Health Care System;Network Contracting Office 16;400 Veterans Avenue;Biloxi MS 39531
 

ZIP Code

39531
 

Solicitation Number

VA25616Q1265
 

Response Due

8/20/2016
 

Archive Date

9/19/2016
 

Point of Contact

Rene' Impey
 

Small Business Set-Aside

N/A
 

Description

The Gulf Coast Veterans Healthcare System (GCVHCS), Network Contracting Office (NCO) 16, Biloxi, MS, is issuing a combined synopsis / solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice in conjunction with procedures in FAR Part 13. The GCVHCS intends to negotiate and award a sole source contract to Steris Corporation for preventive maintenance and repair services for Steris sterilizers, located at the Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, FL 32507. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation is being issued. The solicitation number VA256-16-Q-1265 is issued as a Request for Quote (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88 effective May 16, 2016. The NAICS code is 811219 and the Small Business Size Standard is $20.5 million. This requirement is unrestricted and will be firm-fixed-price. The closing date for this notice is September 22, 2016 at 3:00 p.m. EST. The GCVHCS is seeking businesses capable of providing maintenance and repair services, including preventive maintenance services, for the below Steris equipment, for the period of October 1, 2016 through September 30, 2017 with four (4) each 12-month option periods. The contractor shall provide all tools, labor, transportation, supervision, and parts necessary to provide full maintenance and repair services, including preventive maintenance inspections, for sterilizers located at the Pensacola, FL, Joint Ambulatory Care Center (JACC) facility. At a minimum, offerors must have the following completed to be eligible for a government contract award: Registered in the System for Award Management (SAM) database (https://www.sam.gov) Interested offerors are encouraged to please read over the entire solicitation and solicitation documents before referring questions to the Contracting Officer, Rene' Impey. Questions may be forwarded in writing by email to the Contract Specialist, Rene' Impey at rene.impey@va.gov, or by facsimile at 228-523-4324, no later than September 20, 2016 by 3:00 p.m. EST. Please ensure that Solicitation No. VA256-16-Q-1265 is on all correspondence forwarded to Contracting. NO TELEPHONE REQUESTS OR INQUIRIES WILL BE ACCEPTED. An amendment will be prepared in response to all questions submitted. In order to be responsive, the firm must offer a quote on all items and total base year including all option years pricing as provided below. Base Year: 10/01/2016 - 9/30/2017 Option year 1: 10/01/2017 - 9/30/2018 Option year 2: 10/01/2018 - 9/30/2019 Option year 3: 10/01/2019 - 9/30/2020 Option year 4: 10/01/2020 - 9/30/2021 Base Year: 10/01/2016 - 9/30/2017 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 0001Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model V148H sterilizer in accordance with the Statement of Work. (1 EACH)12MO 0002Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model 444 sterilizer in accordance with the Statement of Work. (1 EACH)12MO 0003Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model Packaged System 1E sterilizer in accordance with the Statement of Work. (4 EACH)12MO TOTAL BASE YEAR Option Year One: 10/01/2017 - 9/30/2018 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 1001Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model V148H sterilizer in accordance with the Statement of Work. (1 EACH)12MO 1002Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model 444 sterilizer in accordance with the Statement of Work. (1 EACH)12MO 1003Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model Packaged System 1E sterilizer in accordance with the Statement of Work. (4 EACH)12MO TOTAL OPTION YEAR ONE Option Year Two: 10/01/2018 - 9/30/2019 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 2001Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model V148H sterilizer in accordance with the Statement of Work. (1 EACH)12MO 2002Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model 444 sterilizer in accordance with the Statement of Work. (1 EACH)12MO 2003Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model Packaged System 1E sterilizer in accordance with the Statement of Work. (4 EACH)12MO TOTAL OPTION YEAR TWO Option Year Three: 10/01/2019 - 9/30/2020 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 3001Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model V148H sterilizer in accordance with the Statement of Work. (1 EACH)12MO 3002Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model 444 sterilizer in accordance with the Statement of Work. (1 EACH)12MO 3003Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model Packaged System 1E sterilizer in accordance with the Statement of Work. (4 EACH)12MO TOTAL OPTION YEAR THREE Option Year Four: 10/01/2020 - 9/30/2021 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 4001Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model V148H sterilizer in accordance with the Statement of Work. (1 EACH)12MO 4002Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model 444 sterilizer in accordance with the Statement of Work. (1 EACH)12MO 4003Pensacola, FL (JACC) - Provide preventive maintenance and repairs on one Steris, Model Packaged System 1E sterilizer in accordance with the Statement of Work. (4 EACH)12MO TOTAL OPTION YEAR FOUR SUMMARY OF PROPOSAL: Base Period: __________ 1st Option Period:__________ 2nd Option Period: __________ 3rd Option Period:__________ 4th Option Period: __________ Grand Total Amount: ___________ STATEMENT OF WORK DESCRIPTION/SPECIFICATIONS 1.SCOPE & EQUIPMENT CONTRACTOR SHALL PROVIDE ALL TOOLS, LABOR, TRANSPORTATION, SUPERVISION, AND PARTS NECESSARY TO PROVIDE FULL MAINTENANCE AND REPAIR SERVICES INCLUDING PREVENTIVE MAINTENANCE INSPECTIONS (Includes Telephone & On-Site Service), for listed Steris equipment below, located at the Gulf Coast Veterans Healthcare System; Joint Ambulatory Care Center, 790 Veterans Way, Pensacola, FL 32507. PROPOSALS SHALL BE DONE ON AN ALL OR NONE BASIS. Operator/applications phone support