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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 15, 2016 FBO #5410
DOCUMENT

V -- Air Ambulance Service - Attachment

Notice Date

9/13/2016
 

Notice Type

Attachment
 

NAICS

621910 — Ambulance Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815
 

ZIP Code

90815
 

Solicitation Number

VA26216Q1442
 

Archive Date

9/23/2016
 

Point of Contact

Rebecca Gloria (SVS Team 2)
 

E-Mail Address

6-2229<br
 

Small Business Set-Aside

N/A
 

Description

Please return this sources sought information if you are interested and capable of performing the requirement to rebecca.gloria@va.gov by 9 am PDT, September 19, 2016. SOURCES SOUGHT SYNOPSIS ONLY Emergency Air Transportation Services for VA Southern Nevada Healthcare System This is a sources sought announcement ONLY and is NOT a request for proposals or quotes. This notice is neither a request for competitive proposal or solicitation of offerors. This notice is to assist the VA in determining sources, reviewing commercial terms and conditions and ensuring a best value to the Government. The attached Statement of Work is draft format and utilized for market research purposes only and seeking possible contractors that can perform the requirement. The purpose of this request is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, service disabled veteran owned small business, or large business) relative to NACIS 621910. Size standard is currently $15 Million. The Department of Veterans Affair, Network Contracting Office 22, is seeking sources for a potential contract for Emergency Air Transportation Services for the VA Southern Nevada Healthcare System (VASNHS). Southern Nevada Healthcare System 6900 N. Pecos Rd. North Las Vegas, NV 89086 In response to this announcement, please provide the information below: Company Name: DUNS Number: Address: Contact Name: Phone No: Email: Business size information Select all that applies: Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) Veteran Owned Small Business (registered in VetBiz.gov) FSS/ GSA Contract Holder Yes ? No ? FSS/ GSA Contract Number Effective Date / Expiration Date Please indicate if you would utilize a subcontractor in performing the requirement and supply the information below. Yes ? No ? The results of this market research will assist in the determination if a set-aside is in the best interest. Please complete this information for EACH sub-contractor. What duties will they perform under this requirement? What percentage of the contract requirement will they perform? Company Name: DUNS Number: Address: Contact Name: Phone No: Email: Business size information Select all that applies: Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) Veteran Owned Small Business (registered in VetBiz.gov) If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Please return this sources sought information if you are interested and capable of performing the requirement to rebecca.gloria@va.gov by 9 am PDT, September 19, 2016. DRAFT SOW Furnish Air and Ground ambulance services for beneficiaries of the Southern Nevada Veterans Affairs Healthcare System, 6900 North Pecos Rd, North Las Vegas, NV 89086. Terms of Contract A.Response Time: Contractor shall be accredited by the Commission on Accreditation of Medical Transport Systems (CAMTS) and provide documentation showing current accreditation prior to the contract award. Contractor shall respond within thirty (30) minutes of notification twenty-four (24) hours a day, three hundred sixty-five (365) days per year, including all Federal Holidays. Contractor shall commence the flight within four (4) hours of notification of patient pick-up from the Contracting Officer's Technical Representative (COTR). In the event the contractor cannot begin the flight within this time frame, the VA Southern Nevada Healthcare System (VASNHS) may contact another Air Ambulance Company to provide the services. B.Ground Ambulance: The contractor shall coordinate all (origin and destination) ground transportation for VASNHS patients. These services shall be a Department of Transportation (DOT) approved ambulance staffed with appropriately trained medical personnel. When available, the contractor shall utilize VA contracted ambulance providers, In the event that no VA contracted ambulance providers are available, then the contractor shall coordinate ground ambulance service through local providers. Ground ambulance contractor invoice shall identify in detail all cost incurred for ground ambulance services. C.Orders: Personnel authorized to order service shall make requests for service via telephone. A faxed information sheet shall follow each telephone authorization as soon as possible after completed by the VA Southern Nevada Healthcare System Staff. VA Ordering Officials by position: Travel Clerk Transfer Coordinator Health Administration Services (HAS) Administrative Officer of the Day (AOD) Health Administration Services (HAS) Chief Health Administration Services (HAS) Assistant Chief Health Administration Services (HAS) Section Chief, Enrollments and Travel Health Administration Services (HAS) Supervisor, Enrollments and