Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 01, 2016 FBO #5396
DOCUMENT

J -- Comprehensive Fire Services Fire Alarm, Fire Hydrant, Fire Pump, Sprinkler and Suppression Maintenance - Attachment

Notice Date

8/30/2016
 

Notice Type

Attachment
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 1 (NE);VAMC Manchester;718 Smyth Road, BST Suite 105;Manchester NH 03104
 

ZIP Code

03104
 

Solicitation Number

VA24116Q0749
 

Response Due

9/21/2016
 

Archive Date

12/20/2016
 

Point of Contact

Stephen Clements
 

E-Mail Address

4-4366x5860<br
 

Small Business Set-Aside

Total Small Business
 

Description

?.## STATEMENT OF WORK This service contract specifies that the contractor shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38 and T39. This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006, which has a Simplex 4100U fire alarm control panel and sprinkler system. 1. FIRE ALARM SYSTEM REQUIREMENTS Qualification of Maintenance Personnel: Contractor shall assign factory trained qualified and certified Notifier/ONYX Works fire alarm technicians with (5) years' experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision - Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign qualified and certified technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. Qualification of Vendor: The bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing: -A list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel -Names and addresses of other clients and/or Government agencies -All personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island. -Background Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities. Any contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. Contractor must furnish no less than (3) names of personnel who will perform repair work. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications. The contractor's inspection team shall consist of at least (3) technicians with portable two-way radio communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building. All inspections shall be scheduled in advance for proper notification. FIRE ALARM SYSTEM DESCRIPTION The Providence VA Medical Center campus utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP's) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops. All networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP's). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F). The Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to connect each FACP and audio DVC. The Notifier NCM-F Network Communications Module in each FACP provides the network-base fiber (Style 7) loop connection to all the panels. The Notifier NCA-2 is provided at the Operations Center Room D1090 as the primary network command and control point of operation. The DET-6B telegraph transmitters (electronic masterbox) are provided in the Fire Command Room 136 for transmission of general fire alarm signals to the Providence Fire Department for all campus networked FACP's through a municipal cable that leaves the main building of the VA Medical Center underground and connects to the Providence Fire Department City Loop circuit located via street light pole by the Regent Street entrance to the VA Medical Center. Building 1 audio is provided from (1) DVC-EMF located in the Operations Center Room D1090 and provides digital messages to (38) DAA-5025F audio amplifiers distributed within Building 1. Each DAA provides (4) each (Style Y) speaker circuits. Each identified "smoke zone" is provided with a separate "voice" circuit with its own dedicated amplifier. The Main Lobby entrance and the Ambulatory Care entrance is provided with a Notifier LCD - 160 Remote Annunciator Panel (RAP), driven from the NCA - 2 in the Operations Center Room D1090. A third LCD - 160 is located in the Emergency Room D1176 reception desk area for 24 hour network monitoring. The Operations Center Room D1090 is equipped with the Notifier ONYX First Vision Graphics Annunciator Panel (GAP) connected via Ethernet cables to an ONYX-works embedded workstation PC located at the PBX Operators Command Station in Room D1090. A second First Vision (GAP) is located at the eastside of the main building and is connected to a second workstation (PC) located in the Fire Command Room 136. These components provide graphical displays of the main building floor plans and outlying buildings to graphically display where an alarm condition as been initiated. The Notifier DVC Digital Voice Command is the heart of the integrated full-featured audio command center. The DVC is located in the Operations Center Room D1090 and provides the digital audio processor to generate audio messages and route them to the respective Notifier Digital Audio Amplifiers DAA-5025F (via Style 6/7 multi-mode fiber) and distributed System Sensor Wall Mounted Speakers. DVC's are powered by 24 Vdc from the local FACP power supplies. DAA's are powered from 120 VAC and are equipped with Battery Back-up. Combination speaker-strobes and Strobe-only devices are powered and synchronized from "bell" circuits of the NFS2-640 FACP's in the outlying buildings and from the Notifier FCPS-24S8 power supply panels within building 1. Building 1 NAC circuits are configured in two modes; Mode 1 (Type IV power supplies) provide (4) individual NAC circuits connected directly to FCPS, Mode 2 (Type I power