DOCUMENT
S -- Bed bug control - Attachment
- Notice Date
- 9/8/2016
- Notice Type
- Attachment
- NAICS
- 561710
— Exterminating and Pest Control Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 4
- Solicitation Number
- VA24416Q1798
- Response Due
- 9/14/2016
- Archive Date
- 9/29/2016
- Point of Contact
- Donald Butler
- E-Mail Address
-
0-2863<br
- Small Business Set-Aside
- N/A
- Description
- Note: This notice is published in accordance with Federal Acquisition Part (FAR) Part 10, Market Research and FAR Part 15, Exchanges with Industry before Receipt of Proposal. This notice serves as a Sources Sought in support of market research and/or planning purposes only and does not constitute a solicitation. This notice is not a confirmation that the Government will contract for the items or services contained in the sources sought, nor is any commitment on the part of the Government to award a contract implied. This notice does NOT constitute an Invitation to Bid, a Request for Proposal, or a Request for Quote. The Government shall not pay and/or reimburse respondents and/or associates for any costs incurred to submit the requested information. All information received in response to this sources sought that is marked Proprietary will be handled accordingly. In accordance with FAR 15.201(c), response to this sources sought is not offers and cannot be accepted by the Government to form a binding contract. The Veteran Affairs Pittsburgh Health Care System (VAPHS) HJ Heinz Campus, Highland Drive Campus, University Drive Campus and two (2) residential houses, Pittsburgh, PA has a need for bed bug detection and treatment services. The purpose of this is to seek capable and responsible sources interested in performing this service. Responses will assist the Government with developing its acquisition strategy to include socio-economic set-asides. If you are interested in performing this service, please provide a brief statement of your capabilities. Additionally, if you have an existing GSA Federal Supply Schedule (GSA FSS) contract that you believe is within scope of this effort, please provide your GSA FSS contract number. Finally, if you believe there are ambiguities in the draft SOW, please identify them. Note that the Government will not answer questions about this requirement at this time. Please send your brief capability narrative and draft SOW feedback to me at Donald.Butler3@va.gov not later than 6/30/16. Description/Specifications/Statement of Work The Veteran Affairs Pittsburgh Health Care System (VAPHS), a division of the United States Government's Department of Veterans Affairs (VA), has a need for implementation bed bug detection and treatment services. Bed Bug Services IDIQ 1.GENERAL The contractor shall provide all management, licenses, tools, supplies, equipment, transportation, labor and K-9 detection services to provide bed bug detection and treatment services at the Veteran Affairs Pittsburgh Health Care System (VAPHS) HJ Heinz Campus, Highland Drive Campus, University Drive Campus and two (2) residential houses in a manner that will ensure the health and general well-being of medical system patients, visitors and staff. Detection and treatment services shall follow VHA guidelines, Environmental Management Services (EMS) standard procedures, station policy, and approved industry standards. VA specific documentation includes VHA Environmental Program Service guide 1850.2 Integrated Pest Management, VHA Handbook 1850.02 Pest Management Operations, and the VHA Bed Bug Management Guide which can be found at: http://vaww.vhaco.va.gov/eps/Directives/Bed%20Bug%20Guide2.pdf All infestations will be addressed until complete elimination of pests is verified including detection and treatment services approximately two (2) to three (3) weeks after any treatment provided through this contract. 1.1.LOCATION AND FACILITIES Services shall be provided at on the three VAPHS campuses: 1.University Drive10 Buildings992,402 Sq. Ft. 2.HJ Heinz Campus16 Buildings653,239 Sq. Ft. 3.Highland Drive19 Buildings752,326 Sq. Ft. The facility space includes 2,397,967 gross square feet of space contained within approximately 45 buildings covering range of purpose and use. The facilities are utilized for the following functional health care system areas: medical, health care, operating rooms, full service kitchens, food service, restaurants, administrative office spaces, facilities management spaces, mechanical shops, cogeneration plants, power plants, water treatment facilities, underground utility tunnels interconnecting facilities, guard stations, regulated medical waste processing and waste management, linen and laundry distribution, recreational, pools, medical clinics, dormitories, government residences, storage and warehouse, sterilization facilities, pharmacological facilities, research, government vehicles on premise, medical vehicles government owned for patient services, government owned portable storage units, tractors and government owned equipment, medical equipment, etc. In addition to the three (3) campuses, two (2) residential houses located at 6931 Meade Street, Pittsburgh and 425 Hochberg Street, Pittsburgh shall be serviced by the Bed Bug IDIQ contract. 1.2.EXPECTED VALUE The Contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with fixed price task orders to provide the services require. The IDIQ will establish unit pricing for a five year period. As suspected bed bug infestations are identified by the VA or by the existing Integrated Pest Management services Contractor, Requests for Pricing (RFP) for task orders will be issued. Task orders will vary in size from $200 to $10,000 and will be issued by the duly appointed warranted officer. Total dollar amount of the task orders any one year period is not to exceed $30,000. The total value of the five year contract shall not exceed $140,000. A minimum order of $500 is guaranteed on this contract. 1.3.TASK ORDERS The specific tasks of each order shall vary from one occurrence to the next and will be estimated based on the line item cost as submitted by the selected contractor and approved by the VA Contracting Officer. The Contractor will be required to provide a line item breakdown proposal for each individual task order in support of each inspection and treatment event per the established rates of the Indefinite Delivery Indefinite Quantity (IDIQ) Contract. Task orders will consist of the scope of the work identified in the Statement of Work. Unit pricing shall be determined by submitted rates for line item tasks as submitted to the VA Contracting Officer as basis of award. A Microsoft Excel format shall be used. Each task order shall use this line item schedule and the quantities to be completed for the project as the basis for the task order. At the discretion of the VA, task orders below the VA's micropurchase limit of $2,500 may be processed using a credit card. The successful bidder must accept credit card payments. The specifications of the contract shall be applied to the credit card order. In the event a credit card order is created, a purchase order will be emailed to the Contractor by either the COR or the Purchasing Agent. The Contractor shall provide a receipt for the services to the Purchasing Agent. After the receipt is processed through the VA system, payment will be made through Visa. 1.4.TASK ORDER PROCESS STEPS AND TIMELINE The process for creating a task order is: 1.The VA will provide the task order scope of work to the Contractor. 2.The Contractor may participate in a site visit accompanied by the COR to determine the complexity of the work and the site conditions. 3.The Contractor shall provide a detailed quote to the CO or COR for review. The quote shall include only areas that will be inspected or treated and shall not include areas that may not receive service or be included as required. 4.The COR shall evaluate the quote to determine whether it shows a clear understanding of the scope and that it is fair and reasonable. 5.The VA shall create and issue the task order to the Contractor. 6.Contractor shall contact the COR to coordinate services. 7.Contractor shall provide services as described by the task order. 8.Under ideal or emergency circumstances, a task order may be created within 30 minutes of receiving the quote. Under normal circumstances, a task order may be created within 2 to 4 hours of receiving the quote. On occasion, task orders will be created in the following business days. ? RESPONSE 1.Shall be able to provide same day pest control services, including K-9 detection when required, within four (4) hours of notification. Notification will be given during normal business hours 8:00AM - 4:30PM, Monday - Friday. 2.During normal business hours, shall be able to provide pricing proposal within two (2) hours of request. 3.Outside of normal business hours, shall be able to provide pricing proposal within four (4) hours request. 4.Contractor shall have capacity to eradicate bed bug infestation as required by method approved by the COR. The VA believes that under most circumstances, properly applied pesticides will be preferred method rather than temperature based treatment methods. 5.Must be able to treat a minimum of 2,000 sq. ft. in same day service. 1.5.COMPLIANCE/ REGULATIONS 1.Contractor must obey all Environmental Protection Agency (EPA) regulations. Every pesticide bought, sold, or used in the United States must, by law, be registered by the U.S. EPA and in each of the sates. EPA approves not only the product itself, but also each separate use for which it is intended, and the product label. Contractor is responsible for applying only those pesticides that are registered. 2.Contractor must obey all Department of Transportation (DOT) regulations. Shipment of pesticides and other dangerous substances across state lines is regulated by the federal DOT. 3.Contractor must obey all Occupational Safety and Health Administration (OSHA) regulations. 1.6.INSPECTION The right is reserved to thoroughly inspect and investigate the contractors vehicles, equipment, business reputation, past performance history and other qualifications if it shall be administratively determined lacking any of the essential necessary to assure acceptable standards of performance. 1.7.SAFETY FACTORS: Storage of pest control materials or equipment on VA property is prohibited without the written approval of the COR. 1.8.CONTRACTOR PERSONNEL BADGES AND PARKING: 1.While on VA premises, all contractor personnel shall display a contractor provided photo ID badge identifying the company and the individual by name. 2.While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 3.An access badge may be given to the contractor's employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor's employees must return the access badge(s) to the COR or designee at the end of each task order. 4.The contractor shall be required to comply with all security policies/requirements of the VAPHS. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 5.It is the responsibility of the contractor's personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR. 1.9.Information Security and Privacy A compliant ID badge must be worn by Contractors at all times while on VA premises. Upon arrival at the VA, the Contractor shall report to the police offices where their driver's license will be exchanged for a VA provided badge. At the end of each day, the VA badge will be returned to the Contractor and the personal ID will be returned. Contractor may not have access to the VA network or any VA sensitive information under this contract. All Contractors must receive Privacy training annually using one of the following methods: 1.Complete "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information" training by using VA's TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain. 2.Complete the hard copy version of "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information". Signed training documents must be submitted to the COR. Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR. 1.10.INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. 1.In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. 2.Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. 1.11.HOURS OF OPERATION. 24/7 Hospital Hours EMS Business Office-8AM-430PM National Holidays: The ten holidays observed by the Federal Government are: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. 1.12.SPECIAL QUALIFICATIONS. The contractor will have a licensed pest control manager specifically assigned to support this contract and available within 24 hours to meet with government personnel. Moreover, all contract employees that apply pesticides must have a Pennsylvania pesticide application certificate/license. The contractor will be responsible to ensure that the licenses/certificates and training of contractor personnel are kept current. In addition, all mixing and storage of pesticides shall be performed off the installation. If mixing and storage of pesticides on VA premises is recommended by industry best practices, the process must be reviewed and approved by the COR, EMS Chief, & VAPHS Safety Department. If the contractor spills or releases any hazardous substances for example, substances listed in 40 CFR 302; the contractor should immediately notify the Government representative COR and EMS Chief. 1.13.PROOF OF INSURANCE Vendor must maintain liability insurance certificate at levels submitted with proposal. A minimum of $200,000 coverage is required. This must include $100,000 coverage for bodily injury and $100,000 coverage for property damage per occurrence. Coverage must include a statement that pesticide applications are included, or endorsement #CG26160194 or #CG26160798 1.14.PENNSYLVANIA LICENSE Vendor must be licensed to provide service in the state of Pennsylvania and must maintain PA license. Contractor shall provide proof the bed bug dogs and their handlers shall be certified by the National Entomology Scent Detection Canine Association (NESDCA) or other comparable certifying body. ? If you are interested, please e-mail: 1.Company Name. 2.Person of Contact (including telephone number and email address). 3.Socio-economic status (e.g. SDVOSB, VOSB, Woman-Owned, etc.). 4.Do you currently hold a government contract? a.Contract Number? b.Type of contract? c.With whom (GSA, SEWP, etc ¦)? i.If GSA what Schedule and SIN? 5.Can your company provide the service listed at all locations? 6.What NAIC and PSC code do you use for this service? 7.How do you invoice for this service include and rates. 8.Please submit any other information you may feel important or relevant to Donald Butler at donald.butler3@va.gov by 11:00 AM EST September 13, 2016.
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- Document(s)
- Attachment
- File Name: VA244-16-Q-1798 VA244-16-Q-1798.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2994656&FileName=VA244-16-Q-1798-000.docx)
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- File Name: VA244-16-Q-1798 VA244-16-Q-1798.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2994656&FileName=VA244-16-Q-1798-000.docx)
- Record
- SN04262243-W 20160910/160908234742-84e42482a22e31cf8cc1ee14f7b05ea8 (fbodaily.com)
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