Travel Contractor will be provided with patient's pick-up and delivery points and vehicle requirements. Under no circumstances shall orders or changes be accepted by any other party. In addition, Contractor shall make no deviation and is responsible for providing direction to its staff during transport to specified locations. A list of authorized ordering personnel shall be made available upon award of the contract. Employees may be added or deleted from the list during the term of the contract at the discretion of the VA Southern Nevada Healthcare System. The contractor shall be notified to such changes as they occur. D.Payments: Payments shall be based upon one-way direct air mileage (Nautical Mile) is computed on the appropriate Sectional Aeronautical Chart prepared by the Coast and Geodetic Survey In case a circuitous route shall be employed by reasons of safety (such as unfavorable terrain or weather), a copy of the flight log showing the reason which necessitated the detour from a directed route, shall be provided to the COTR. Average distance per trip is estimated to be two hundred (200) nautical miles. Billing is to be monthly in arrears. Invoices shall be fully itemized. The invoice must contain the following information: "Contract Number "Purchase Order Number "Date of Service "Patient's Full Name "Last Four Digits of Patient's Social Security Number "Origination and Destination points "Ground Ambulance Costs (if applicable) "Detailed Documentation of all items used and circumstances "Total Dollar Amounts E.Rates: The government will obtain compensation for late pickups according to the following chart: Minutes Late*Deduction 15 to 3025% of trip value** 31 to 45 50% of trip value** 46 to 6075% of trip value** 61 to moreTrips shall be at no cost to VA *Minutes Late refer to when a team is available or estimated time provided when a team is unavailable. **Trip value is the total of the basic trip for the scheduled trip. The Government reserves the right to cancel any patient pick-up due to late response time at any time after the specified or latest pick-up time ordered. Government may employ the services of another source, contracted or non-contracted, for same day service. Contractor will be responsible for all additional costs incurred by the Government if another source is utilized. The Government will not pay for services under this contract for late response time when such delays are not determined to be excusable by VA. The Government reserves the right to cancel any patient pick-up. DRY RUNS: The contractor shall be reimbursed at the full contract amount for "dry runs" (trips made by the contractor when the VA patient is not available at the scheduled pick-up time). This charge shall not be allowed if the trip is cancelled by the Contracting Officer Representative (COR) within one (1) hour before the scheduled pick-up time. F.Number and types of Patients The contractor will transport only one (1) VA patient per trip, unless specifically authorized by the COTR and in agreement of the contractor. When more than one VVA patient is transported on a trip, reimbursement shall be made at the rate not to exceed the cost of transporting a single VA patient; however, the longest over which a VA patient is transported may be claimed. Under no circumstances shall the VA order the contractor to transport more than two (2) VA patients for any one (1) flight. The contractor shall not refuse to transport VA patients deemed transportable by VA medical staff. Contractors shall not be expected to accept any VA patient unless the COR authorizes the flight and informs the contractor regarding any special treatment or care required on route (such as administration of oxygen or medications). Passengers, such as family members may be carried at the discretion of the pilot in command, providing all applicable FAA regulations are met. There shall be no extra cost to the VA. The contractor shall transport patient belongings and specialized equipment at no additional charge. The contractor shall provide at the destination any VA patient mobility devices deemed by the contractor to be to large or heavy for air transport, at no additional charge to the VA. G.VA Patient Confidentiality: Contractor shall take reasonable measures to ensure patient privacy and confidentiality. The contractor agrees to take all reasonable precautions to safeguard patient information from unauthorized access or modification, in audio, electronic, and hard copy formats. That the undersigned understands all parties are bound by the requirements of the "Health Insurance Portability and Accountability Act of 1996" which provide guidance on the protection of patient privacy and confidentiality. This Act Mandates all government agencies, and those bodies with whom they contract, must be compliance with the directives of the Act. H.Privacy and Security : 1.General - Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2.Access to VA Information and VA information Systems - A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding privacy and security information. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. The contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/ subcontractor shall immediately refer such court orders or other requests to the VASNHS Release of Information office for response. The C&A requirements do not apply, and that a Security Accreditation Package is not required. Ensure that a Contractor Security Control Assessment (CSCA) is completed within 30 days of contract approval and yearly on the renewal date of the contract. Ensure that the CSCA is sent to the ISO and the OCS Certification Program Office for review to ensure that appropriate security controls are being implemented in service contracts. Ensure a copy of the CSCA is maintained in the Security Management and Reporting Tool (SMART) database. COR will provide a copy of the completed CSCA to ISO for uploading into SMART database. 3.VA Information Custodial Language - Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data (General, FAR 52.227-174(d) (1). 4.Security Incident Investigation - A. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. B. To the extent known by the contractor/subcontractor, the contractor/subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information the contractor/subcontractor considers relevant. I.Driver List: Note: The term "driver" will be interpreted also as "pilot" and applicable and comparable vehicle control license requirements, character, qualifications, training, physical abilities, and behavior, shall be equally applied to aircraft transportation. Contractor shall provide the COR a complete list of all drivers, utilized for this contract by the fifth day of each month. Updates must be submitted prior to drivers beginning to transport patients. J.Driver Qualification: A record of each employee as to character, qualifications and physical capabilities of performing the duties of ambulance care driver or attendant must be maintained and made available for inspection upon request. The COR reserves the right to request qualifications prior to award. All drivers of said contractor MUST possess a safe driving record and a valid state driver's license. The contractor shall ensure all drivers providing services under this contract will have less than five (5) current points on their driver's license, none of which were assessed for "Reckless Driving." VA Southern Nevada Healthcare System will be provided copies of driver licenses and may independently verify the driving record of drivers at any time. VA Southern Nevada Healthcare System reserves the right to order the removal from service under this contract, any driver who violates the provisions of this section. K.Driver Duties: Contractor shall ensure its drivers will: "Perform their duties with due regard for the safety, comfort and convenience of customers and their property. "Comply with all applicable Federal and State laws, regulations and licensing requirements, including drug testing. "Have and maintain a current driver's license, valid in the state in which contractor's facility is located, with less than five current points, none of which were assessed for "Reckless Driving." "Contact the Contractor's dispatcher before leaving the designated location without picking up the customer(s) and when encountering problems such as patient(s) not ready, incorrect addresses or addresses which are inaccessible to wheelchairs. "Drivers will also be required to dress in a professional manner at all times when transporting VA patients. Dress will contain and emblem of the transport company. "No passengers other than the patient and/or their attendant will be allowed in the vehicle during transport "Ensure smoking, eating and/or drinking in vehicles are not permitted by the drivers. "Ensure no playing of audio/visual equipment in vehicles will be allowed without the approval of the patient aboard. "Ensure its personnel comply with 49 Code of Federal Regulations (CFR) Parts 40, 653 and 654 on Substance Abuse Prevention, which are respectively incorporated herein by reference and made part of this contract. L.Driver Conduct: The following acts are not permissible by drivers, which provide services under this contract or while on VA premises. Violations will be reported to the appropriate law enforcement agency: "Use of intoxicating liquor, narcotics or controlled substances of any kind (excluding doctor prescribed medications which do not impair driver's driving ability) while on duty or reporting for duty while under the influence. "Smoking and other uses of tobacco while on duty "Carrying of pistols, firearms or concealed weapons "Resorting to physical violence to settle a dispute with a fellow employee, patient(s) or the general public while on duty. "Spitting in prohibited places or other unsanitary, offensive or insensitive practices or behavior "Use of loud, indecent or profane language and/or making threatening or obscene gestures toward customers or other employees. "Stopping for personal business, including use of the restroom facilities, while vehicle is occupied by a passenger. The driver shall not leave the vehicle with the key in the ignition at any time. Patient must be attended at all times by at least one contract staff member "Engaging patient or family member in a verbal confrontation in any attempt to settle a disagreement. Should a disagreement arise, the driver is to contact his dispatcher/supervisor via the radio system "Soliciting or accepting tips from customers, companions or others at any time. "Use of loud music "Lack of security/confidentiality of patient health information (HIPAA violations) M.Background Investigation: Contract personnel performing work under this contract shall satisfy all requirements for appropriate security eligibility in dealing with access to sensitive information and information systems belonging to or being used on behalf of the Department of Veterans Affairs. To satisfy the requirements of the Department of Veterans Affairs a low risk level Background Investigation shall be conducted prior to performing work under this contract. Appropriate Background Investigation (BI) forms will be provided upon contract award, and shall be completed and returned to the VA Office of Security and Law Enforcement (OSL&E) within 30 days for processing. Access to VA information resources cannot be made available until the Security Investigations Center submits the investigatory packet to OPM for processing. At that time the investigation is considered "initiated" and access can be provided. Contractors will be notified by OSL&E when the BI has been completed and adjudicated. The investigate history for contractor personnel working under this contract shall be maintained in the databases of either the Office of Personnel Management (OPM) or the Defense Industrial Security Clearance Organization (DISCO). Should the contractor use a vendor other than OPM or Defense security Service (DSS) to conduct investigations, the investigative company shall be certified by OPM/DSS to conduct contractor investigations. All costs associated with obtaining clearances for contractor provided personnel shall be the responsibility of the contractor. Further, the contractor shall be responsible for the actions of all individuals provided to work for the VA under this contract. In the event damages arise from work performed by contractor-provided personnel, under the auspices of this contract, the contractor shall be responsible for all resources necessary to remedy the incident. N.Aircraft Certification: 1.All aircraft shall hold a valid Air Carrier Operating Certificate issued by the Federal Aviation Administration (FAA) for an air taxi operator. The operations authorized under this certificate shall be such that he/she can perform the services required by this contract. The contractor shall abide by all applicable FAA regulations. Each pilot who performs under this contract shall hold a valid commercial airman's certificate with the appropriate ratings for the conditions of the flight being undertaken, and operate under the air taxi rules for that certificate. The contractor shall comply with all applicable Federal, State and Local Regulation governing the operation of an air ambulance service. 2.A FAA flight plan shall be filed and used for any aircraft used for air ambulance flight under this contract. Whenever practicable and possible, the pilot shall take advantage of all existing ground and air communication facilities. Before each flight, the pilot shall obtain the latest information relative to weather, airport conditions and navigational facilities and, further, shall be satisfied that all conditions are such that they shall not constitute a hazard. In the event a flight is interrupted short of destination, the contractor shall immediately notify the COTR by telephone. When appropriated medical personnel accompanying the flight determine that the patient requires medical attention, the contractor shall obtain authorization from the COTR and make the necessary arrangements. 3.Pilots shall use the "LIFEGUARD" call sign only when time critical medical and emergency operations warrant such service. O.Evidence of Insurance Coverage: After award of a contract, the contractor shall furnish to the Contracting Officer a certificate of insurance which shall contain an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interest of the Government in such insurance cancellation, shall not be effective unless a thirty (30) day written notice of cancellation or change is furnished to the Contracting Officer. Certification of insurance per contract clause VAAR 852-237-71, must be provided to the Contracting Officer no later than 10 days after notification of award, but SHALL BE SUBMITTED PRIOR TO THE START OF WORK. It shall be the responsibility of the Contractor to provide insurance in the amounts required by law. Contractor shall resolve patient complaints of damage to personal material. Contractor will be responsible for repair replacement of patient personal property damaged while in the custody of the contractor until delivery and turnover of patient. P.Training : The contractor will provide documentation of training on transporting/assisting disabled passengers for all personnel who will be assigned to work performing any transportation for VA patients under this contract. Training should be in place covering Blood borne Pathogens, Age Related Personal interactions and communication,, Body Mechanics, and HIPAA (as stated in Clause 852.273-75 Security Requirements for Unclassified Information Technology Resources). Copies of this documentation of training will be submitted to and held by the COR. Q.Operating Practices 1.All operations under the contract shall be supervised by competent, trained personnel who adhere to safe practices. 