supplies) provide power to a series of Notifier FCM - 1 Control Modules in conjunction with System Sensor Model MDL sync modules. Strobe synchronization in building 1 is provided from (3) individual sync circuits: (1) for the Sub-basement, (1) for 1st and 2nd Floors, and (1) for the 3rd Floor and above floors. All FCPS panels operate from 120 VAC and are equipped with battery back-up. Additional FCPS panels (Type II Power Supplies) are utilized for 24Vdc power to door-holder and other ancillary/ auxiliary functions or 4-wire monitor/control devices such as Beam Detectors and Duct Smoke Detectors. Currently there are (6) FCPS panels installed for such devices throughout the main building. The ONYX Work Stations located in the Operations Center Room D1090 and the Fire Command Room 136 provide graphical maps of the campus and main building floor plans for event reporting and historical data retrieval purposes for all network points on the system. In addition, there are (2) Notifier PRN-6 printers used to provide a written record of all events associated with the network fire alarm system. The 1st printer located in the Operations Center Room D1090 receives data from the NCA-2, the 2nd printer located in the Fire Command Room 136 receives data from the ONYX-works PC, both printers utilize serial communication. A Notifier NFN Gateway is provided in the Audio/NCA panel located in the Operations Center Room D1090 to provide connection (via owner provided connection) to owner's server. The NFN Gateway provides a means to access and view the system from a remote computer or laptop. Modifications to the system will require fire protection engineering redesign and support using licensed professionals. Existing fire alarm system "as built" or "shop drawings" will be verified by A/E against actual system assembly prior to any redesign modification. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current Joint Commission, Healthcare, and the National Fire Protection Code (NFPA) standards. Modifications to the system in which to add, delete, extend, or relocate; addressable field devices and or panels require extensive knowledge and experience with this state-of-the-art system. Use existing wiring conventions for all circuit types and perform additional load calculations for audio amplification circuits to ensure maintaining a consistent operable and reliable system by manufacturer's specifications - no exceptions. 2 Hour Fire Rated Cable/Conduit is required from panel to panel. Wiring inside a smoke zone for another smoke zone must also be in 2 Hour Fire Rated Cable/Conduit. All tamper and flow switch devices must have their own exclusive addressable interface monitor module (Notifier P/N FMM-1 Flash Scan Monitor Module) - no exceptions. There will be no substitutes. In addition to the hardware modifications, extensive programming and reprogramming may be required to update graphic files and audio file messages based on smoke zones and floor plans of addressable field device modifications. Voice activated messages may have to be added, deleted, or modified within an evacuation zone or modify alert messages going out to additional DVC's - DAA's or FACP's around the campus outside of the initiating zone. In this case, the ONYX Workstations (2), ONYX First Vision (2), DVC's (18), NCA-2 (1 each), NFS2-3030 (2), NFS2-640 (16), may require system reprogramming. Service personnel must be authorized and certified by Notifier to add, delete, modify, or repair any fire alarm system component. Panel Types and Locations: NFS2-3030/DVC/DAA's Building 1 - Room 136 (7 of 10 SLC loops installed) Building 1 - Room D1013 Elevator Lobby (3 of 10 SLC loops installed) NFS2-640/DVC/DAA Buildings: 2, 3, 4, 5, 6, 7, 8, 9, 10, 14, 26, and 35 Building 32 - Stand alone panel - not yet on network (fiber connection) Building 35 - DVC-DAA installed but is not equipped with speakers Temporary Building - T18 Trailers: TR9, and TR32 Trailer - TR35 - Currently connected to the network but has no field devices connected to the panel - stand alone system is being utilized Note: The NFS2-640's are equipped with only (1) SLC, a second SLC can be added if required. Standard Cable & Wire Conventions: "Signal Line Circuit (SLC) Cable [ FPLR in conduit ] [ Style 6/7, Class A ] Solid Copper 16AWG - 2/C Twisted/Unshielded - Red Jacket "Speaker Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ] Solid Copper 16AWG - 2/C Twisted/Shielded - Red Jacket/Blue Stripe "Strobe Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ] Solid Copper 14AWG - 2/C Twisted/Unshielded - Red Jacket/Yellow Stripe Notes: "Any of the above circuit types which cross over or between identified smoke zones are wired using UL Listed CIC cable - listed CIC cable provides 2 hour rating when installed in conduit - see original submittals for type provided. "Additional wiring information may be obtained from current project documents: Door Holders - Yellow Blue (THHN/TFFN) Solid Copper 14 AWG Non-resettable power - Black/Red (THHN/TFFN) Solid Copper 14 AWG "Additional wire should match existing and be minimum Solid Copper 18 AWG FPL or as specified by manufacturer's installation guides/documents including; Remote indicator/test switches, Remote Annunciators/microphones, strobe circuit sync lines, RS232/RS485 or other data lines, Fire Fighter Phones/Risers and all other