Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 02, 2016 FBO #5397
DOCUMENT

S -- Provision and Cleaning Entrance Mats Services - Attachment

Notice Date

8/31/2016
 

Notice Type

Attachment
 

NAICS

812332 — Industrial Launderers
 

Contracting Office

Great Lakes Acquisition Center (GLAC);Department of Veteran Affairs;115 S 84th Street, Suite 101; WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

VA69D16Q1202
 

Response Due

9/19/2016
 

Archive Date

12/27/2016
 

Point of Contact

Kevin Adkins
 

E-Mail Address

4-4544<br
 

Small Business Set-Aside

N/A
 

Description

Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89. The NAICS code is 8123322, with a size standard of $38.5 million. This is being conducted as an Unrestricted Competition. This requirement is being solicited in accordance with FAR Parts 12 and 13. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT: A. GENERAL REQUIREMENTS: The Contractor shall provide all labor, materials, equipment, transportation and supervision necessary to provide initial inventory of mats in the styles, sizes and quantities; and ongoing cleaning, maintenance and replacement services at Veterans Affairs Illiana Health Care System (VAIHCS), Danville, Illinois. B.MAT SIZES, QUANTITIES AND COMPONENT SPECIFICATIONS: 1.Rubber: 100% Nitrile Rubber 2.Floor Side Pattern: Hugger waffle-grid design 3.Certified Safe: Certified High-Traction by the National Floor Safety Institute. Mat design to resist slips, trips-and-falls. 4.Non-Flammable: Product must pass Federal Flammability Standard DOC FF 1-70, per testing by Professional Testing Laboratory Inc. 5.Quantity, size, and type shall be as follows: LocationQuantityMat Size Building 5824x6 23x10 Building 9823x5 64x6 Building 10123x5 34x6 Building 10243x5 74x6 23x10 Building 10333x5 54x6 Building 10413x5 24x6 Building 12534x6 Extra Mats64x6 C.PERFORMANCE REQUIREMENTS: 1.The Contractor shall provide an initial approximate inventory and submit for review the styles, sizes and quantities of mats the quantities and locations with the COR. It is strongly encouraged the Contractor conducts a pre-bid walk-through. 2.The Contractor shall perform initial placement of mats at designated locations throughout the VA medical center. 3.The contractor shall clean, sanitize, maintain, and replace mats once per week unless otherwise noted. 4.Contractor shall remove soiled mats and replace them with clean, sanitized mats. 5.Soiled mats shall be professionally cleaned and returned to inventory stock. 6.When mats are replaced, if the replacement mat is temporarily left in a rolled state will not be left in a manner that will create a hazardous condition such as a slip, trip or fall. 7.VAIHCS reserve the right to add additional mat locations as desired at the price outlined in price sheet. D.BACKGROUND: Veterans Affairs Illiana Health Care System (VAIHCS), Danville, Illinois provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services. VAIHCS provides a full range of specialized medical services. E.PLACES OF PERFORMANCE: 1.VAIHCS 1900 E. Main St. Danville, IL. 61832 F.HOURS OF OPERATION: The contractor shall provide the services identified in this contract between the hours of 8:00 AM and 4:30 PM, once a week per location, except when a Federal holiday falls on said day, in which case service will be provided Tuesday. The holidays observed by the Federal Government are: "New Year's Day; "Martin Luther King's Birthday; "Washington's Birthday "Memorial Day; "Independence Day; "Labor Day; "Columbus Day; "Veterans Day; "Thanksgiving Day; "Christmas Day; and "Any other holiday specifically declared by the President of the United States to be a national holiday. G.PERIOD OF PERFORMANCE: One Base period with the possibility of four one year option periods. Base Period: 1 October 2016 - 30 September 2017 1st Option Period1 October 2017 - 30 September 2018 2nd Option Period1 October 2018 - 30 September 2019 3rd Option Period1 October 2019 - 30 September 2020 4th Option Period 1 October 2020 - 30 September 2021 H.CHECK IN/SECURITY: 1.Check In: a.The Department of Veterans Affairs location is a Government facility requiring proper identification for all personnel entering the grounds/facilities. Contractor shall be required to comply with all security and personnel identification processes at each facility. 2.Contractor Check-In: The contractor's employees shall report to the location's designated VA Contracting Officer's Representative (COR), prior to the performance of each service. 3.Security: a.Contractor shall maintain a current listing of employees performing this contract. The list shall include the employee's name, address, phone number, social security number, level of security and position. The list shall be validated and signed by the company Facility Security Officer and provided to the Contracting Office and COR. An updated listing shall be provided when an employee's status or information changes. The Contractor has 24 hours to inform the Contracting Office and COR that an employee's status has changed unless it is a pick up day. On pick up days the contractor shall immediately inform the Contracting Office by FAX at 217-554-4167 and the COR by email: Freddy.Bullock@va.gov b.Contractor and Staff shall comply with all VA security requirements. c.Contractor personnel shall report to the COR any information or circumstances of which they are aware that may pose a threat to the security of Department of Veterans Affairs personnel, contractor personnel, resources and classified and unclassified information. d.Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or their contractor owned or privately owned vehicle while on the property of the VA. e.If the Contracting Officer (CO) finds it in the best interest of the Government he/she may at any time during the performance of this contract order the Contractor to remove any of his/her personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons or violation of on-site building rules. In the event that it becomes necessary to replace any Contractor personnel for any of the above reasons, the Contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These charges will not be billable to the Government. f.In the event of an accident on the Department of Veterans Affairs property or involving Government personnel or property, the Contractor shall submit a report immediately to the COR in letter form that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences. g.The Contractor shall not hold any discussions or release any information relating to the contract to anyone not having a direct interest in performance of this contract, without written consent of the CO. This restriction applies to all news releases of information to the public, industry or Government agencies. h.The Contractor shall not advertise information about projects preformed for this contact without Government review and approval. Advertisement is considered but not limited to promotional brochures, posters, tradeshow handouts, world-wide-web pages, magazines, newspapers and similar promotions. i.The Contractor will be provided a visitors access badge for building access. I.ADMINISTRATIVE: 1.Federal holidays or weekends: a.Unless directed by the COR, work at the site(s) shall not take place on Federal holidays or weekends. When a holiday falls on Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the U.S. Government agencies. 2.Deliverables: a.A service ticket with an itemized list of all mats removed, replaced, and location shall be completed by the contractor and provided to the COR upon completion of each weekly service at each location. 3.Invoice: a.Payment will be made monthly in arrears upon receipt of a consolidated properly prepared, itemized invoice and submitted to VA Electronic Payment System http://www.fsc.va.gov/einvoice.asp for certification by the COR. Contractor will only invoice for mats that are replaced/sanitized. b.A properly prepared invoice will contain: oInvoice Number and Date oContractor's Name and Address oAccurate Purchase Order Number oItemization of mats serviced oDates service performed oLocations of service performed oTotal amount due c.A consolidated invoice will be prepared for all facilities serviced. Invoices are submitted monthly in arrears. BASIS FOR CONTRACT AWARD: This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.106-2 (b). The Government will select the best overall offer, based upon an integrated assessment of evaluation factors listed in the FAR 52.212-2 Evaluation - Commercial Items (OCT 2014). Contract may be awarded to the offeror who is deemed responsible in accordance with the FAR, whose offer conforms to the solicitation's requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the Statement of work and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government. 1. Offerors are required to complete Blocks 17, and 30(a-c) of the SF1449, the price list and acknowledgement of all solicitation Amendments issued and the information identified in paragraph 4 below. 2. Quotes shall be evaluated for Technical Capability, Past Performance, Price, and SDVOSB/VOSB Status following the evaluation criteria of this solicitation. The quote format, which follows, has been included to assist you in preparing a complete quote. In order to provide full consideration of your qualifications and ability for Contract establishment, you are encouraged to ensure that the information furnished in support of your quote is factual, accurate and complete. You may provide additional information you believe shall enhance your quote; however, overly elaborate presentations are not desired. Failure to provide the information requested may render the offer's quote as unacceptable. The Government reserves the right to verify any information provided. The required information shall be submitted by the Offeror in order to assure complete and proper understanding of the specifications, however, Offeror may include additional information if necessary to more clearly define the Offeror's capability of performing the services or furnishing the products as defined herein. Additional Information: a.Only those terms and conditions identified in the RFQ shall apply. b.Offer's quote shall provide an all-inclusive cost to perform all requirements as outlined herein, as applicable. c.Any changes made to this RFQ by any party are invalid unless agreed to in writing by the Contracting Officer (CO). Any exceptions or clarification the Offeror needs to submit shall be included in the Offeror's quote and clearly identified by the exact section, paragraph, subparagraph and page number of the requirement for which the exception or clarification is being submitted. Failure to properly identify the above may result in less than full consideration for award. d.Any technical information which is considered to be "proprietary" or confidential must be marked as such. e.Offeror confirms that he/she has a regularly established firm in the business called for and who, in the judgment of the Contracting Officer (based upon information provided), is financially responsible. The offeror must show evidence of their firm's reliability, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service. f.Each Offeror submitting a quote shall obtain/possess any certifications, licenses and accreditations to furnish the services required for the VA Illiana Healthcare System. g. All costs associated with obtaining/ possessing such certifications, licenses and accreditations are included in the Contract price. 