2.VA patients and accompanying guest shall only board and depart the aircraft when engines are not running. Definite precautions shall be taken to keep passengers and spectators away from aircraft when the power is on. 3.All contractor facilities, including ramps, ramp areas, buildings, passenger areas, etc., shall be maintained in a clean and orderly condition, free from debris and any accumulation which may constitute an accident or fire hazard. Fences and warning signs shall be provided for public protection against hazards. 4.No aircraft shall be refueled with the VA patient and accompanying guest on board. If completely unavoidable, all precautions shall include but are not limited to an attendant on watch near the cabin door, a dependable fire extinguisher, and adequate grounding of aircraft, fueling nozzle and fuel truck. 5.Contractor aircraft: i.Shall comply with all FAA criteria. ii.Shall provide a climate controlled environment to prevent temperature extremes that would adversely affect patient care. iii.Shall have an entry that allows loading and unloading without excessive maneuvering of the VA patient and does not compromise functioning of monitoring systems, IV lines, manual or mechanical ventilation. iv.Shall be configured in such a way that the medical transport personnel have access to the patient in order to begin and maintain both basic and advanced life support. v.Shall have interior lighting to ensure adequate observation of the patient. Aircraft cockpit should be capable of being shielded from the light in the patient care area. vi.Shall provide sufficient isolation from the patient care area to minimize in-flight distractions and interference. vii.Shall provide an inverter or appropriate power source with sufficient output and outlets to meet the requirement of the complete specialized equipment without compromising the operation of any electrical aircraft equipment. viii.Shall be configured so all equipment, stretchers and seating allow for rapid and safe transport of the veteran. ix.Shall be configured so that all equipment and supplies are secured in racks, compartments or straps to meet or exceed all FAA Regulations. x.Shall be equipped with sufficient quantities of medical supplies and equipment specific to the type of mission being assigned and adhere to all local and state requirements. VA Medical Centers shall not provide supplies replenishment. These supplies shall include, but are not limited to: "a) Industry standard medications and disposable medical bandages and supplies. "b) Airway management equipment including oxygen, mechanical suction, intubation equipment and ventilator support equipment. "c) Cardiac monitor/defibrillator. "d) ACLS drugs and therapeutic modalities; or equivalent specific to type of mission assigned. "e) Other electronic devices deemed necessary to deliver specific patient care for the mission assigned. Medications/intravenous solutions, dressing, catheterizations kits for specific patients' needs shall be provided by the VA. xi. Shall be equipped with sharps disposal container for contaminated needles. Disposal of all contaminated materials from aircraft and/or ambulance shall meet Federal OSHA Guidelines. xii. Shall be equipped with collection container for soiled and disposable items. 6. Medical equipment and supplies Each piece of linen (including blankets, pillows, sheets) that has come into contact with the patient shall be thoroughly cleaned and if necessary disinfected after each flight. Disposable or single use items may be used, but shall be disposed after usage. i. Each piece of equipment that has come into contact with the patient shall be properly washed and disinfected after each flight. ii. Each stretcher pad, mattress, and pillow shall be impervious to moisture. 7. Hazardous Material All hazardous material shall be contained and disposed of in accordance with Federal, State, Local laws, regulations and procedures. 8. Contractor shall maintain all medical equipment in accordance with manufacturer's recommendations, be functional at all altitudes and shall not interfere with aircraft avionics. Likewise, aircraft avionics shall not interfere with medical equipment. Adequate records showing maintenance and calibrations shall be kept and presented to the Contracting Officer or COTR upon written request. 9. All communication equipment shall be capable of transmitting and receiving clear and understandable voice communications to and from the base station at a reasonable distance. All communication equipment shall be maintained in full operating condition and in good repair. Radios on aircraft (as range permits) shall be capable of communicating with the following: i. Medical advice and direction ii. Communication center iii. Air traffic control iv. EMS and law enforcement agencies 10. The aircraft shall be equipped with appropriate survival equipment. 