for users required. Equipment to be serviced/repaired/maintained includes: BrandModelSerial #Location SterisV148H0300507012D141-1-JAC Steris44436052070092D140-1-JAC SterisSystem 1E4028712D145-1-JAC SterisSystem 1E4028452D145-1-JAC SterisSystem 1E4028172C186-1-JAC SterisSystem 1E4028732C186-1-JAC 2.DEFINITIONS/ACRONYMS: A.Biomedical Engineering - Supervisor or designee, Bldg. 1 Rm 2B114, phone (228) 523-5720. B.CO - Contracting Officer. Government Agent authorized to affect contract, contract changes, and issue direction. C.COR - Contracting Officer Representative. Individual designated by the Contracting Officer to monitor contract performance, and coordinates performance efforts subject to authority limits designated. A designation letter identifying the COR for this project will be issued and signed by all parties prior to issuance of the NTP, or within ten (10) calendar days of contract award. D.PMI - Preventive Maintenance Inspection. Services that are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with (IAW) its original manufacturers intended design and functional capacity, with minimal incidence of malfunction or inoperative conditions. E.FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services. F.ESR - Vendor Engineering Service Report. The documentation/report of services rendered for each incidence of work performance under the terms and condition of the contract. G.Acceptance Signature - Authorized Department of Veterans Affairs (DVA) employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR. H.Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR. I.NFPA - National Fire Protection Association. J.OEM- Original Equipment Manufacturer. K.ISO- Independent Service Organization. L.PO- Purchase Order. The VA document that obligates funds. Include this number, as well as the contract number, on all correspondence. M.GCVHCS- Gulf Coast Veterans Health Care System 3.CONFORMANCE STANDARDS: Contractor shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, and the original equipment manufacturer's performance standards and specifications. 4.HOURS OF COVERAGE: A.Normal business hours of coverage are Monday through Friday from 8:00 a.m. to 4;30 p.m., excluding Federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR. Contractor's representative shall check in with Biomedical Engineering upon entering the facility, and shall sign in and out of the facility with Biomedical Engineering. Field Service Reports shall be provided to Biomedical Engineering within 48 hours after completion of work. B.Preventive maintenance inspections will be performed semiannually during the months of April and October (adjusted for the basic year, depending on DOA). Coordinate with COR). Inspections will be scheduled two weeks in advance with Biomedical Engineering. C.Work performed outside the normal hours of coverage at the request of COR shall be billed at the prices listed in the schedule. Billing shall include service time plus travel, and exclude parts as they are included in the contract. Work performed outside normal hours of coverage at the request of FSE shall be considered service during normal hours of coverage. D.Federal Holidays observed by the GCVHCS are: New Year's DayLabor Day Martin Luther King DayColumbus Day President's DayVeterans Day Memorial DayThanksgiving Day Independence DayChristmas Day Or any other day specifically declared by the President of the United States to be a national holiday 5.SCHEDULED MAINTENANCE: A.The contractor shall perform PMI service to ensure that equipment listed in the schedule performs IAW the Conformance Standards. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed, and actual values obtained (as applicable) shall be provided to the COTR at the completion of the inspection/service. PMI services shall include, but need not be limited to, the following: 1.Cleaning of equipment. 2.Reviewing operating system software diagnostics to ensure that the equipment is operating according to original manufacturer's specifications. 3.Calibrating and lubricating the equipment. 4.Performing remedial maintenance of non-emergent nature. 5.Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. 6.Measuring, adjusting, and calibrating as necessary for optimal performance. 7.Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying. 8.The contractor prior to issuance of contract shall identify parts or components that are considered consumables. 9.Return equipment to full operating condition IAW the Conformance Standards. 10.Provide documentation of services performed. B. PMI services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PMI schedule shall be arranged and approved in advance with the COR. Any charges for parts, services, manuals, tools, or software required to successfully complete schedule PMI are included within this contract, and its agreed upon price. C. The contractor shall furnish all documentation of all measurements and calibrations to the COR, to ensure that the system is performing in accordance with the Conformance Standards (see Para. 10). 6.UNSCHEDULED MAINTENANCE: A.Contractor shall maintain the equipment in accordance with the Conformance Standards Section. The contractor shall provide repair services, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, etc., and maintaining the equipment including all intervening calls necessary between regular services and calibrations. All required parts should be furnished. B.The CO, COR or designated alternate has the authority to approve/request a service call from the contractor. C.Response Time: Contractor's FSE shall respond to the OVAHC's initial service request call, with a phone call to the COR and/or his/her designee within one (1) hour after receipt of initial telephoned notification 24 hours per day. If the problem cannot be corrected by phone, the FSE shall commence work (on-site physical response) within eight (8) normal duty hours after receipt of initial notification/service request, and shall proceed progressively to restore equipment to full operating performance IAW the conformance standards, within 48 hours of initial service request. 