MODIFICATION
D -- Postal Parcel Tracking System - Response to Questions
- Notice Date
- 9/2/2016
- Notice Type
- Modification/Amendment
- NAICS
- 333318
— Other Commercial and Service Industry Machinery Manufacturing
- Contracting Office
- US Air Force Europe - 52 CONS
- ZIP Code
- 00000
- Solicitation Number
- F3W3086189A001
- Archive Date
- 9/24/2016
- Point of Contact
- Rachel L. Sullivan, Phone: 11496565619524, Bryan S. Stewart, Phone: 3144529541
- E-Mail Address
-
rachel.sullivan.3@us.af.mil, bryan.stewart.2@us.af.mil
(rachel.sullivan.3@us.af.mil, bryan.stewart.2@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Response to Questions DESCRIPTION: THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicition - F3W3086189A001 - is issued as a Request for Quotation (RFQ). Please submit your quotation NLT 9 September 2016, 1500 Central European Time to rachel.sullivan.3@us.af.mil. If you have any further questions, please contact Mrs. Sullivan via email or phone 011-49-6565-61-9524. ******************************************************************************** Place of Performance: Spangdahlem Air Base, Germany Destination Delivery Address: 52 CS POC: Mr. Andrew Doye Unit 3705 54595 Spangdahlem, Germany ******************************************************************************** LINE ITEM 0001 Postal Parcel Tracking System Equipment FFP One-time purchase of equipment to include: 6 handheld devices, 4 belt printers, 2 docking stations (to hold 4 handheld devices), provided in accordance with the Statement of Work NAICS 541519. Quantity: 1 Unit of Issue: Lot Unit Price:_________ ************ LINE ITEM 0002 Postal Parcel Tracking System Hosting fees FFP Annual hosting fees, including but not limited to software updates, maintenance, repair, parts, labor of all equipment and technical support in accordance with the Statement of Work NAICS 541519. Quantity: 1 Unit of Issue: Years Unit Price:_________ Period of Performance: 30 September 2016 - 29 September 2017 ************ LINE ITEM 1002 Postal Parcel Tracking System Hosting fees FFP Annual hosting fees, including but not limited to software updates, maintenance, repair, parts, labor of all equipment and technical support in accordance with the Statement of Work NAICS 541519. Quantity: 1 Unit of Issue: Years Unit Price:_________ Period of Performance: 30 September 2017 - 29 September 2018 ************ LINE ITEM 2002 Postal Parcel Tracking System Hosting fees FFP Annual hosting fees, including but not limited to software updates, maintenance, repair, parts, labor of all equipment and technical support in accordance with the Statement of Work NAICS 541519. Quantity: 1 Unit of Issue: Years Unit Price:_________ Period of Performance: 30 September 2018 - 29 September 2019 ************ LINE ITEM 3002 Postal Parcel Tracking System Hosting fees FFP Annual hosting fees, including but not limited to software updates, maintenance, repair, parts, labor of all equipment and technical support in accordance with the Statement of Work NAICS 541519. Quantity: 1 Unit of Issue: Years Unit Price:_________ Period of Performance: 30 September 2019 - 29 September 2020 ************ LINE ITEM 4002 Postal Parcel Tracking System Hosting fees FFP Annual hosting fees, including but not limited to software updates, maintenance, repair, parts, labor of all equipment and technical support in accordance with the Statement of Work NAICS 541519. Quantity: 1 Unit of Issue: Years Unit Price:_________ Period of Performance: 30 September 2020 - 29 September 2021 ******************************************************************************** This document incorporates provisions and clauses in effect through the Federal Acquisition Circular 2005-89. ******************************************************************************** The following clauses and provisions apply to this solicitation (available from http://farsite.hill.af.mil ) CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013) 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIRE SUBCONTRACT AWARDS (OCT 2015) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JUL 2103) 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016) 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016) 52.204-18 COMMERCIAL AND GOVERNMENT ENTTY CODE MAINTENANCE (JUL 2016) 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) 52.204-20 PREDECESSOR OF OFFEROR (JUL 2016) 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016) 52.207-1 NOTICE OF STANDARD COMPETITION (MAY 2006) 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS - REPRESENTATION (NOV 2015) 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015) 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015) 51.