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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 09, 2016 FBO #5404
DOCUMENT

65 -- 501-16-4-357-0469 ULTRA LOW PROBES - Attachment

Notice Date

9/7/2016
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;VISN/18PHX;777 E. Missouri, Suite 300;Phoenix AZ 85014
 

ZIP Code

85014
 

Solicitation Number

VA25816N0917
 

Response Due

9/12/2016
 

Archive Date

11/11/2016
 

Point of Contact

Danja Jevon Holly
 

E-Mail Address

holly@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT NOTICE. (A Sources Sought is defined as not an actual bid or proposal solicitation; instead, it's a solicitation of interest. Think of a Sources Sought as market research being conducted by a government agency to determine what the capabilities and interests of the marketplace are).This is not a request for proposals. A solicitation will not be issued at this time. The Department of Veterans Affairs, VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center has a requirement for a P445 Ultra low Probes/LN2 Probes. The intent of the procurement is to award a firm-fixed price contract. Unique Features: See Statement of Work for details PHOENIX ARIZONA VA HEALTH CARE SYSTEM (PVAHCS): 650 E. Indian School Road, Phoenix AZ 85012 The applicable NAICS code is 339112 Surgical and Medical Instrument Manufacturing. Small Business manufacturers for this NAICS code have a size standard of 1,000 employees. The resulting contract will be a firm fixed price order. The term of the contract is intended to be 30 calendar days ARO, with no options included. It is anticipated that a Request for Quotes will be issued in Septemberber, 2016. Award of a firm fixed price contract is contemplated by September, 2016. This notice is published to conduct market research to determine if there is a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses (SB), or Large Business capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance of residential renovation projects (including references); (3) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; (4) documentation on company's bonding capacity and limitations; and (5) any other pertinent company documentation. The response date to this Sources Sought notice is September 12th, 2016 at 12:00 pm EST. This market research is for informational and planning purposes only to determine if a socio-economic set-aside, or full & open competition, or sole-source procurement is appropriate. The Government will not pay any costs for responses submitted. Electronic submissions are acceptable via Danja.holly@va.gov. Hard copy submissions are acceptable to VISN 18 Network Contracting Office; 777 E Missouri Ave, Suite #300, Phoenix AZ 85014. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION. STATEMENT OF WORK (SOW) As of 06/21/2016 Contract Number: Task Order Number: IFCAP Tracking Number:501-16-4-357-0469 Follow-on to Contract and Task Order Number:GS-07F-0031T VA258-15-F-0058 1.CONTRACTING OFFICER'S REPRESENTATIVE (COR). Name:Frank Lueddeke Section:Chief, Clinical Materials Management Section Address:VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106-4180 Phone:505-265-1711 x6354 Cell Phone:505-975-8103 Fax:505-248-3205 Email Address:Frank.lueddeke@va.gov 2.SUBJECT MATTER EXPER (SME). Name:Mark Valdez Section:Clinical Materials Management Section Address:VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106-4180 Phone:505-265-1711 x 6309 Cell Phone:505-218-2246 Fax:505-248-3205 Email Address:Mark.valdez2@va.gov 3.SCHEDULE OF SERVICES AND/OR SUPPLIES. #Item/Stock#DescriptionEst. Qty.UnitUnit PriceEstimated Amount 1TEMP122Sensor with Ultra Low Temperature Probe (-40 to -90 degrees C)15EA415.806,237.00 2TEMP135Sensor with Thermocouple Probe -Low to -200C for LN13EA415.805,405.40 TOTAL ESTIMATED COST11,642.40 4.CONTRACT TITLE. P445 Ultra low Probes/LN2 Probes 5.BACKGROUND. The Bio-Repository Study Project P445, is expanding its cold sample capacity by adding an additional number of -200 ° to 250 ° C +/-2.5 ° C bio-repository holding tanks and -90 ° to 25 C,+/- 0.5 ° C freezer's. With this increase of equipment, the purchase of 13 thermocouple probe sensors and 15 ultra-low temperature probe sensors must be procured through EOI, Inc., Medical Resources due to their proprietary software program and operating system. These additional probes will be inter-connected to our current Temsys wireless environmental monitoring system, currently under contract to EOI, Inc., Medical Resources which are located at 8377 C Green Meadows, Suite C, Lewis Center, OH 43035. The VA Cooperative Studies Program (VACSP) currently maintains a base year (GS-07F-0031T VA258-15-F-0058) with four additional option years under contract; with option year one (1) in full force. Option year one service period began on 12/18/2015 to 12/17/2016 and performance of this system has been meeting all stated requirements stated within the contract requirements. Re-calibration, exchange and addition of these new probes will fall under current contract as stated in the Statement of Work Contents, page five (5) paragraph three (3) and Specific Task, page six (6), Task two (2). If a modification of this contract is required for option two (2); Page seven (7), paragraph eight (8) "Identification of Possible Follow on Work" is authorized. 6.SCOPE. With the expansion of P445 Bio-Repository study project, The Department of Veteran Affairs (VA) Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) has a requirement to purchase additional ultra-low probes w/transducers and LN2 probes w/transducers to monitor temperatures associated with the addition of incoming -200 ° to 250 ° C +/-2.5 ° C bio-repository holding tanks and -90 ° to 25 C, +/- 0.5 ° C freezer's. The type of human, blood and other type samples that shall be housed in this equipment will hold critical information on break through medical research studies that have taken years to develop and discover, as well as the millions of dollars of inventory. The procurement of these probes is critical for the safe monitoring and oversight of all sample materials being held in these storage units. Without these additional probes, if a system failure were to occur, years of research data would be lost along with millions of dollars of crucial sample inventory would also be lost. The projected equipment inventory of bio-repository tanks and freezers will be in the amount of 13 to15 pieces of equipment respectively and shall be at the Veterans Administration Cooperative Studies Program facility located at 2401 Centre SE, Albuquerque NM 87106. 7.SPECIFIC TASKS. 7.1Task 1 - TEMP122, Sensor with Ultra Low Temperature Probe (-40 to -90 degrees C) "Detachable 8? probe, -90 ° to 25 C,+/- 0.5 ° C Ultra low temperature freezer "Pre-calibrated ready "Contractor shall provide detailed traceable Certificates of all probes received 7.2Task 2 - Delivery of TEMP122, Sensor with Ultra Low Temperature Probe (-40 to -90 degrees C) "Contracted Vendor shall pack and ship all TEMP122, Sensor with Ultra Low Temperature Probes (-40 to -90 degrees C) in shipping boxes to prevent damage with proper shipping documentation securely attached to the inside or outside of shipping box. 7.3Task 3 - TEMP135 Sensor with Thermocouple Probe - Low - to -200C for LN "Detachable type T thermocouple probe -200 ° to 250 ° C +/-2.5 ° C Liquid Nitrogen (LN2) freezer "Pre-calibrated ready for use "Contractor shall provide detailed traceable Certificates of all probes received 7.4 Task 4 - Delivery of TEMP135 Sensor with Thermocouple Probe - Low - to -200C for LN "Contracted Vendor shall pack and ship all TEMP135 Sensor with Thermocouple Probe - Low - to -200C for in shipping boxes to prevent damage with proper shipping documentation securely attached to the inside or outside of shipping box. ? 8.PERFORMANCE MONITORING. TaskStandardAcceptable Quality LevelSurveillance Method 7.1 - TEMP122, Sensor with Ultra Low Temperature Probe (-40 to -90 degrees C)Sensor with Ultra Low Temperature Probe be - Pre-calibrated ready for use - traceable Certificates of all probes receivedSensors meet documentation requirements and be pre-calibrated and ready for useManagement Information Systems Direct Observation 7.2 - Delivery of TEMP122, Sensor with Ultra Low Temperature Probe (-40 to -90 degrees C)Contracted Vendor shall pack in shipping boxes to prevent damage with proper shipping documentation securely attached to the inside or outside of shipping box. TEMP122, Sensor with Ultra Low Temperature Probe delivered in accordance with contract, and will be unpacked upon delivery and inspected for damageDirect Observation 7.3 - TEMP135 Sensor with Thermocouple Probe - Low - to -200C for LNSensor with Thermocouple Probe - Low - to -200C for LN be - Pre-calibrated ready for use - traceable Certificates of all probes receivedSensors meet documentation requirements and be pre-calibrated and ready for useManagement Information Systems Direct Observation 7.4 - Delivery of TEMP135 Sensor with Thermocouple Probe - Low - to -200C for LNContracted Vendor shall pack in shipping boxes to prevent damage with proper shipping documentation securely attached to the inside or outside of shipping box.TEMP135 Sensor with Thermocouple Probe delivered in accordance with contract, and will be unpacked upon delivery and inspected for damageDirect Observation 9.SECURITY REQUIREMENTS. The C&A requirements do not apply, and that a Security Accreditation Package is not required 10.GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI). Not Applicable 11.OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS. a.Identification of Possible Follow-on Work. The VA Cooperative Studies Program (VACSP) currently maintains a base year (GS-07F-0031T VA258-15-F-0058) with four additional option years under contract; with option year one (1) in full force. Option year one service period began on 12/18/2015 to 12/17/2016 and performance of this system has been meeting all stated requirements stated within the contract requirements. Re-calibration, exchange and addition of these new probes will fall under current contract as stated in the Statement of Work Contents, page five (5) paragraph three (3) and Specific Task, page six (6), Task two (2). If a modification of this contract is required for option two (2); Page seven (7), paragraph eight (8) "Identification of Possible Follow on Work" is authorized. b.Identification of Potential Conflicts of Interest (COI). No conflict of interest is evident for this contract c.Identification of Non-Disclosure Requirements. A non-disclosure is not required for this contract. Contracted vendor will not have any access to CSPCRPCC information d.Packaging, Packing and Shipping Instructions. Vendor will pack and ship all TEMP122 Sensors with Ultra Low Temperature Probe (-40 to -90 degrees C) probes and TEMP135 Sensors with Thermocouple Probe - Low - to -200C for LN in shipping boxes to prevent damage with proper shipping documentation securely attached to the inside or outside of shipping box to Cooperative Studies Program loading dock, located at 2401 Centre SE, Albuquerque, NM 87106 e.Inspection and Acceptance Criteria. Inspection and acceptance criteria of all probes received shall be documented as Pre-calibrated ready for use, and contain traceable Certificates of all probes received. 12.RISK CONTROL. Not Applicable 13.PLACE OF PERFORMANCE. Compilation of all procured probes and packaging shall be completed at the contractor's sight. Final delivery of TEMP122 and TEMP135 probes will be delivered to VA Cooperative Studies Program 2401 Centre Avenue, SE ATTN: CSP Warehouse (151-I) Albuquerque, NM 87106-4180 14.PERIOD OF PERFORMACE. Period of performance shall begin on 12/18/2015 to 12/17/2016, with the ability of continuing service with contracted vendor for an additional three (3) option year contract as follows. Option 2:12/18/2016 to 12/17/2017 Option 3:12/18/2017 to 12/17/2018 Option 4:12/18/2018 to 12/17/2019 15.DELIVERY SCHEDULE. SOW Task #Deliverable TitleFormatNumberCalendar Days After CO Start 7.2Delivery of TEMP122, Sensor with Ultra Low Temperature Probe (-40 to -90 degrees C)Government specified formatOne hard copy4to 6 weeks upon purchase order approval 7.4Delivery of TEMP135 Sensor with Thermocouple Probe - Low - to -200C for LNGovernment specified formatOne hard copy4 to 6 weeks upon purchase order approval *Standard Distribution: One copy of the transmittal letter without the deliverable to the Contracting Officer shall be emailed. 16.ACRONYMS. A.CO - Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts. B.COTR - Contracting Officer's Technical Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract. C.CSPCRPCC - Cooperative Studies Program Clinical Research Pharmacy Coordinating Center. D.VAMC - Department of Veterans Affairs Medical Center E.NMAHCS - New Mexico Veterans Affairs Healthcare System
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/VA25816N0917/listing.html)
 

Document(s)

Attachment
 

File Name: VA258-16-N-0917 VA258-16-N-0917.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2990732&FileName=VA258-16-N-0917-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2990732&FileName=VA258-16-N-0917-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Cooperative Studies Program Clinical Research;Pharmacy Coordinating Center;2401 Centre Avenue, SE;Albuquerque, NM

Zip Code: 87106
 

Record

SN04260630-W 20160909/160907235950-d8f460c7afb426b1ab138bd575c6197e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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