command, control, monitor, ancillary and auxiliary wiring and cables. VERY IMPORTANT - SOFTWARE / APPLICATIONS "Extreme care should be taken regarding software applications data and programmer versions/revisions. System equipment was ordered in 2007 and is currently programmed using Veri-fire 5.3 programmer version software. DVC's and DAA's are version 2.0 application/firmware data. "Upgrading of firmware, hardware or programmer can have a cascade effect on other network panels/components. Replacement components should be brought to exact same version/revision as originally installed - compatibility issues can have a serious effect on system/network operations. "Audio Libraries - Before downloading to DVC's, great care should be taken in ensuring that the audio library (message segments/files) path matches to original programming, failure to do so can result in loss of message sequences. All equipment and individual components of the entire Fire Alarm System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran's Health Administration Life Safety / Fire Protection Safety Code Regulations, and JCAHO. Vendor must have proven access to original equipment, manufacturer's (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by Notifier. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Alarm System components such as: Batteries, cabling, conduit, control panels, detectors, electronic modules, electronic PCB's, enunciators, monitors, sensors, wiring, etc. FIRE ALARM SYSTEM TEST FREQUENCY: All fire alarm system components shall be inspected and tested as per NFPA regulations. In addition to predetermined initiating device test schedules per quarterly inspection the following category of devices shall be scheduled accordingly: DEVICEACTIVITYFREQUENCY Audio Visual Devices Batteries Door Holder/Release Magnetic Locks Power Supplies (FCPS) Pull Stations Smoke Detectors1st Quarter - December REDAnnual Air Handling Units (Shutdown) Dampers (Smoke) Duct Smokes Magnetic Locks Smoke Detectors2nd Quarter - March BLUEAnnual Battery Discharge Testing (FACP) Elevator Recall/Shunt Trip Power Supplies Smoke Detectors (Electrical Rooms)3rd Quarter - June YELLOWAnnual All Audio Messages Batteries (AV/DAA) Fire Fighter Phones Smoke Detectors4th Quarter - September GREENAnnual Master Boxes1st, 2nd, 3rd, & 4th QuartersQuarterly Note: The above category device schedules are subject to change and are only historical guidelines The elevator annual test shall be performed with the assistance of an authorized elevator technician who is responsible for the maintenance and service of the Providence VAMC elevators. The fire alarm contractor shall provide the elevator technicians time and materials costs as part of this contract agreement. Typically this has been a (4) hour test after normal business hours Monday -Friday or scheduled for a predetermined Saturday on the weekend. 2.FIRE HYDRANT DESCRIPTION & TEST FRQUENCY The Providence VAMC has a total of (13) fire hydrants located around the campus that requires annual inspection and test. Should a fire hydrant become defective in some way this would be an added cost to cover the repairs. The (13) locations are identified below: HydrantLocation Number 1Located by B5 on Navy Lane 2Located between Building 2 & 3 on Navy Lane 3Located by B4 on Army Road 4Located in front of Building 1 E Wing (south side) on Armed Forces Boulevard 5Located by Building 9 & Building 10 on Air Force Drive 6Located between Building 7 & 8 on Marine Corps Trail 7Located in front of Building 14 on Marine Corps Trail 8Located behind Building 1 A Wing next to Building 27 Main Fire Pump facility in Lot 14 9Located behind Building 1 Ambulatory Care on Marine Corps Trail & Valet Parking 10Located by T-18 (south side) on Coast Guard Lane by Lot 6 11Located in front of Building 35 & T-18 (north side) on Coast Guard Lane 12Located behind Building 1 B Wing by Emergency Room Ambulance Entrance 13Located behind Building 1 at Regent Avenue Gate Entrance across from Building 12 All fire hydrants and main fire pumps shall be flow tested on a Saturday to minimize disruption to VAMC patients, staff and the potential traffic on roadways. The annual inspection shall be predetermined and scheduled on a Saturday in the month of September on an annual basis. 3. FIRE SUPPRESSION SYSTEM REQUIREMENTS Qualification of Maintenance Personnel: Contractor may assign qualified fire suppression technicians to perform maintenance on this system. They must possess current licenses and knowledge of the existing system to perform preventive maintenance as indicated in this Statement of Work. Qualification of Vendor: The bidder shall have had five (5) years successful experience in maintaining Fire Suppression Systems. This requirement is in addition to the specific requirements for qualification on the Kidde Fenwal and Pyro Chem Fire Suppression Systems at the VA Medical Center. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing: A list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel Names and addresses of other clients and/or Government agencies All personnel must hold a current license to install and work on the Providence VA Medical Center Fire Suppression Systems for the State of Rhode Island. Background Investigations may be required depending on frequency of access to sensitive areas of the VA Medical Center. Any contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Suppression Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. All employees assigned to this work must have at least (4) years' experience performing repair work on the Fire Suppression Systems. Successful bidder shall furnish the names of employees that will be assigned to modify or repair the Fire Suppression Systems at the VA Medical Center. Contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor's proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications. If the contractor is required by contract to disable the Fire Alarm System then the contractor's inspection team shall consist of at least (2) technicians with portable two-way radio communications. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of master boxes being disabled and re-enabled for each building if necessary. All inspections shall be scheduled (48) Hours in advance for proper notification. FIRE SUPPRESSION SYSTEM DESCRIPTION This service contract specifies that the contractor shall provide all Fire Suppression System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and semi-annual preventive maintenance (PM) on the Providence VA Medical Center Fire Suppression Systems located at; 830 Chalkstone Avenue, Providence, RI 02908-4799. This is to include but not limited to (3) Industrial Fire Suppression Systems located in: Building 1 - 4th Floor Dietetics Kitchen - Kidde Fenwal - HDR-25 TAND/DC Building 1 - Basement Canteen Cafeteria - Pyro Chem - PCL-300 Building 8 - Hazardous Waste Shed - Pyro Chem - PCI-70-ABC (Hazardous Waste Shed is located outside in close proximity to Building 8) This is to include all Fire Suppression System: cabling, canisters, conduit, control panels, encapsulated connections, enunciators, fusible links, splices, valves, and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. The actual inspection and test will start at B8 Warehouse Hazardous Waste Shed at 1 PM Monday - Friday then proceed to the Building 1 4th Floor Kitchen and then finally to Building 1 Basement Canteen Cafeteria Kitchen. The afternoon scheduled start time and locations allow for the food service areas to complete normal operations minimizing disruption to patients and staff members. FIRE SUPPRESSION SYSTEM COMPONENTS The Industrial Fire Suppression Systems currently at the VA Medical Center: Building 14th FloorKitchen(4) Hoods Kidde Fenwal Model HDR-25 TandKidde FenwalModel HDR-25-DC S/N 95928FDDry SystemS/N 58367FCDry System Building 1 BasementCanteen(1) Hood Pyro Chem Model PCL-300 S/N 146056Wet System S/N 61189FHWet System Building 8 Hazardous Waste Shed(1) Hood Pyro Chem Model PCI-70-ABCIndustrial Fire Suppression System S/N M4543Wet System S/N 8578ANWet System All equipment and individual components of the entire Fire Suppression System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran's Health Administration Life Safety / Fire Protection Safety Code Regulations, and The Joint Commission. Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by the manufacturer. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Suppression System components such as: Cabling, canisters, conduit, control panels, detectors, electronic modules, electronic PCB's, enunciators, fusible links, monitors, sensors, wiring, etc. If new equipment is installed as a result of a repair, the vendor will provide four (4) hours of mutually scheduled training and provide a complete set of drawings and manuals on the proper and safe operation of the equipment. FIRE SUPPRESSION SYSTEM TEST FREQUENCY: DEVICEACTIVITYFREQUENCY HDR-25-DCTestSemi-Annual PCL - 300TestSemi-Annual PCI - 70 - ABCTestSemi-Annual Note: Historically Inspection & Test Cycles are in the month of June & December annually FIRE SUPPRESSION SYSTEM COMPONENTS Items covered under this contract at no additional charge: Conduit - EMT or Armored cable Type (must be Red in Color) Cylinder - Hydro-static Testing Enclosures Face Plates Fuse Links Heat Detectors Junction Boxes Labeling Nozzles Pull Stations Recharge - Cylinders Remote Enunciator Panels Remote Indicators & Monitors Smoke Detectors & In-Duct Smoke Detectors Surge Suppressors & Lightening Arrestors Switches - Electrical Tamper Switches Terminal Blocks and all terminal connections Underground Splices Visual Alarms Wire & Cables Every component of the Fire Suppression System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. However some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire suppression systems that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA codes. The reports shall be submitted on current forms published by the NFPA or in similar fashion. 4. SPRINKLER SYSTEM DESCRIPTION This service contract specifies that the contractor shall provide all Sprinkler System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and quarterly preventive maintenance (PM) on the Providence VA Medical Center Sprinkler System located at; 830 Chalkstone Ave. Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 14, 32, 35, and 27 (Main Pump Room). This is extended to all permanent or temporary trailers and accessory buildings that may exist over the course of this contract. This is to include all Sprinkler System components but not limited to: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, splices, sprinkler heads, tamper valves, quencher system and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. This full service contract will also include the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm system and sprinkler system. This service contract outlines the inspection and testing of all fixed fire protection equipment in accordance with National Fire Codes, all pertinent Federal Life Safety / Fire Safety Codes and Regulations (NFPA 25, 72, and 101). Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Alarm and Sprinkler System components such as: cabling, compressors, conduit, dry valve systems, encapsulated connections, flow switches, hydrants, inspector test valves, OS&Y valves, pipe, post indicator valves, pumps, quencher system, splices, sprinkler heads, tamper valves, and wiring connections. Vendor will provide four (4) hours of mutually scheduled training on the proper and safe operation of the equipment. SPRINKLER SYSTEM REQUIREMENTS Contractor may assign qualified licensed Electricians, Fire Alarm or Sprinkler Alarm technicians to perform maintenance on this system, provided that they have sufficient knowledge of the existing system to accomplish the required maintenance and conform to requirements indicated below. Any contractor employees assigned to perform modifications or repairs on any component of the Fire Alarm and Sprinkler System must have the appropriate licenses and qualifications and present themselves in a professional manner while on the VA Medical Center property. All employees assigned to this work must have at least two years' experience performing repair work on the Sprinkler System. Successful bidder shall furnish the names of employees that will be assigned to modify, repair, or test the Sprinkler System in any way by providing number of years' experience on the systems or their equivalent and provide names/addresses of the locations where the employee performed the repair work on these systems. Contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor's proposal. All "contractor replacement personnel" assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications. The contractor's inspection team shall consist ofat least (2) technicians with portable two-way radio communications. The inspection team shall be able to conduct all inspections independent of assistance from medical center personnel and shall provide the Providence Fire Department notification of all master boxes being disabled and re-enabled for each building. All inspections shall be scheduled in advance for proper notification. SPRINKLER SYSTEM COMPONENTS The Sprinkler System items covered under this contract include but are not limited to all: Compressors Conduit Couplings Drain Valves Dry Valve Systems Fire Department Connections & Covers Flow Switches Gauges Hardware Inspector Test Valves Main Fire Pump(s) Motors OS&Y Valves Pipe Post Indicator Valves (PIVs) Pipes Seals Sprinkler Heads Tamper Switches Water Flow Detectors Wiring Every component of the Sprinkler System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. The testing frequency and method shall be as required by NFPA 25 and the requirements of Veteran Affairs. The reports shall be submitted on current forms published by the NFPA. SPRINKLER SYSTEM PREVENTIVE MAINTENANCE SCHEDULE 1st QuarterOctober Bld. 1All sprinkler system tamper & flow switches and other components per NFPA Bld. 2All sprinkler system tamper & flow switches and other components per NFPA Bld. 3All sprinkler system tamper & flow switches and other components per NFPA Bld. 4All sprinkler system tamper & flow switches and other components per NFPA Bld. 5All sprinkler system tamper & flow switches and other components per NFPA Bld. 6All sprinkler system tamper & flow switches and other components per NFPA Bld. 7All sprinkler system tamper & flow switches and other components per NFPA Bld. 9Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA Bld. 14All sprinkler system tamper & flow switches and other components per NFPA Bld. 27All sprinkler system tamper & flow switches and other components per NFPA Bld. 35All sprinkler system tamper & flow switches and other components per NFPA Bld. 32 All sprinkler system tamper & flow switches and other components per NFPA PIV's - All PIV's will be tested on a quarterly basis - Open PIV then test outbuilding flow switches Canteen - Gaylord QU-2 Quencher System Campus Fire Hydrant and Fire Pump Annual Flow Testing 2nd QuarterDecember Bld. 1All sprinkler system tamper & flow switches and other components per NFPA Bld. 2All sprinkler system tamper & flow switches and other components per NFPA Bld. 3All sprinkler system tamper & flow switches and other components per NFPA Bld. 4All sprinkler system tamper & flow switches and other components per NFPA Bld. 5All sprinkler system tamper & flow switches and other components per NFPA Bld. 6All sprinkler system tamper & flow switches and other components per NFPA Bld. 7All sprinkler system tamper & flow switches and other components per NFPA Bld. 9Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA Bld. 14All sprinkler system tamper & flow switches and other components per NFPA Bld. 27All sprinkler system tamper & flow switches and other components per NFPA Bld. 32 All sprinkler system tamper & flow switches and other components per NFPA Bld. 35All sprinkler system tamper & flow switches and other components per NFPA PIV's - All PIV's will be