11. Contractor shall use FAA approved air medical stretchers. R. Flight Crew At a minimum, Flight crew shall consist of three (3) personnel: 1. One (1) Pilot in command i. Pilot(s) shall not be considered as part of the medical crew. ii. Shall meet or exceed the minimum requirements of the FAA for type of aircraft being used in fulfillment of this contract iii. Shall follow all FAA flight regulations iv. Shall be responsible for all in-flight security for the patient and crew. 2. Designated Flight Nurse (a Flight Physician may be substituted for a Critical Care Nurse) with the following minimum qualifications as required for the mission assigned: i. Certified in BLS and ACLS. (Certification by Board of Emergency Nursing (CFRN) is desired.) ii. Be ventilator certified from an accredited program. iii. Shall be current on certifications and continuing education. 3. Medical Flight Attendant with minimum qualifications, education, and certifications of an EMT. An additional Flight Nurse meeting the qualifications as Number 2 above shall meet the requirement. 4. If VA deems necessary, a VA Doctor or VA Nurse may accompany the VA patient at no additional cost to the VA. This person would be in addition to the required minimal three (3) person flight crew. 5. Flight Crew shall have access to a program Medical Director to act as a technical advisor to assist the Flight Crew and attending physician in identifying precautions and care while inflight. S. Aircraft Maintenance 1.All aircrafts used in the performance of this contract shall be maintained in an air worthy condition in accordance with all applicable FAA regulations by means of an established inspection and maintenance plan. Line inspections shall be performed at least once in twenty-four (24) hours preceding a flight. Aircraft shall be handled exclusively by trained personnel. 2.Contactor shall own and operate adequate maintenance facilities or shall have a contract with an acceptable shop to perform aircraft maintenance; said contract to provide that maintenance shall be performed as and when required by air taxi operator per FAA regulations. 3.All ambulance aircraft shall be maintained in clean condition, including cabin interior, windows and aircraft exteriors. T. Deliverables 4.Within three (3) calendar days of contract award, Contractor shall provide copies of certifications, and qualifications of all the personnel and aircraft involved in the performance of this contract to the Contracting Officer. Included shall be names and telephone numbers of dispatchers. Contactor shall keep the assigned Contracting Officer apprised of any changes to personnel and aircraft throughout the life of this contract. 5.Contractor shall provide monthly, quarterly, and/or annual Usage Reports to the Contracting Officer or COR upon written request at any time throughout the life of this contract. Information may be requested includes: i. Patient Last Name, First Initial ii. Patient Social Security Number, last four digits iii. Date of Flight iv. Origin of Flight v. Destination of flight vi. Total Nautical miles vii Amount invoiced, per patient for Nautical Miles viii. Total amount invoiced, per patient ix. Time frame of report U. Smoking There shall be no smoking: 1. Within 10 feet where oxygen is stored, dispensed or is in use. 2. Aboard aircraft in which VA patients shall be transported 3. In ground ambulances where VA patients shall be transported 4. Within 50 feet of any Government building. 5. In an areas where prohibited by Federal, State, Local ordinances. V. ID Badges All Contractor personnel required to wear identification (ID) badges during the entire time they are on the VA grounds. ID badges shall have an identification picture, name of the individual and the represented company depicted on it. W. Parking It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police Service. The VA shall not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstances. X. Contract Changes 6.As a requirement contract with option years, it is reasonable to expect that usage and/or requirements based upon estimated quantities, may change during the contract period. In order to satisfy any such needs/changes, the Government reserves the right5 to negotiate with the contractor to add/delete items to this contract. Upon mutual agreement, the contact shall be modified in writing accordingly to reflect such agreed upon changes. 7.Changes determined by the assigned Contracting Officer to be within the general scope and intent of this contract shall be made in accordance with FAR 52.212-4, Contract Terms and Conditions - (c) Changes, and shall not necessitate a new procurement actions. Changes can only be made by the Contracting Office. Any deviation/changes from this contract by the Contractor shall not be paid nor authorized by the
 

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Attachment
 

File Name: VA262-16-Q-1442 VA262-16-Q-1442_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3001189&FileName=VA262-16-Q-1442-000.docx)

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