7.PARTS: The contractor has ready access to unique and/or high mortality replacement repair parts. All parts supplied shall be compatible with existing equipment. The contract shall include all repair parts. The contractor shall use only new or rebuilt parts, approved by the OEM, and shall not install used parts; those removed from another system without written COR approval. 8.UPDATES: Contractor shall provide all software and hardware updates upon release at no additional cost to the Government throughout the life of the contract. Software and Hardware updates are limited to those items which are commercially available (i.e. to ISOs) from the OEM and are provided by the OEM to their customers at no cost. Hardware/software update/upgrade installations shall be scheduled and performed at no additional charge to the Government. 9.SERVICE MANUALS: The GCVHCS shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and service manuals, schematics, parts list, etc., which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. 10.DOCUMENTATION/REPORTS: The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices, required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the conformance Standards Section. In addition, each ESR shall at a minimum document the following data legibly and in complete detail: A.Name of Contractor B.Name of FSE who performed services C.Contractor Service ESR Number/Log Number D.Date, Time (starting and ending), Equipment Downtime and Hours on Site for service call. E.GCVHCS PO#(s) covering the call, if outside normal working hours. F.Description of Problem Reported by COR/User. G.Identification of Equipment to be serviced: Equipment Inventory ID#, Manufacturer's Name, Device Name, Model #, Serial #, and any other Manufacturer's identification #s. H.Itemized Description of Service Performed (including costs associated with after normal business working hours service), including: Labor and Travel, Parts (with part #s), Materials and Circuit Location of problem/corrective action. I.Total cost to be billed. J.Signatures: 1.FSE performing services described. 2.DVA Employee who witnessed service described. K.Equipment downtime. NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COR BEFORE SERVICE IS COMPLETED. 11.REPORTING REQUIREMENTS: For all on-site service, the contractor shall be required to report to Biomedical Engineering to log in during normal business hours, Monday through Friday. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(S). The FSE shall be required to log out with Biomedical Engineering and submit the ESR(S) to the COR. All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR shall be sent to the contractor after the work can be reviewed (if requested or noted on the ESR.) 12.PAYMENT: Please send your monthly invoices electronically to the following address: Department of Veterans Affairs VA-FSC P.O. Box 149971 Austin, TX 78714-8972 oFSC e-Invoice Contact Information: 1-877-353-9791 oFSC e-invoice email: vafsccshd@va.gov 1.VA's Electronic Invoice Presentment and Payment System - The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. 2.A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).The X12 EDI Web site (http://www.x12.org). Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: oTungsten e-Invoice Setup Information: 1-877-489-6135 oTungsten e-Invoice email: VA.Registration@Tungsten-Network.com 13.ADDITIONAL CHARGES: There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. 14.REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR, (in writing), of the existence or the development of any defects in or repairs required to the scheduled equipment, which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make the necessary repairs. This contract does not include labor or materials for service lines and fittings, equipment not set forth on this schedule, or operating problems related to environmental conditions, e.g. electrical, steam, water, and/or ventilation that does not comply with equipment specifications. This also applies to improper operation of the equipment by operating personnel. Repairs made by the contractor, which are the result of neglect or improper operation of the equipment by the medical center, will result in issuance of a separate purchase order by the Government. Contractor must obtain a purchase order in this respect prior to effecting such repairs. Contractor must notify the Biomedical Program Manager and/or his representative prior to this type of repair and secure a purchase order before proceeding further. 15.CONDITION OF EQUIPMENT: The contractor accepts responsibility for the equipment listed in an "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract. 16.COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: A.Each respondent must have an established business, with an office and full time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup. B."Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a training program, for the equipment listed in this SOW. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on the equipment listed in this SOW, or comparable to similar equipment. Evidence of said training shall be provided with your proposal (see PROPOSAL PREPARATION ADDENDUM). 17.TEST EQUIPMENT: Prior to commencement of work on this contract, the contract awardee shall provide the GCVHCS with a copy of the current calibration certification of all test equipment that is to be used by the contractor on OVAHC's equipment, not later than ten (10) calendar days after contract award. 18.IDENTIFICATION & PARKING: The contractor's FSE's shall wear visible company identification at all times while on the premises of the OVAHC. It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the OVAHC Police & Security Section.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BiVAMC/VAMCCO80220/VA25616Q1265/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-16-Q-1265 VA256-16-Q-1265_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2967479&FileName=VA256-16-Q-1265-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2967479&FileName=VA256-16-Q-1265-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04241322-W 20160827/160825235833-b3f24f4532f011c7646f969597e52797 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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