tested on a quarterly basis - Open PIV then test outbuilding flow switches Canteen - Gaylord QU-2 Quencher System 3rd QuarterApril Bld. 1All sprinkler system tamper & flow switches and other components per NFPA Bld. 2All sprinkler system tamper & flow switches and other components per NFPA Bld. 3All sprinkler system tamper & flow switches and other components per NFPA Bld. 4All sprinkler system tamper & flow switches and other components per NFPA Bld. 5All sprinkler system tamper & flow switches and other components per NFPA Bld. 6All sprinkler system tamper & flow switches and other components per NFPA Bld. 7All sprinkler system tamper & flow switches and other components per NFPA Bld. 9Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA Bld. 14All sprinkler system tamper & flow switches and other components per NFPA Bld. 27All sprinkler system tamper & flow switches and other components per NFPA Bld. 32 All sprinkler system tamper & flow switches and other components per NFPA Bld. 35All sprinkler system tamper & flow switches and other components per NFPA PIV's - All PIV's will be tested on a quarterly basis - Open PIV then test outbuilding flow switches Canteen - Gaylord QU-2 Quencher System 4th QuarterJuly Bld. 1All sprinkler system tamper & flow switches and other components per NFPA Bld. 2All sprinkler system tamper & flow switches and other components per NFPA Bld. 3All sprinkler system tamper & flow switches and other components per NFPA Bld. 4All sprinkler system tamper & flow switches and other components per NFPA Bld. 5All sprinkler system tamper & flow switches and other components per NFPA Bld. 6All sprinkler system tamper & flow switches and other components per NFPA Bld. 7All sprinkler system tamper & flow switches and other components per NFPA Bld. 9Dry valve sprinkler system, All sprinkler system tamper & flow switches and other components per NFPA Bld. 14All sprinkler system tamper & flow switches and other components per NFPA Bld. 27All sprinkler system tamper & flow switches and other components per NFPA Bld. 32 All sprinkler system tamper & flow switches and other components per NFPA Bld. 35All sprinkler system tamper & flow switches and other components per NFPA PIV's - All PIV's will be tested on a quarterly basis - Open PIV then test outbuilding flow switches Canteen - Gaylord QU-2 Quencher System All buildings are located at 830 Chalkstone Ave, Providence, RI. 02908-4799 DRY SYSTEMS - DRY VALVES, ACCELERATORS, EXHAUSTERS Locations: Building 1 (Loading Dock - Simplex Dry Valve) & Building 9 (Basement) 1) Test alarms and perform a water flow test through the drain connection when facilities and conditions permit as per manufacturer specifications and procedures. 2) Check air pressure, automatic drip connections, latching arrangements, priming water level, and seals when provided. Check the general condition of the dry pipe valves, accelerators or exhausters, and their environment, including dry pipe valve rooms or enclosures. 3) Trip test dry pipe valves, together with accelerators and exhausters, if provided. 4) Place the system and the dry pipe valve to the normal operating condition. 5) Open condensation drains on drum drip connections and "drain" all low points during all quarterly inspections. WET SYSTEMS - ALARM VALVES 1) Test alarms by opening the "Inspector's Test Valves" connected to the Sprinkler System and / or the by-pass test connection, in conjunction with making a water-flow test when facilities and conditions permit. 2) Test all water motor gongs annually 3) Check "Cold Weather Valves" and exposed pipe for normal operation during all quarterly inspections. 4) A (5) year internal inspection of alarm valves will be required under this contract in FY-2016. All labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered under this contract. Next internal inspection will occur in FY-2021. 5) Semi-annual test and inspection of Canteen Gaylord system, including all labor (alarm technician and sprinkler fitter) and materials required to perform this inspection will be covered by under this contract. ANNUAL FIRE PUMP TEST 1)Test the main Fire Pump in Building 27 (Pump House) and the fire pump in the basement mechanical room in Building 1, E-wing in accordance with NFPA 20. 2)Must provide formal documentation of test results to Providence VA Medical Center. ANNUAL FLOW TESTING OF ALL FIRE HYDRANTS 1)Test each fire hydrant for flow rates and record on data sheet. 2)Water flow test shall include recording alarm retard time for each water flow alarm tested. 3)Static pressure has to be taken after residual recordings. 4)Must provide formal documentation of test results to Providence VA Medical Center. SPRINKLER DRAIN TESTS 1) The sprinkler drain (water flow) has to be performed at each sprinkler zone valve, documentation to include static and residual pressure observations. Ensure each inspector test valve has a legible "Inspector Test" sign posted and attached to valve mechanism. FIRE DEPARTMENT CONNECTIONS 1)Inspect all Fire Department connections to the building. Replace caps if needed. CONTROL VALVES - NFPA 26 1)Valve stems should be oiled or greased at least once a year. At this time completely close and reopen the valve to test its operation and distribute the lubricant. REQUIREMENTS FOR ALL LUBRICANTS USED AT THE VAMC 1) An MSDS sheet shall be provided on an annual basis for lubricants used on the entire sprinkler and water supply system. 5. DELIVERY Term of Contract: The term of this contract for Providence VAMC is (1) year from date of issue with (4) option years. Provision of Maintenance Services: All routine preventive maintenance inspections shall be coordinated and scheduled through the VA Medical Center assigned COTR. A minimum of 48 hours will be required to coordinate a scheduled Fire Alarm or Fire Protection System shutdown. This coordinated effort may be cancelled by the VA Medical Center if unexpected circumstances arise that would endanger life/safety measures. All fire alarm & fire protection system(s) testing shall conform to all pertinent codes and regulations of the National Fire Protection Association (NFPA) as was previously stated in the References section of this Statement of Work. In addition, report formats shall conform to NFPA & The Joint Commission guidelines. Hours of Coverage: This Statement of Work - Contract covers services to the VA Medical Center Fire Alarm and Fire Protection Systems as specified: 24 hours per day, 7 days per week, and 365 days per year Response Time: The contractor shall provide phone call-back by a qualified technician within (1) hour of a service request and on-site response by a qualified technician within (2) hours of original request for "Emergency Service" or "Scheduled Service" at a later time specified by the COTR or Safety & Occupational Health Manager. The contractor at all times must provide knowledgeable factory trained technicians that can respond to the Providence VA Medical Center Campus facilities who are familiar with all the fire alarm systems and their respective locations. The technicians must be able to respond without VA staff intervention as to providing access to a specific location. The Fire Command Center in Building 1 Room 136 has a set of fire alarm keys and elevator keys to provide access and operation to multiple systems. Preventive Maintenance: Preventive maintenance shall follow the manufacturer's specifications on all system components to include but not limited to: adjustment, battery replacement, calibration, cleaning, electrical connections, electrical safety testing, lubrication, testing and replacement of faulty system components. If components covered under this contract at "no cost" to the VA Medical Center are discovered as faulty or in need of replacement or repair while PM testing is being performed, the contractor shall provide and repair all components and parts to bring the system back to a normal condition. Smoke detectors will be removed and disassembled for cleaning as is indicated by manufacturer's specifications and NFPA requirements. All batteries shall be identified with labels indicating date of installation. All batteries being replaced shall be removed from the VA Medical Center and disposed of properly for certification purposes. The equipment will be returned to the operating condition specified by the manufacturer. Preventive maintenance (PM) will be mutually scheduled in advance with contractor and COTR. These (PM) inspection and tests will be performed at quarterly intervals. Guaranteed Uptime: A guaranteed uptime if 95% shall be maintained during hours of coverage to date: Uptime % = Productive Time - Downtime x 100 Productive Time Productive time is planned time of use of equipment. Downtime begins at time of first service call until equipment is returned to proper operating conditions. Provide quarterly reports showing the number of hours that the system is shut down. If determined components and services not covered or excluded by contract: No additional work or installation of components will be performed without authorization from the Contracting Officer or Contracting Officer's COTR. This will also include that an approved Scope of Work Proposal and estimated cost Purchase Order be in place prior to any additional work or services with the exception of emergency requests. Emergency requests would be identified as a threat to life safety or the prevention of damage to the VA Medical Center. In any event a written deficiency report or service report for authorization of any work or components outside the scope of this contract must be received prior to performance of work or payment will not be authorized. Components that are not covered by this contract (if specified) will be purchased by the VA Medical Center. The contractor under the terms of this contract shall accomplish the full installation and complete testing of these components. The intent of this full service contract is to provide all necessary components to maintain a complete operational fire alarm and fire protection system(s) to local code requirements according to NFPA code of regulations. Every component of the Fire Alarm & Fire Protection System(s), regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. However, some of these items do not fall under the full service (no charge) contract. See the following list for items that are part of the fire alarm and fire protection system(s) that may require modification, repair, or replacement at the time and materials rate from the contractor. The testing frequency and method used shall be as required by NFPA 72 Chapter 7, Joint Commission, EC Standard 2.7 and as indicated on the last page of this Statement of Work. The reports shall be submitted on current forms published by the NFPA. Items not covered under this contract that will require additional cost on a time and material basis: Connection to Providence Fire Department - Campus Loop 57 and Municipal Loop Connection Fire Dampers (Electrical & Mechanical) PIV - Post Indicator Valves (Tamper switches are covered) Fire Hydrants 6. PROGRESS AND COMPLIANCE Contractor is required to notify the COTR prior to their arrival and departure of the VA Medical Center. This is to include signing in and out upon arrival and departure with FMS personnel during normal working hours 7:00 AM to 5:00 PM. Contractor badges issued by FMS or VA Police shall be worn at all times while on the VA Medical Center property. A contractor shall be issued an Engineering Key to access all fire alarm device locations for uninterruptable service and testing. After hours, contractor will be required to sign in and out with the VAMC Police. Upon completion of any visit, the contractor shall provide a legible written field service report to the COTR indicating the minimum information: Date of service Name of Technician Hours of work completed by indicating start and finish times Location of work performed (Building 1 - 2nd Floor, etc.) Status of Fire Alarm System upon arrival Service performed; (adjusting, cleaning, installing, modifying, replacing, testing, etc.) Status of Fire Alarm System after performing service List Parts installed, removed, or replaced List any and all discrepancies by "highlighting" them on the report In addition, Contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract to the Contracting Officer and COTR. 7.NOTES AND OTHER INFORMATION Fire Alarm, Fire Hydrant, Fire Suppression & Sprinkler System Shutdown Procedure: The contractor shall be solely responsible for coordinating and performing all necessary Fire Alarm System shutdowns and turning the entire system back on to normal operation. This is to be performed independent of assistance from VA Medical Center staff personnel. Notification in writing or verbal to the COTR at a minimum of 48 hours in advance is the minimum requirement for a coordinated Fire Alarm System shutdown. This notification applies to all contractors and VA Medical Center employees as to the feasibility of a system shut-down in coordination with possible ongoing construction activities and other VA Medical Center priorities. The fire protection Sprinkler System should never be down or system drained while any "Hot Work" is being performed or the Fire Alarm System is down for maintenance or service. The contractor is responsible for notifying: COTR (Contracting Officers Technical Representative) Engineering Operators Providence Fire Department VA Police Notification will be done before any Fire Alarm System shutdown and after the entire system has been restored to its normal operation as was intended by design. At no time shall the Fire Alarm Room be unattended while the Fire Alarm System is down and /or the Electronic Master Box is disabled. Fire Alarm system shutdowns for routine maintenance may only be done between 7:00 AM and 5:00 PM which are designated as normal working hours at the Providence VA Medical Center. Contractors shall not be permitted to leave any: Battery, cable, component, control panel, detector, device, enunciator, sensor module, wire, zone, and disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur. In such case the contractor will establish ILSM (Interim Life Safety Measures) and fill out the appropriate ILSM form that must be completely approved by the COTR and Safety & Occupational Health Manager. Any Fire Alarm System shut down that will exceed 4 hours must be authorized by the COTR or Safety & Occupational Health Manager through an ILSM notification process. The Providence VA Medical Center will provide a current points list for establishing all fire alarm device locations and quantities to include programmed sequence of operation upon request. 8.QUARTERLY TEST REPORTS All quarterly test reports shall meet the latest NFPA & The Joint Commission formats and guidelines. The contractor shall maintain and provide electronic test schedules for all components. 9. SYSTEM DATA BACKUP & RECOVERY All Notifier / Simplex FACP's, DAA's, DVC's & ONYX Works shall be maintained by the contractor for data maintenance, storage and recovery. All systems shall be backed up at the end of the quarterly inspection or as needed due to modifications to the existing network-based system. An external hard drive and contractor's laptop shall be used to perform required tasks. The intent is that the contractor is completely responsible to maintain, store and recover any and all data as part of this full-service contract.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/VA24116Q0749/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-16-Q-0749 VA241-16-Q-0749_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2974827&FileName=VA241-16-Q-0749-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2974827&FileName=VA241-16-Q-0749-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Providence VAMC;830 Chalkstone Ave;Providence RI 02908-4734

Zip Code: 02908
 

Record

SN04248166-W 20160901/160831000446-7bd68681d27506298a297a3f7e53a46f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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