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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 11, 2016 FBO #5406
DOCUMENT

J -- Sterilizer Sterilization Maintenance - Attachment

Notice Date

9/9/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Ann Arbor Healthcare System;Network Contracting Office 10;2215 Fuller Road;Ann Arbor MI 48105
 

ZIP Code

48105
 

Solicitation Number

VA25016N0696
 

Response Due

9/13/2016
 

Archive Date

12/21/2016
 

Point of Contact

Thomas Auten
 

E-Mail Address

5-3938<br
 

Small Business Set-Aside

Total Small Business
 

Description

The Department of Veterans Affairs, Network Contracting Office 10, 24 Frank Lloyd Wright Drive, Lobby M, Suite 2200, Ann Arbor, MI 48105, intends to solicit offers for the maintenance of Sterilizer Equipment with all labor, materials, equipment, supervision, and all necessary resources to maintain the equipment as listed below. The contractor shall be authorized to maintain OEM Sterilizer Equipment as listed below. Work shall performed at the John D. Dingell VA Medical Center, 4646 John R Street, Detroit, MI 48201. Contractors that can provide this requirement and meets the requirements below are requested to send their 1. Company Name, 2. DUNS number, 3. Business size under NAICS 811219, and 4. If the item(s) are available on a FSS contract or not and the FSS contract number if it is available on contract, 5. Notification if they are a VETBIZ registered VOSB/SDVOSB or not. This Sources Sought will close on 9/13/2016 at 3PM EDST. Please e-mail all responses to Thomas.Auten@va.gov. Statement of Work for: Maintenance of SPS, OR/ED Room, Research, and Animal Lab Equipment STATEMENT OF WORK 1.SCOPE: Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide calibration, preventive maintenance, and unlimited emergency on-site corrective maintenance visits to all government-owned equipment at the John D. Dingell VA Medical Center as identified on the attached equipment list (Attachment 1 listed below). This contract will be a base year with four (4) one (1) year options. Place of performance is the John D. Dingell VA Medical Center, 4646 John R Street, Detroit MI, 48201. 2.QUALIFICATIONS: To be considered eligible for consideration, offerors shall have a field service technician that has been trained by the Original Equipment Manufacturer (OEM) on the types of equipment the technician is being asked to work on. Vendor shall provide documentation of factory certified service/maintenance training on the types of equipment under the terms of this contract. Contractor shall also provide points of contact at three other medical centers with which they are or have been contracted to service equipment of the same or similar sterilizer equipment models as those listed in Attachment 1 in the past three years. Contractor shall be able to provide 24-hour physical on-site response time to urgently repair critical SPS equipment. Subcontracting of any ensuing award of this solicitation shall not be allowed. 3.SERVICES TO BE PROVIDED: A.General: 1)Contractor shall provide the necessary manpower and supervision to properly execute the maintenance and repair of the equipment listed in Attachment 1. The contractor shall provide OEM parts for any repairs and preventative maintenance of equipment in Attachment 1. Any repair parts with a cost of $100.00 or less shall be purchased by the contractor. The contractor shall supply a written detailed quote to the COR for any parts over the $100.00 cost. The contractor cannot proceed with the additional repair until an authorized purchase order is issued. 2)A "Field Service Report" (FSR) shall be generated and a copy given to the John D. Dingell VA Medical Center Contracting Officer's Representative (COR) or designee after each repair needed under a normal John D. Dingell VA Medical Center repair Work Order or emergency maintenance. It is preferred that this FSR be provided electronically if possible. COR Steven L. Eatherly 313-576-1219 steven.eatherly@va.gov 3)All mobile media (ie flash drives, CD/DVD disks, etc.) that are required to complete the repairs on the equipment listed in Attachment 1 shall be scanned for viruses prior to being connected to John D. Dingell VA Medical Center equipment. If the vendor must connect a vendor-owned laptop to perform the repairs, they shall show proof that the laptop has current anti-virus software and that a recent scan shows no infections on the laptop. B.Repair: 1)All none emergency repairs shall be performed during normal VA business hours, 6:00am to 4:30pm, Monday thru Friday, except Federal Holidays or any Federal Holiday as authorized by the President of the United States which include: New Year's Day, Martin Luther King, Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day 2)If work must be performed outside of normal business hours ("over-time" work), the contractor shall obtain prior approval from the COR. If such work is at the cost of the John D. Dingell VA Medical Center, a purchase order number shall be obtained by the contractor prior to performing any "over-time" work. 3)If the contractor's telephones are not answered by technical personnel, a technical maintenance representative shall respond by telephone to the VA within 4 hours of a service call from the VA. The contractor shall arrive on-site for repair within 24 hours of placing a service call by the VA. 4)Contractor shall furnish all tools and materials (e.g. service manuals, diagnostic software, etc.) required to maintain the equipment in top operating condition. Any precision tools or diagnostic instruments used for repairs shall have a yearly calibration test with certification. These certifications shall be presented to the COR at the beginning of each contract year or as requested by the COR. 5)Any software updates with unlimited phone support for the equipment software shall be included. C.Preventive Maintenance: 1)Preventive Maintenance shall be performed by the contractor at the intervals that are in accordance with the manufacturer's recommendations, but no less than annually. 