3. Quote Submission a. Offerors shall submit one (1) electronic copy of the quote. The quote shall be submitted in two sections, the pricing quote and the technical and past performance Quote. 4. Items to be evaluated are: a. Technical Capability- i. Contractor shall demonstrate evidence of experience in the provision of Entrance Mat Services. ii. Contractor shall demonstrate that the service mats provided are 100%Nitrile Rubber, hugger waffle Grid Design. iii. Mats shall be certified high traction by The National Floor Safety Institute. Mat design to resist slips, trips, and falls.. iv. Product must pass Federal Flammability Standard DOC FF 1-70, per testing by Professional Testing Laboratory Inc. v. Offerors shall provide Information on contracts executed within the past three (3)years with Federal, State, or local Government agencies, along with private sector customers which are relevant to the efforts required by this solicitation. b. Past Performance- Past performance evaluations shall be conducted using information provided with the offer, information obtained from references, information obtained information obtained from the Past Performance Information Retrieval System (PPIRS), the Federal Awardee Performance & Integrity Information System (FAPIIS), and information from any other sources deemed appropriate. The Past Performance evaluation shall assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. When evaluating past performance the government may consider the currency and relevancy of the information, the source of the information, the context of the data provided, and the general trends in the contractor's performance. The government may take into account past performance information regarding predecessor companies and key personnel who have relevant experience that shall perform major or critical aspects of the requirement. Offerors shall provide Information on contracts executed within the past three (3) years with Federal, State, or local Government agencies, along with private sector customers which are relevant to the efforts required by this solicitation. Areas of relevance include experience with janitorial services in a healthcare setting. A minimum of three (3) references shall be submitted with your offer however, in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably. c. Price- The Price shall include all labor, materials, project management, supplies and supervision. Price will be evaluated by the Contracting Officer for the base and all option periods to determine reasonableness and may be evaluated to determine whether the price realistically supports the requirements of the solicitation. If more than one offer is received, the prices from the offers will be entered into an abstract or documented in the Contracting Officer's Award Decision. 4. Failure to submit the necessary information may render the offer unacceptable, in which case it will not be considered for award. Proposals will be evaluated in accordance with the criteria set forth above. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, perspective offerors are encouraged to submit initial proposals that represent the best terms and conditions of the offeror. SUBMISSION OF PROPOSALS: The proposal shall be submitted via U.S.P.S regular mail, commercial overnight delivery or hand-delivered. It may also be emailed to Kevin Adkins, Contracting Officer, at kevin.adkins@va.gov.The proposal shall be addressed to the office specified in the solicitation and shall show the time specified for receipt, the solicitation number and name and address of the offeror. Proposals shall be submitted as described below: If submitting via U.S.P.S. regular mail, commercial overnight delivery or hand-delivered, submit the proposal to the following address: Kevin Adkins VA Illiana Healthcare System 1900 East Main Street Building 102 Room 124C Danville, Illinois 61832
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/VA69D16Q1202/listing.html)
 

Document(s)

Attachment
 

File Name: VA69D-16-Q-1202 VA69D-16-Q-1202_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2978044&FileName=VA69D-16-Q-1202-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2978044&FileName=VA69D-16-Q-1202-000.docx

 

File Name: VA69D-16-Q-1202 VA69D-16-Q-1202.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2978045&FileName=VA69D-16-Q-1202-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2978045&FileName=VA69D-16-Q-1202-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Illiana Healthcare System;1900 East Main Street;Danville Illinois

Zip Code: 61832
 

Record

SN04250046-W 20160902/160901000458-883e786387f8cf230d8011401b8a48dd (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |