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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 02, 2016 FBO #5397
DOCUMENT

J -- Fire Damper Inspection IDIQ One-time inspections and IDIQ hourly rate - Attachment

Notice Date

8/31/2016
 

Notice Type

Attachment
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 1 (NE);VAMC Manchester;718 Smyth Road, BST Suite 105;Manchester NH 03104
 

ZIP Code

03104
 

Solicitation Number

VA24116Q0753
 

Response Due

9/21/2016
 

Archive Date

12/20/2016
 

Point of Contact

Stephen Clements
 

E-Mail Address

4-4366x5860<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

STATEMENT OF WORK Fire Damper Inspection and Testing 1.0GENERAL The work to be done includes a one-time complete inspection and testing of all fire dampers and an agreement to provide fire damper maintenance and repair work as requested by the Providence VAMC on an Indefinite Delivery/Indefinite Quantity (IDIQ) basis for one year, with up to an additional 4 Option Years of IDIQ maintenance and repair services. Provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to inspect and test approximately 225 fire dampers located in Building 1, VA Medical Center, 830 Chalkstone Ave., Providence, RI 02908. 2.0 PROJECT SCOPE OF WORK After award, but prior to the start of any field work, the contractor shall contact the VA Project Manager to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits, hot work permits and the contractor's site-specific safety plan. Field work shall not commence until these plans have been submitted, accepted and/or approved as detailed below. 2.1 TASKS "Locate all fire dampers, and once located, operate them, or otherwise identify inoperable dampers. Hospital furnished data will be used as a guide for location. This consists of drawings and a detailed spreadsheet with 225 dampers listed linking each damper to a room number or corridor. A few new dampers are located in newly renovated spaces and will require more research. "Conduct Periodic Test and Maintenance described in NFPA 80 2016 edition section 19.4, 19.5 and 19.6 including but not limited to: oRemove and reset fusible links on dampers to verify that each damper fully closes, and, if necessary, replace any fusible link that is compromised. oLubricate all moving parts on each damper, as necessary. oClear each damper of any debris that would impede the damper's normal operation. oReplace or repair springs and/or access handles for the fire dampers as necessary. "If there is no access to a Damper, then properly sized access doors will be installed to facilitate inspection. Provide a separate per unit cost for installing doors, if necessary. "Each fire damper is identified with an identification tag for identification for location and inventory purposes. Replace any missing tags and ensure new dampers have tags. "Attend a meeting with the Engineering Maintenance staff and provide a final report, including, but not limited to, identifying all special repair requirements. "Work to be performed under this contract is limited only to inspection and testing of the fire dampers, routine maintenance and documenting same including repair recommendations and cost (see below). Work in many areas shall be scheduled at times other than normal working hours to avoid disruption of activities in the area. "Provide separate per unit quotes for repair services to correct problems with any damper that does not operate properly and fails to pass inspection, or to correct any access problems that are caused by lack of access doors, or improperly sized or located access doors. 3.0 SUBMITTALS Prior to commencing any work, the Contractor shall submit to and receive approval for the following: "Certification from the Contractor/Installer that their inspectors have 5 or more years of fire damper inspection experience. Upon completion of construction work and before submitting invoice for final payment, provide the following: "Certification from the Contractor/Installer that the system specified meets all identified code and insurance requirements as required by the Government. "Provide the VA with one (1) set of marked up drawings that indicate the location and identification tag designation of new fire dampers. Electronic copies of the floor plans will be provided to the successful contractor so that the new inventory information can be placed on AUOTCAD drawings. The contractor will provide electronic copies of the drawings to the VA for record purposes. "Based upon the inspection and testing results, modify an existing inventory report using Microsoft EXCEL in accordance with VA requirements. Provide the VA with four hard (paper) copies of the inventory report along with two computer disks that each contains the inventory report spreadsheet file and the drawings discussed above. 4.0CODE REQUIREMENTS All inspection and testing shall be in accordance with NFPA 90A, Standard for the Installation of Air-Conditioning and Ventilating Systems and NFPA 80, 2016 edition, for Fire Doors and Other Opening Protectives, chapter 19, and NFPA 72, National Fire Alarm and Signaling Code, and NFPA 105. 5.0WARRANTIES Workmanship and materials shall be warranted for one-year from the date of final acceptance. 6.0PROPOSED SCHEDULE Work hours for this project are 7:00 AM to 4:30 PM, Monday through Friday, holidays excepted, unless other times are arranged in advance and approved in writing by the Project Manager. Work shall commence upon receipt of a Notice to Proceed from the government and shall be completed within 45 calendar days after receipt of Notice to Proceed. 7.0WORK LOCATION AND RESTRICTIONS The work site location is at the Providence VA Medical Center in Providence, RI. The contract work is intended to be performed at Building 1. When the contractor's work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall perform said work at other than normal hours and as directed by the Project Manager. 9.0PARKING Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed at the Davis Park location off Chalkstone Avenue. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the VA Police. 10.0STORAGE OF EQUIPMENT & MATERIALS The contractor shall arrange with the Project Manager for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time. 11.0DEBRIS REMOVAL The Contractor/Installer shall be required to remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations. 12.0SITE UTILITIES The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the Project Manager prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation. In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the VA Project Manager. All utility shutdowns must be reviewed and approved by the VA. 13.0INFECTION CONTROL All work shall be performed in accordance with the Construction Specifications for Infection Control of the Providence VA Medical Center, which is attached (Attachment B). For purposes of this project, the work shall be considered Class III and shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work shall proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place. 