2)Contractor shall furnish any required materials (PM kits), manuals, tools, etc. needed to perform Preventive Maintenance. 3)The Contractor shall perform preventive maintenance according to manufacturer's specifications. The Contractor shall have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures. 4) The Contractor shall on a yearly schedule, starting within the first quarter of the FY contact year include the cleaning of the sterilizer chambers on equipment: EE53964 Getinge International Steam sterilizer 553HC Serial # 07G07866 Room LL558 EE68759 Getinge International Steam sterilizer 833HC Serial# URA013086 Room LL558 EE68760 Getinge International Steam sterilizer 833HC Serial# URA013087 Room LL558 D.Documentation: A documentation package acceptable for Joint Commission purposes shall be maintained by the contractor and sent electronically to the COR within 48 hours upon completion of the work. Required features include, at a minimum: 1)Date of service 2)Equipment Model 3)Equipment Serial Number 4)Location (Building/Room Number) 5)Service Representative Name 6)Any and all work performed, including parts replaced E.New Equipment: If new equipment or components are obtained, either through new purchase, upgrade or replacement of existing equipment, that equipment may be added (and the replaced equipment deleted) from the service contract as needed upon notification of the Contracting Officer (to be documented in writing via contract modification). Deleted equipment shall be credited in the full amount if deleted before any maintenance or repair has been performed on it. F.SPECIAL INSTRUCTIONS: 1)Contractor Check-In: The contractor's representative shall contact Engineering at (313) 576-1000, ext. 61219, prior to performing service at the John D. Dingell VA Medical Center. 2)Documentation: At the conclusion of each repair and scheduled maintenance visit, the contractor shall provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports shall be delivered to the COR via email within 48 hours upon completion of work. Attachment 1: EQUIPMENT LIST EE30049 1: EE30049 HOT PACK H200E SER# 76681 ROOM C4499 PREVENTIVE MAINTENANCE SERVICE (BI-MONTHLY) AND EXPENDABLE PARTS EE53964 2: EE53964 GETINGE INTERNATIONAL STEAM STERILIZER 553HC SER# 07G07866 ROOM LL558 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. ANNUAL CLEANING OF THE STERILIZATION CHAMBER. EE68759 3: EE68759 GETINGE INTERNATIONAL STEAM STERILIZER 833HC SER# URA013086 ROOM LL558 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. ANNUAL CLEANING OF THE STERILIZATION CHAMBER. EE68760 4: EE68760 GETINGE INTERNATIONAL STEAM STERILIZER 833HC SER# URA013087 ROOM LL558 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. ANNUAL CLEANING OF THE STERILIZATION CHAMBER. EE50998 5: EE50998 GETINGE INTERNATIONAL WASHER 8666 SER# UNKOWN ROOM LL558 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE50999 6: EE50999 GETINGE INTERNATIONAL WASHER 8666 SER# UNKOWN ROOM LL558 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE51000 7: EE51000 GETINGE INTERNATIONAL WASHER 8666 SER# UNKOWN ROOM LL558 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE51960 8: EE51960 GETINGE INTERNATIONAL WASHER 8666 SER# UNKOWN ROOM LL558 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE69388 9: EE69388 GETINGE INTERNATIONAL CART WASHER 9128 SER# URA013175 ROOM LL602 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. DESCALING OF BOOSTER TANK SEMI-ANNUAL. VENDER WILL PROVIDE DESCALING CHEMICAL. EE58924 10: EE58924 GETINGE INTERNATIONAL SONIC WASHER 2460-UC SER# KSA09574 ROOM LL602 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE60644 11: EE60644 GETINGE INTERNATIONAL SONIC WASHER 2460-UC SER# KSA09620 ROOM LL602 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE66842 12: EE66842 GETINGE INTERNATIONAL SONIC WASHER 2460-UC SER# KSF11837 ROOM LL602 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE66843 13: EE66843 GETINGE INTERNATIONAL SONIC WASHER 2460-UC SER# KSF11836 ROOM LL602 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 7:00AM-3:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE30040 14: EE30040 MARKET FORGE STERILAMTIC SER#173120 ROOM B4304 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE30057 15: EE30057 AMEICAN STERILIZER EAGLE 3043VAC SER# 10549603 ROOM LL399 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE39583 16: EE39583 SYRON/BARNSTEAD ST75925 SER# 1180108771615 ROOM B4326 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. EE30043 17: EE30043 STERIS CORP. AMSCO EAGLE 3013 SER# 013249303 ROOM B4305 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE67349 18: EE67349 DELTA SCIENTIFIC SW300PT SER# 100984-2294B ROOM LL399 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. EE30084 19: EE30048 HOT PACK H2000E SER# 76680 ROOM LL319 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. EE67348 20: EE67348 DELTA INTERNATIONAL MACHINERY SW5500PT SER# 10983-2294 ROOM LL340 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE. EE30051 21 EE30051 HOT PACK H400E SER# 74126 ROOM B4305 FULL SERVICE INCLUDING ALL PREVENTIVE MAINTENACE SERVICE (BI-MONTHLY, SEMI-ANNUAL, ANNUAL) EMERGENCY SERVICE CALLS DURING NORMAL WORK HOURS 6:00AM-4:30PM. ALL PM KITS, EXPENDABLE PARTS AND LABOR INCLUDED IN THIS SERVICE.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAHCS506/VAAAHCS506/VA25016N0696/listing.html)
 

Document(s)

Attachment
 

File Name: VA250-16-N-0696 VA250-16-N-0696.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2995341&FileName=VA250-16-N-0696-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2995341&FileName=VA250-16-N-0696-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: JOHN D. DINGELL VA MEDICAL CENTER;4646 JOHN R STREET;DETROIT, MI

Zip Code: 48201
 

Record

SN04265786-W 20160911/160911093344-fed5e4905ca2d60ddaab73dd8efbcff1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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