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (OCT 2015) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS (MAR 2015) 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (MAY 2014) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016) 52.217-5 EVALUATION OF OPTIONS (JUL 1990) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 52.222-29 NOTIFICATION OF VISA DENIAL (APR 2015) 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011) 52.224-1 PRIVACY ACT NOTIFICATION (APR 1984) 52.224-2 PRIVACY ACT (APR 1984) 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008) 52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2008) 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN - REPRESENTATION AND CERTIFICATION (OCT 2015) 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013) 52.233-1 DISPUTES (MAY 2014) 52.233-3 PROTEST AFTER AWARD (AUG 1996) 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) 52.247-34 F.O.B. DESTINATION (NOV 1991) 52.252-1 SOLICITATION PROVISIONS INCORPORATE BY REFERENCE (FEB 1998) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) 52.253-1 COMPUTER GENERATED FORMS (JAN 1991) 252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (NOV 2011) 252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992) 252.204-7004 ALTERNATE A, SYSTEM FOR AWARD MANAGEMENT (FEB 2014) 252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION CONTROLS (DEC 2015) 252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (DEC 2015) 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT (MAY 2016) 252.222-7002 COMPLIANCE WITH LOCAL LABOR LAWS (OVERSEAS) (JUN 1997) 252.225-7041 CORRESPONDENCE IN ENGLISH (JUN 1997) 252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS OUTSIDE THE UNITED STATES (JUN 2015) 252.229-7000 INVOICES EXCLUSIVE OF TAXES OR DUTIES (JUN 1997) 252.229-7001 TAX RELIEF (SEP 2014) - ALTERNATE I (SEP 2014) 252.229-7002 CUSTOMS EXEMPTIONS (GERMANY) (JUN 1997) 252.223-7306 PROHIBITION OF HEXAVALENT CHROMIUM (JUN 2013) 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (JUN 2012) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) 252.232-7008 ASSIGNMENT OF CLAIMS (OVERSEAS) (JUN 1997) 252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006) 252.233-7001 CHOICE OF LAW (OVERSEAS) (JUN 1997) 252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL COMPONENTS (DOD CONTRACTS) (JUN 2013) 252.246-7004 SAFETY OF FACILITIES, INFRASTRUCTURE, AND EQUIPMENT FOR MILITARY OPERATIONS (OCT 2010) 5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (APR 2003) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Aug 2007) 5352.242-9001 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (NOV 2012) CLAUSES INCORPORATED BY FULL TEXT 52.212-2 EVALUATION OF COMMERCIAL OFFERS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Priced Offer Conforming to Standards of SOW Contractor must provide proof that they meet the minimum requirements of the Statement of Work, by explaining within quote how contractor will conform to the Statement of Work. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 5352.201-9101 OMBUDSMAN (APR 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. Douglas Guldan AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025 Alternate: Ms. Heidi Hoehn AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025 Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) ******************************************************************************** S t a t e m e nt of Work ( S OW) Parcel Tracking System Spangdahlem Post Office 1. IN T RODUC T ION: This S t a t e m e nt of Work ( S OW) d ef in e s t h e re qu i re m e nts f or the C ont rac tor to e n g in eer, f u r nish, inst a ll, t e st ( E F I &T) a nd pl a c e into s er vi c e an automated mobile parcel tracking system and associated equipment. 1.2. Contractor will provide a Parcel Tracking Management System (and associated equipment, including but not limited to; hardware and software) on a contractor hosted environment via commercial internet to automate the tracking of 300,000 parcels received annually by the Spangdahlem Air Base Post Office. 1.3. Contractor will provide the following capabilities; 1.3.1. Scanning of incoming parcels (AMPS barcode enabled) 1.3.1.1. System shall auto-generate a report for all parcels delivered for the calendar day in a format that can be uploaded into the Automated military postal system (updates USPS tracking). 1.3.1.2. System shall auto-generate a report of all parcels arrived at facility each calendar day for upload into the Automated military postal system (updates USPS tracking). 1.3.2. Printing labels for each parcel received. Format provided by 52 CS. 1.3.2.1. System shall print parcel delivery slip for any customers that do not have email on file with information request for customer to update their notification email at time of parcel delivery 1.3.2.2. System shall produce a label for any mail identified as accountable that may be placed over PS Form 3849, Delivery Notice/Reminder/Receipt, which contains all required information as shown on form. (This will enable the full use of the system on accountable mail that requires the maintenance of a signature on file.) 1.3.2.3. System shall have the ability to store & record electronic signatures. 1.3.3. Emailing notifications to customers for parcel pickup 1.3.3.1. System shall have capability to provide initial notification on day 1, 2 nd notice on day 6, and Final notice on day 11 for all mail classes except Express. For Express mail, notifications will be made on day 1 (initial), day 4 (2 nd ), and day 7 (Final) 1.3.4. Scanning of parcels delivered to customer (capturing date/time stamp, Clerk ID of person who logged transaction, updated status/ movement of package and recipient signature). 1.3.5. Deleting parcel from system once delivered to customer 1.3.6. System shall support look-up of package status 1.3.7. Tracking Management System that enables data backups, backup planning, and scheduling and disaster recovery. 1.3.7.1. System shall provide auto-generated reports for second/final notice program. 1.3.7.2. System will email designated organizational email box the following reports: (1) Excel spreadsheet each day identifying all new parcels entering second notice with parcel number, shelf location, customer name/box number, and email addresses if on file. (2) Excel spreadsheet each day identifying all new parcels entering final notices with parcel number, shelf location, customer name/box number, and email addresses if on file. (3) Excel spreadsheet each day identifying all parcels not delivered to customers after 15 days of arrival with parcel number, shelf location, customer name/box number, and email addresses if on file. 1.3.7.3. System shall be able to place customer receptacles into Hold, Forward, Closed, and Advanced status with automatic emailing of parcel notifications upon entry into system and upon expiration of status. 1.3.7.4. System shall accept "Trackpad Report" from Postal Automated Management System for import. System will overwrite all updates as report is uploaded to show most current email for each customer. 1.3.7.5. System shall be capable of creating barcoded labels of shelf identification. Additional locations shall be addable anytime necessary for postal operations. 1.3.7.6. System shall print labels in shelf and parcel number order upon docking handheld in a manner that allows personnel to label parcels sequentially. 1.3.7.7. System shall have capability to send Email notifications for any receptacle placed on hold, an initial notification will be sent, then a notification will be sent upon expiration of the hold. The second and final notice protocols will act as if the notice sent upon expiration of the hold is the initial notification. 1.3.7.8. System shall provide single scan delivery capability allowing for multiple scanners to be used to scan barcode as delivered at the customer counter. Preferred option is system collects barcodes on wireless scanner or handheld scanner for single import into Parcel Tracking System. 1.3.7.9. System shall auto-generate barcode for any parcels that do not have a barcode associated with them for Parcel Tracking System tracking. 1.3.7.10. System shall have capability to scan parcels as "refused" or "returned" for parcels that are not delivered to customer. 1.3.7.11. System shall have capability to send Email notifications will consolidate all parcels awaiting delivery for a customer each time a new notification is sent. 1.3.7.12. System shall use most current email address on file when sending out notices (i.e. if a new email address is added between 1 st and second notice, the second notice will use new email addresses.) 1.3.7.13. System shall have capability to have labels printed for any parcel identified in the system as "Advance" or "Hold". Status will print with "Hold" and expiration date on the parcel label. 1.3.7.14. System shall have capability to edit any entry before docking handheld. (i.e. if employee identifies that parcels were mistakenly associated with wrong shelf, entry can be changed prior to docking to prevent erroneous information emails.) 1.3.7.15. System shall allow for records to be edited within any field, to include receptacle. 2. Sp ec i f ic T ask a n d R e q u i r e m e n t s: Contractor will install and configure all provided software, hardware, and peripherals to include training of on-site personnel on use of system. 