MODIFICATION
J -- Prime Vendor Contract for Low Demand Space and C3I Assets Market Research - Request for Information
- Notice Date
- 8/30/2016
- Notice Type
- Modification/Amendment
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, AFLCMC / AFSC / AFNWC - HILL AFB, ., Hill AFB, Utah, 84056, United States
- ZIP Code
- 84056
- Solicitation Number
- FA8250-16-R-0014
- Archive Date
- 10/29/2016
- Point of Contact
- Gregory JaysonSteed, Phone: 8017779245, Heike M. Bell, Phone: 8017755299
- E-Mail Address
-
gregory.steed.1@us.af.mil, heike.bell.1@us.af.mil
(gregory.steed.1@us.af.mil, heike.bell.1@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Prime Vendor Contract for Low Demand Space and C3I Assets Market Research ─ Request For Information (RFI) 25 July 2016 IMPORTANT NOTICE: THIS MARKET RESEARCH/REQUEST FOR INFORMATION (RFI) IS INFORMATIONAL AND FOR PLANNING PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSALS AND NO SOLICITATION WILL BE ISSUED AT THIS TIME. THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS RFI AT ANY TIME. THE GOVERNMENT IS NOT RESPONSIBLE FOR ANY COSTS INCURRED IN ORDER TO PARTICIPATE IN THIS PROCESS. ALL INFORMATION SUBMITTED IS AT THE VENDOR'S EXPENSE. Scope The 415th Space and Command, Control, Communications, and Intelligence (C3I) Supply Chain Management Squadron (415 SCMS) is developing a strategic sourcing initiative to improve the efficiency and timelines by which we provide serviceable components to our customers. The 415 SCMS team is asking for feedback from industry representatives regarding the establishment of a prime vendor contract. Under this contract, the prime vendor would receive a requirement for a space and C3I component via a delivery order against the basic contract and would be responsible for locating a government approved source of repair or supply and delivering the component in serviceable condition to an Air Force or Defense Logistics Agency (DLA) facility/warehouse. Background The 415 SCMS provides sustainment support for 26 weapon systems, 15 ground based space systems and 11 C3I systems. This encompasses over 10,000 National Stock Numbers (NSNs) with a total inventory of approximately 95,000 assets. The 15 space systems are comprised of ground bases and mobile systems that range from high altitude/space tracking radars, infrared launch tracking, and satellite communications to low altitude tracking/identification manned and unmanned radar systems. The 11 C3I systems are comprised of mobile tracking/identification tracking radar systems and mobile threat emitting radar systems utilized for Air Force fighter pilot training. The technology for these systems spans over a 70 year period of time (1940s - 2014) utilizing analog, digital, solid state, microcircuit, traveling wave tubes, etc. concepts. The technical data to support each of the systems is limited based on data provided at the time of system development and acquisition. The majority of the components managed by the 415 SCMS are considered low demand (less than 6 demands per year) and low density (minimal spares). Attachment 1 provides a list of most of the Federal Stock Classes (FSCs) for the NSNs managed by the 415 SCMS. Developing Strategy This strategy will cover approximately 6,800 NSNs with recurring and non-recurring demands. These NSNs are comprised of circuit cards, traveling wave tubes, amplifiers, power supplies, etc. Preliminary research indicates the following: •- Approximately 150 NSNs have had at least one demand (failure at customer site) in each year out of the last five years (recurring). •- Approximately 650 NSNs have had at least a demand in the last five years but not a demand in each year out of the last five years (non-recurring). •- Approximately 6,000 NSNs have not had any demands in the last five years (non-recurring) but could have future demands if failures occur at customer sites. Historically, the requirements for these 6,800 NSNs have been mainly supported via purchase orders ("M" and "P" type contracts). On average, the 415 SCMS has awarded 120 purchase orders annually. The total estimated spend for this strategy is between $10M to $15M per year. No determinations have been made as to the scope of this strategic sourcing initiative, however, there are two primary options under consideration at this time. For both options, the prime vendor would be required to use approved government sources. Below are the details of the two options. •- Option One : Establish a contract for repair requirements that only allows for contractor repair. Under this contract, the prime vendor would receive a repair requirement for a space and C3I component via a delivery order against the basic contract