14.0PROJECT SAFETY Contractor shall comply with the Contractor Safety Manual of the Providence VAMC, dated January 2009 (Attachment A). The US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, is incorporated by reference and the contractor shall comply with the requirements of this manual. In the event of a conflict between the requirements of EM 385-1-1 and the Providence VAMC Contractor Safety Manual, the more stringent requirements shall apply. Contractor shall submit a site-specific Safety Plan that provide project-and site-specific activity hazard analyses and accident prevention plans. The Contractor's site-specific Safety plan shall be submitted to the VA for information purposes. The Safety Plan shall conform to the requirements of FAR 52.236-13 and shall include, as a minimum, provisions for the following: "Site access and control to restrict access by unauthorized persons and allow for separation of VA staff, patients and visitors from construction personnel. "Site security to restrict unauthorized entry by contractor personnel into areas of building 1 determined by the VA to be non-accessible; and to address the need for identification badges to be worn by construction personnel; key control; and loading/unloading of materials and wastes. "The contractor's substance abuse policy and training requirements "Contractor's plan for site safety and health inspections "Contractor's plan for safety and health training "Contractor's site-specific fall protection program "Contractor's site-specific electrical safety plan "Contractor's requirements for use of personal protective equipment (PPE). "Contractor's accident reporting and investigation program. The contractor shall submit a written incident report to the VA Project Manager within 24 hours after any accident, injury, occupational illness, or other safety-related incident occurs, regardless of how minor the nature of the incident. "Contractor's emergency action plan and fire prevention and protection plan, to include training of contractor personnel in the provisions of these plans. "Contractor's minimum safely training requirements for its personnel and the personnel of its sub-contractors. "Contractor's requirements for sub-contractor conformance to the site-specific Safety Plan "Identity of the Contractor's designated "Competent Person" as defined by 29 CFR 1926 (OSHA Construction Industry Regulations). The contractor shall provide a Competent Person who shall be on the project site during activities when the expertise of the designated Competent Person is required. "Contractor's protocol for inspections by regulatory agencies. 15.0PENETRATIONS OF FIRE AND SMOKE BARRIERS 1.Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by Facilities Management Service (FMS) of the VAMC Providence. A penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location (Attachment D). After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. All penetrations and miscellaneous openings must be protected according to NFPA 101, Chapter 8. 2. Ensure that all penetrations made in fire resistance assemblies of the existing hospital building, to include smoke barriers, fire separation assemblies, and fire walls, are properly fire stopped within 4 hours after making the penetration. 3.Identify through-penetration fire stop systems with pressure-sensitive, self-adhesive, preprinted vinyl labels. Attach labels permanently to surfaces of penetrated construction on both sides of each fire stop system installation where labels will be visible to anyone seeking to remove penetrating items or fire stop systems. Include the following information on labels: "The words: "Warning -Through Penetration Fire stop System-Do Not Disturb. Notify Building Management of Any Damage." "Contractor's Name, address, and phone number. "Through-Penetration fire stop system designation of applicable testing and inspecting agency. "Date of Installation. "Through-Penetration fire stop system manufacturer's name. "Installer's Name. 4.Upon completion of any penetration fire stopping, a visual inspection for approval must be requested from, and completed by FMS. 16.0INTERIM LIFE SAFETY PROTECTION MEASURES Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan (Attachment E) that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan: "Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor's operations, establish and mark alternate means of egress for all building occupants. "Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily. "Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces. "Ensure that means of egress and existing fire alarm, detection, and suppression systems are not impaired by contractor's operations. "When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project. "Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency. "Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations. "All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight. "Ensure that all penetrations made in fire resistance assemblies of the existing hospital building, to include smoke barriers, fire separation assemblies, and fire walls, are properly fire stopped within 4 hours after making the penetration. 17.0PREVENTION OF FALSE FIRE ALARMS Contractor shall comply with the requirements to prevent false fire alarms as provided in Attachment F. Contractor shall provide a fire watch when impairment of the fire alarm system exceeds 4 hours in a 24 hour period. Sprinkler systems will not be shut down except for portions of the sprinkler system under renovation, modification or construction, or for new connections to the sprinkler system. Sprinkler systems will not be shut down to avoid accidental discharge of the sprinkler system caused by unintentional damage to the sprinkler system from construction activity. Provide metal head guards at each sprinkler head within the limits of work. 18.0MATERIAL & WORKMANSHIP QUALITY All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first class manner according to the best trade practices and to the satisfaction of the Project Manager. 19.0SECURITY All contractor personnel shall obtain a short-term identification badge issued by the Project Manager. Such badge shall be worn by the individual and prominently displayed at all times while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Project Manager a valid (non-expired) photo identification issued by a US federal, state or local government agency. All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/VA24116Q0753/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-16-Q-0753 VA241-16-Q-0753_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2977033&FileName=VA241-16-Q-0753-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2977033&FileName=VA241-16-Q-0753-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Providence VAMC;830 Chalkstone Ave;Providence RI 02908-4734

Zip Code: 02908
 

Record

SN04250755-W 20160902/160901001129-b5074f4086bfa14a5369961b544f6917 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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