2.1. Contractor shall install and configure client software on 2 workstations ( 1 for delivery and 1 for parcel searches/printing of consolidated parcel report) as mentioned in the base support requirements. 2.1.2. Contractor shall install and configure mobile handheld devices. Package status configured in handheld device to; Received, Ready for Pickup, Delivered, Forwarded, Held and Returned. 2.1.3. Contractor shall provide end user training on site (Spangdahlem AB) for up to four (4) hours, for a maximum of four (4) postal technicians. The Contractor will furnish all training personnel (if required) in addition to covering ALL travel arrangements (including but not limited to airfare, lodging, and transportation). 2.1.4. Contractor shall provide a 1 year purchase option of equipment and hosting of services with annual hosting of services for 2 to 5 years. 2.1.5. Contractor shall provide help desk support as well as on site next day support. 2.1.6. Operating system software shall be compatible at least up to Windows Vista with SP2, Windows 7, or Windows 10. 2.2. General R e qu i r e m en t s. The C ont rac tor will p r ovide a ll software, peripherals, customization, deployment, training, t ra nspo r t a tion, l a bo r, m a n a g e m e nt, ongoing support, a nd oth e r in c i d e nt a ls n ece s s a r y to m ee t the re qui re m e nts a s st a t e d in this S OW. All m a t er i a ls p r ovid e d sh a ll be n e w a nd not ref u r bish e d. 2.3. Base Su p p o r t R e qu i r e me n t s. The C ont r a c tor will id e nti f y in th e ir p r o p os a l a n y b a se suppo r t r e qui r e m e nts (f or e x a mpl e, l a y d own a nd sto r a g e a r ea s) n ece ss a r y to c ompl e te th i s p r oj ec t. 2.3.1. The 52 Communications Squadron will provide 2 workstations for the contractor to configure. 2.3.2. The 52 Communications Squadron will provide 2 Ethernet ports, 1 each for the handheld docking stations. 2.3.3. Contractor shall provide no less than 1 license/workstation for each acceptance window, 1 license/workstation for each delivery window, and 1 license/workstation for back office administration. 3. Us e r S e l e c t ion C r i t e r ia: The Gov er n m e nt s ee ks c omm erc i a l qu a li t y e qui p m e nt int e g ra tion d e s i g n e d a nd inst a ll e d b y a p r o f e ssion a l telecommunications management technicians or e n g in e ers. 4. Commodity Requirements : Upon completion of the project, the Contractor will have in place 6 handhelds, 1 desktop printer, and 2 docking stations (holds 4 handhelds). Docking stations to communicate Tracking Management System and database via a LAN connection. 5. P e r iod of P er f o r m a nc e / P la c e of P e r f o r m a n c e M ai n te n a n ce: Upon c ompl e tion of inst a ll a tion, t ra ining a nd t e st i ng a c tiviti e s, the c ont rac t or sh a ll p r ovide c ontinu a l O p era tions a nd M a int e n a n c e ( O & M) supp o r t of the Parcel Tracking Management System as agreed on the USAF Spangdahlem contract. As a p a r t of O & M suppo r t, the C ont r ac tor sh a ll p r ovide h e lp d e sk suppo r t a nd in f o r m a t ion a sso c i a t e d with th a t sup p o r t to in c lude phone numb er s, e f fec tive tim e s f o r suppo r t, e t c. 6. Tu r n - K e y O p er a t ion a n d T e s t i n g: The c ont r a c tor will p e rf o r m app r ov e d s e r vi c e t e st p r i or to s y st e m a cce p t a n ce. The c ont r a c tor will c o m pl e te a ll inst a ll a tion a nd t e sting a c tiviti e s within 120 ca l e nd a r d a y s a f t e r c ont rac t st a r t d a t e. 7. L ist of D e liv er a b l e s: All d e liv era bl e s a r e subj e c t to Gov er nm e nt a c ce pt a n c e a nd a pp r ov a l. Th e y s h a ll m e e t p r o fe ssion a l st a nd ar ds a nd the re qui re m e nts s e t f o r th in this T a sk O r d e r. All d e liv er a bl e s sh a ll be p r odu ce d u s ing r e c omm e nd e d so f t w a r e tools/v er sions a s acce p t e d b y the Go v er nm e nt. T h e C ont rac tor sh a ll submit the f ollowing d e liv e ra bl e s d u r ing a nd a t the c ompl e ti o n of the p r oj ec t: •1. T e st P l a n - S t ar t of installation •2. W o r k S c h e dule - S t ar t of installation 3. Equipment - Estimated delivery date 4. M ee ting Minut e s - As a p pli ca ble 5. T e st R e po r t - Post inst a l l a tion 6. Maintenance contract and Warranty information - Post installation 7. Help Desk Contact information - Post installation 8. P oi n t s of Co n t a c t MSgt Jennifer Riley-Almanzar / MSgt Joanne Simmons U N I T 3705 Spangdahlem AB, Germany A P O AE 09126 D S N 314 - 452-4591 C omm erc i a l: +49 06565614591 Mr. Andrew Doye U N I T 3705 Spangdahlem AB, Germany A P O AE 09126 D S N 314 - 452-4277 C omm erc i a l: +49 06565614277
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