and would be responsible for locating a government approved source of repair and delivering the component in serviceable condition to an Air Force or DLA facility/warehouse. This option may also include new buy requirements (additional spare assets needed by the Air Force due to condemnations or increased usage) as part of the basic contract or as a separate basic contract. •- Option Two : Similar to option one, however this option would allow the prime vendor (per the terms and conditions of the contract) to provide a newly procured asset (to include re-manufactured assets) in lieu of a repaired asset when the repairable asset cannot be repaired or is uneconomical to repair. This type of contract is considered an outcome-based contract as the contract focus is on the prime vendor's ability to meet the expected outcome of delivering a serviceable asset and not just delivering a repaired serviceable asset. In addition to contract scope, no determinations have been made as to whether the strategy will be a single or multiple award, small business set-aside, requirements or indefinite delivery/indefinite quantity, contract length, incentive structure, etc. The 415 SCMS team is requesting feedback from industry to the following topics and questions for assistance in developing a sound strategy. Questions Business Information •1. Please provide the following information for your organization: •- Company Name •- Address •- Cage Code •- Point(s) of Contact •- Phone Number •- E-Mail Address •- North American Industry Classification System (NAICS) •2. Does your company have experience as a prime vendor on a government contract? If yes, please provide a basic description (it is not necessary to provide copies of actual contracts). •3. Does your company have experience as a sub-vendor to a prime vendor on a government contract? If yes, please provide a basic description. •4. For this strategic sourcing initiative, would your company potentially be: (1) solely a prime vendor, (2) a prime vendor with repair capability, (3) solely a repair sub-vendor, or (4) either a prime vendor or a sub-vendor? Strategy •5. A goal of this strategy is to increase the industrial base for the repair of space and C3I components. The prime vendor would be expected to identify new sources and then work to have those sources approved by the government. If your company is a potential prime vendor, do you believe a prime vendor can successfully grow the repair industrial base for our components? Please elaborate. •6. If your company is a potential sub-vendor, would your company have more, less, or the same willingness to repair space and C3I components if working with a prime vendor as opposed to directly with the Air Force? Please elaborate. •7. If your company is a potential prime vendor, then given the two contract scope options under consideration, (1) solely a repair contract or (2) an outcome based contract, please identify your preferred option. •8. For your preferred option please answer the following questions: •a. Why do you prefer this option over the other option? •b. What benefits do you anticipate this type of prime vendor contract could bring to the Air Force? •c. What challenges do you anticipate as this type of prime vendor contract is established and then sustained during post-award? •d. In determining the contract scope, are there any important considerations that should be taken into account by the Air Force? •e. Should new buy requirements be included as part of this strategy? Why or why not? •9. Obsolescence and diminishing manufacturing sources are significant issues for space and C3I components. If possible, please provide a basic description of any processes/tools/resources (e.g., stressed part detection) that your company can utilize to help mitigate these issues. Also, please provide any additional information on this topic if you have insight as to how the Air Force could best develop a strategic contract that provides the prime vendor with the maximum ability to mitigate these issues. Pricing There are several different pricing approaches that can be used on a prime vendor contract. For this strategy, multiple approaches will most likely be utilized for the different NSNs depending upon demand recurrence, availability of technical data, the existence of quality repair sources with past experience, etc. Pricing approaches under consideration include: (1) Firm-Fixed Price (FFP), (2) fixed price incentive, (3) a Not-To-Exceed (NTE) cost plus, and (4) a "two-step" or "multi-step" with a NTE cost plus for the test, teardown, and evaluation and then either a FFP or a NTE cost plus for the actual repair. The following questions are for companies that view themselves as potential prime vendors or sub-vendors. •10. For NSNs that have recurring demands, what are your preferred pricing approaches and under what circumstances (e.g., sufficient technical data is available)? Please provide as much detail as possible. •11. For NSNs that have non-recurring demands what are your preferred pricing approaches and under what circumstances? Please provide as much detail as possible. •12. In determining the pricing approach, are there any important considerations that should be taken into account by the Air Force? Lead Times Long repair lead times and significant variability in repair lead times has been an issue for space and C3I components. The issue has typically been more prominent for non-recurring demand NSNs. •13. For recurring demand NSNs and non-recurring demand NSNs how should contractual repair lead times be established and what factors should be taken in to consideration? •14. The ability of the prime vendor to expedite the delivery of components that are urgently needed by the Air Force is a goal of this strategic sourcing initiative. What contract incentives could be utilized to incentivize early delivery by the prime vendor when it is needed by the Air Force? Are there any important considerations that should be taken into account by the Air Force? Instructions The government is accepting responses to this RFI via email, telecom or personal visit. The direct points of contact are: Jeffrey Valentin Space and C3I Flight Chief Jeffrey.valentin@us.af.mil Phone: (801) 777-5614 Chris Neering Contracting Officer Christopher.neering.1@us.af.mil Phone: (801) 586-1225 •- Email: Please provide written responses to the direct points of contact. •- Telecom: Please contact one of the direct points of contact to schedule a telecom. •- Personal Visit: Please contact one of the direct points of contact to schedule a personal visit. Attachment 1 - FSC Information FSC - NSN Count FSC Description Recurring Demand [1] Non-Recurring Demand [2] Non-Recurring No Demand [3] 5998 Electrical and Electronics Assemblies, Boards 26 227 2012 5840 Radar Equipment, except Airborne 18 32 284 6130 Rectifying Equipment, Electrical 15 41 306 5960 Electron Tubes and Associated Hardware 13 5 23 5895 Miscellaneous Communications Equipment 12 35 490 5985 Antennas, Waveguides, and Related Equipment 10 23 328 5996 Amplifiers 8 20 114 6105 Motors, Electrical 7 3 33 7025 Automatic Data Processing Input/Output and Storage Devices 6 23 100 6625 Electrical and Electronic Propulsion Measuring and Testing 6 6 343 5955 Piezoelectric Crystals 4 2 42 5820 Radio and Television Communication Equipment, except Airbo 3 5 129 3010 Torque Converters and Speed Changers 3 3 19 5975 Electrical Hardware and Supplies 3 1 32 4140 Fans and Air Circulators Nonindustrial 2 2 16 7021 Automatic Data Processing Central Unit (CPU, Computer, Dig 2 1 24 6650 Optical Instruments 2 0 17 4440 Driers, Dehydrators, and Anhydrators 2 0 8 5977 Electrical Contact Brushes and Electrodes 2 0 4 6720 Cameras, Still Picture 2 0 1 6940 Communication Training Devices 1 6 91 6110 Electrical Control Equipment 1 5 42 5950 Coils and Transformers 1 3 19 FSC - NSN Count FSC Description Recurring Demand Non-Recurring Demand Non-Recurring No Demand 5915 Filters and Networks 1 1 65 5999 Miscellaneous Electrical and Electrical Components 1 1 11 6660 Meteorological Instruments and Apparatus 1 0 83 4120 Self-Contained Air-Conditioning Units and Accessories 1 0 7 6020 Fiber Optic Cable Assemblies & Harnesses 1 0 3 5920 Fuses and Lightning Arrestors 1 0 2 5855 Night Vision Equipment 1 0 1 4320 Power and Hand Pumps 1 0 1 6140 Batteries, Secondary 1 0 0 7010 Automatic Data Processing Equipment Configuration 0 4 43 6645 Time Measuring Instruments 0 4 23 7035 Automatic Data Processing Accessorial Equipment 0 4 8 4310 Compressors and Vacuum Pumps 0 3 5 6030 Fiber Optic Devices 0 2 12 5995 Cable, Cord, and Wire Assemblies, Communications Equipment 0 1 38 5835 Sound Recording and Reproducing Equipment 0 1 31 5962 Microelectric Circuit Devices 0 1 28 5815 Teletype and Facsimile Equipment 0 1 27 6150 Miscellaneous Electrical Power and Distribution Equipment 0 1 22 5961 Semiconductor Devices and Associated Hardware 0 1 12 6685 Pressure, Temperature, and Humidity Measuring and Control Instruments 0 1 11 6115 Generators and Generator Sets, Electrical 0 1 8 5980 Optolelectronics Devices 0 1 4 3110 Bearings, Antifriction, Unmounted 0 1 4 6125 Converters, Electrical, Rotating 0 1 3 5963 Electronic Modules 0 1 3 5945 Relays, Contactors, and Solenoids 0 1 3 5865 Electronic Countermeasure Equipment 0 1 1 FSC - NSN Count FSC Description Recurring Demand Non-Recurring Demand Non-Recurring No Demand 7042 Mini and Micro Computer Control Devices 0 1 0 4730 Fittings and Specialties: Hose, Pipe, and Tube 0 1 0 5940 Lugs, Terminals, and Terminal Strips 0 1 0 5411 Rigid Wall Shelters 0 0 139 1830 Space Vehicle Remote Control Systems (atch 2A-2) 0 0 55 6920 Armament Training Devices 0 0 42 4940 Miscellaneous Maintenance and Repair Shop Specialized Equipment 0 0 42 5805 Telephone and Telegraph Equipment 0 0 40 6930 Operational Training Devices 0 0 29 5445 Prefabricated Tower Structures 0 0 25 5836 Video Recording and Reproducing Equipment 0 0 14 5930 Switches 0 0 13 5860 Stimulated Coherent Radiation Devices, Components and Accessories 0 0 11 5910 Capacitors 0 0 11 5905 Resistors 0 0 10 5825 Radio Navigation Equipment, except Airborne 0 0 9 5830 Intercommunications and Public Address Systems, except Air 0 0 9 5990 Synchros and Resolvers 0 0 9 5340 Miscellaneous Hardware 0 0 8 3040 Miscellaneous Power Transmission Equipment 0 0 8 6350 Miscellaneous Alarm and Signal Systems 0 0 6 6910 Training Aids 0 0 5 5935 Connectors, Electrical 0 0 5 7050 Automatic Data Processing Components 0 0 5 4920 Aircraft Maintenance and Repair Shop Specialized Equipment 0 0 4 5220 Inspection Gages and Precision Layout Tools 0 0 4 5410 Prefabricated and Portable Buildings 0 0 4 FSC - NSN Count FSC Description Recurring Demand Non-Recurring Demand Non-Recurring No Demand 2330 Trailers 0 0 4 3940 Blocks, Tackle, Rigging, and Slings 0 0 4 6680 Liquid and Gas Flow, Liquid Level, and Mechanical Motion Measuring Instruments 0 0 4 6695 Combination and Miscellaneous Instruments 0 0 4 3020 Gears, Pulleys, Sprockets, and Transmission Chain 0 0 4 6675 Drafting, Surveying, and Mapping Instruments 0 0 3 1265 Fire Control Transmitting and Receiving Equipment, Except Airborne 0 0 3 3950 Winches, Hoists, Cranes, and Derricks 0 0 3 5120 Hand Tools, Nonedged, Nonpowered 0 0 3 6760 Photographic Equipment and Accessories 0 0 2 3960 Elevators and Escalators 0 0 2 4010 Chain and Wire Rope 0 0 2 6780 Photographic Sets, Kits and Outfits 0 0 2 7110 Office Furniture 0 0 2 3540 Wrapping and Packaging Machinery 0 0 2 6060 Fiber Optic Interconnectors 0 0 2 3920 Materiel Handling Equipment, Non-self-propelled 0 0 2 6135 Batteries, Primary 0 0 2 5810 Communication Security Equipment and Components (note) 0 0 2 5330 Packing and Gasket Materiel 0 0 2 8145 Specialized Shipping and Storage Containers 0 0 2 6630 Chemical Analysis Instruments 0 0 1 6636 Environmental Chambers and Related Equipment 0 0 1 7022 Automatic Data Processing Central Unit (CPU, Computer, Hyb 0 0 1 6710 Cameras, Motion Picture 0 0 1 5450 Miscellaneous Prefabricated Structures 0 0 1 FSC - NSN Count FSC Description Recurring Demand Non-Recurring Demand Non-Recurring No Demand 5110 Hand Tools, Edged, Nonpowered 0 0 1 6080 Fiber Optic Kits and Sets 0 0 1 5130 Hand Tools, Power Driven 0 0 1 6740 Photographic Developing and Finishing Equipment 0 0 1 5826 Radio Navigation Equipment, Airborne 0 0 1 8140 Ammunition Boxes, Packages, and Special Containers 0 0 1 3990 Miscellaneous Materiel Handling Equipment 0 0 1 5180 Sets, Kits and Outfits of Hand Tools 0 0 1 1660 Aircraft Air Conditioning, Heating, and Pressurizing Equip 0 0 1 3130 Bearings, Mounted 0 0 1 5925 Circuit Breakers 0 0 1 4130 Refrigeration and Air-Conditioning Components 0 0 1 4420 Heat Exchangers and Steam Condensers 0 0 1 7030 Automatic Data Processing Software 0 0 1 4330 Centrifugals, Separators, and Pressure and Vacuum Filters 0 0 1 6615 Automatic Pilot Mechanisms and Airborne Gyro Components 0 0 1 4520 Space Heating Equipment and Domestic Water Heaters 0 0 1 6220 Electric Vehicular Lights and Fixtures 0 0 1 8135 Packaging and Packing Bulk Materiel 0 0 1 5965 Headsets, Handsets, Microphones, and Speakers 0 0 1 5310 Nuts and Washers 0 0 1 9905 Signs, Advertising Displays, and Identification Plates 0 0 1 6730 Photographic Projection Equipment 0 0 1 5821 Radio and Television Communication Equipment, Airborne 0 0 1 8130 Reels and Spools 0 0 1 4820 Valves, Nonpowered 0 0 1 FSC - NSN Count FSC Description Recurring Demand Non-Recurring Demand Non-Recurring No Demand 6021 Fiber Optic Switches 0 0 1 3655 Gas Generating and Dispensing Systems, Fixed or Mobile Gas 0 0 1 7045 Automatic Data Processing Supplies and Support Equipment 0 0 1 1260 Fire Control Designating and Indicating Equipment 0 0 1 [1] NSN had at least one demand (failure at customer site) in each year out of the last five years. [2] NSN had at least a demand in the last five years but not a demand in each year out of the last five years. [3] NSNs have not had any demands in the last five years (non-recurring) but could have future demands if failures occur at customer sites
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