Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 18, 2016 FBO #5413
DOCUMENT

36 -- Purchase of 2 Multi-Functional Copiers - Roanoke VA Regional Office - Attachment

Notice Date

9/16/2016
 

Notice Type

Attachment
 

NAICS

333316 — Photographic and Photocopying Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;Veterans Benefits Administration;Office of Acquisition;1800 G. Street N.W.;Washington DC 20006
 

ZIP Code

20006
 

Solicitation Number

VA101V16Q0474
 

Response Due

9/22/2016
 

Archive Date

10/22/2016
 

Point of Contact

Stuart Stovall
 

E-Mail Address

Stuart Stovall
(stuart.stovall@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

COMBINED SYNOPSIS SOLICITATION i.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm?fixed?price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. ii.VA101V-16-Q-0474 the Combined Synopsis Solicitation is issued as a request for quotation (RFQ). iii.The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-89. iv.The combined synopsis/solicitation is set aside for Service Disabled Veteran Own Small Business concerns only. Only quotes submitted by Service Disabled Veteran Own Small Business will be accepted by the Government. Any quote that is submitted by a contractor that is not a Service Disabled Veteran Own Small Business will not be considered for award. Note that only VA verified SDVOSBs in the VIP database at the time of contract award will be considered for award and non-VIP verified firms will be considered non-responsive and ineligible for award. The applicable NAIC Code for this solicitation is 333316 Photographic and Photocopying Equipment Manufacturing, and the Small Business Size limitation is 1,000 Employees. v.The contractor shall provide two (2) brand new multi-functional color copiers devices and provide initial operator training and network set up. per the attached Statement of Work. CLIN 0001: Furnish and Install one (1) brand new multi-functional color copier devices (High Output - SOW Section 1.4 - A. & C.) and provide initial operator training and network set up per the attached Statement of Work. Unit Price ___________ ; Quantity: 1; Unit of Issue: EA; Extended Price ____________ CLIN 0002: Furnish and Install one (1) brand new multi-functional color copier devices (SOW Section 1.4 - B. & C.) and provide initial operator training and network set up per the attached Statement of Work. Unit Price ___________ ; Quantity: 1; Unit of Issue: EA; Extended Price ____________ vi.Description of Requirement The contractor shall provide all labor, transportation, and supplies required to delivery, setup and install two (2) brand new multi-functional color copiers' devices meeting the specification within and provide initial operator training and network set up. vii.Period of Performance: Within 45 Days After Receipt of Order FOB Destination Point: One (1) Color MFCC high output will be placed at; Poff Federal building 11th floor Stock Room 210 Franklin Ave, SW Roanoke, VA 24011-2213 One (1) Color MFCC will be placed at; Poff Federal building 8th Floor Northeast in the Director's suite 210 Franklin Ave, SW Roanoke, VA 24011-2213 viii.FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda: 52.203-98Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) (FEB 2015) 52.204-7 System for Award Management. 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014) 52.204-17 Ownership or Control of Offeror (NOV 2014) 52.204-20 Predecessor of Offeror (APR 2016) 52.209-5 Representation by Corporations Regarding an Unpaid Tax Liability or Felony Conviction Under Any Federal Law (DEVIATION) MAR 2012) 52.209-7 Information Regarding Responsibility Matters (JUL 2013) 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) ix. Offers will be evaluated as follows: 1.Criteria: The Government will evaluate offers submitted in response to this solicitation based on a consideration of Price. 2.Price: Price will be evaluated to determine if it is fair and reasonable. 3.Quotation: Contractor shall provide a list of all proposed equipment with description, model numbers, quantities, unit and extended price. Contractor must be an authorized dealer of the quoted manufacturer. Only quotes from a contractor that is an authorized dealer of the quoted manufacturer will be eligible for award. At the request of the Government, the Contractor shall demonstrate to the satisfaction of the Government that the Contractor is an authorized dealer of the quoted manufacturer. 4.Basis for Award: The Government shall make award to that quote that is found to be the lowest priced based upon the stated considerations above. x.FAR 52.212-3, Offeror Representations and Certifications - Commercial Items applies to this solicitation. The offeror must have completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. xi.FAR 52.212-4, Contract Terms and Conditions - Commercial Items applies to this solicitation. The following FAR and VAAR provisions and clauses are added as addenda: 52.203-99Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015) 52.204-18Commercial and Government Entity Code Maintenance (JUL 2015) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (MAY 2014) 52.252-2 Clauses Incorporated by Reference (FEB 1998) (FAR) http://www.acquisition.gov/far/index.html (VAAR) http://www.va.gov/oal/library/vaar/index.asp 52.252-6 Authorized Deviations in Clauses. VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016) (DEVIATION) LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Asides. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (APR 1984) VAAR 852.246-71 Inspection (JAN 2008) VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.246-70 Guarantee (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of Manufacture Warranty, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. xii.52.212-5, Terms and Conditions Required to Implement Executive Orders - Commercial Items, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation: Paragraph "b" applicable clauses: (4) 52.204-10Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (22)52.219-28Post-Award Small Business Program Representation (Jul 2013) (25) 52.222-3 Convict Labor (June 2003) (26)52.222-19Child Labor - Cooperation with Authorities and Remedies (JAN 2014) (27)52.222-21Prohibition of Segregated Facilities (FEB 1999) (28)52.222-26Equal Opportunity (MAR 2007) (30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (33) 52.222-50 Combating Trafficking in Persons (MAR 2015) (38) 52.223-13 Acquisition of EPEAT ®-Registered Imaging Equipment (JUN 2014) (42)52.223-18Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (45) 52.225-1 Buy American--Supplies (MAY 2014) (49)52.225-13Restrictions on Certain Foreign Purchases (JUN 2008) (55) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (Jul 2013) xiii.N/A xiv.N/A xv.Quotations are due no later than September 22, 2016 by 5:00 PM Eastern Time. The vendor must be active in SAM and verified as a SDVOSB in Vetbiz.gov to receive an award. Vendor is to ensure the following information is on their written quote: Unit Price, Extended Price, Grand Total, Prompt Payment Terms, Correct Remittance Address, Cage Code, Duns Number, Tax Identification Number, Full Name and Telephone Number of Vendor's Point of Contact. Included with each quote, the Offeror is to provide descriptive literature and detailed specifications. Contractor shall provide information demonstrating that the contractor is an authorized dealer of the quoted manufacturer. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. Quotations shall be submitted electronically to email address Stuart.Stovall@va.gov. Only written quotes shall be acceptable and must be received and identified by solicitation #VA101V-16-Q-0474. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation. xvi.For additional information, please contact the Contracting Officer, Stuart Stovall at (540) 597-1145 or by e-mail at stuart.stovall@va.gov See attached document: Statement of Work Furnish and Install Two Copiers. ? Department of Veterans Affairs STATEMENT OF WORK (SOW) Multi?Function Device Purchase Part 1. General Information 1.1Description of services: The contractor shall furnish two brand new multi-functional color copiers devices and provide initial operator training and network set up. 1.2Background: The Department of Veterans Affairs, Roanoke Regional Office has a requirement to purchase outright two (2) brand new multi-functional color copiers devices and provide initial operator training and network set up. The government anticipates a single (all or none), firm?fixed?price award. 1.3Scope of Work: The contractor shall provide all labor, transportation, and supplies required to delivery, setup and install two (2) brand new multi-functional color copiers' devices meeting the specification within and provide initial operator training and network set up. 1.4 Specifications: A.CLIN 0001 - One (1) Unit - Color and Black & White Prints - High Output. - Minimum Speed 60 pages per minute Color and 60 pages per minute B&W. Average per monthly production is approximately 16000 B&W prints and approximately 7000 color prints. (Color prints expected to rise and B&W go down.) Optional capabilities to include: -Pamphlet Folding -Multi-position hole punch -2000 Sheet finisher B.CLIN 0002 - One (1) Unit - Color and Black & White Prints. - Minimum Speed 30 pages per minute for both Color and B&W Prints. Average per monthly production is approximately 900 B&W prints and approximately 1400 color prints. Optional capabilities to include: -Fax -Large Capacity paper tray C.Both Units CLIN 0001 & CLIN 0002 - -Duplex (2 Sided Copying) -Scanning to.pdf and other formats -Reduction/Enlargement -Exposure (lighten/darken) -Automatic Reversing Document Feeder -Capacity to store multiple paper sizes 8.5"x11", 8.5"x14", and 11"x17" -Multi position stapler -Minimum resolution output 600x900 dpi -The MFDs to be provided under this solicitation, in addition to performance specifications identified herein shall also comply with the following federal regulations: Section 508 of the Rehabilitation Act of 1973 Executive Order 13123, Greening the Government through Efficient Energy Management Executive Order 13221, Energy-Efficient Standby Power Devices Energy Efficient Products and Equipment: All materials, products, and equipment being installed which fall into a category covered by the ENERGY STAR ® program must be ENERGY STAR ® labeled. All materials, products, and equipment being installed which fall into a category covered by the Federal Energy Management Program (FEMP) designated energy efficient products program must be FEMP designated. All electronic products and equipment being installed which fall into a category covered by the EPEAT ® program must be EPEAT ® registered. 1.5Period of Performance: The Period of Performance for the initial operator training and network set up will be completed at the time of installation. Delivery is within 45 days of contract award date. 1.6 Delivery/Installation Address: (Set-up, Delivery and Installation costs shall be included in your quoted price.) One (1) Color MFCC high output will be placed at; Poff Federal building 11th floor Stock Room 210 Franklin Ave, SW Roanoke, VA 24011-2213 One (1) Color MFCC will be placed at; Poff Federal building 8th Floor Northeast in the Director's suite 210 Franklin Ave, SW Roanoke, VA 24011-2213 1.7Safety Requirements: While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA) and adhere to VAAR 852.237?70 Contractor responsibilities. 1.8Security Requirements: The contractor will provide initial network set up assistance to VA IT. The copiers will be owned by the VA and only be networked within the VA. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by VBA officials, presenting valid identification, smoking restriction and any safety procedures as outlined in the site regulations. Services will not require connection to the VA network. The C&A requirements do not apply and a Security Accreditation Package is not required. 1.8.1 The contractor shall not disclose or cause to disseminate any information concerning operations of Department of Veterans Affairs. Such action(s) could result in violation of the contract and possible legal actions. Part 2. Definition and Acronyms: N/A Part 3. Government?Furnished Items and Services. N/A Part 4. Contractor?Furnished Items and Services 4.1Required personnel, materials, supplies, and equipment: The contractor shall provide all labor, transportation, and supplies required to delivery, setup and install two brand new multi-functional color copiers devices and provide initial operator training and network set up. 4.2Contractor's Unauthorized Work Performance: The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the contracting officer, such deviations shall be at the risk of the contractor and any cost related thereto, shall be borne by the contractor. Part 5. Specific Tasks 5.1VA Employee Training: Contractor shall provide training on the operation of the purchased two (2) copiers to designated government representatives at the time of installation. 5.2Contractor Training: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: 5.2.1Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; 5.2.2Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; 5.2.3Successfully complete the appropriate VA privacy training and annually complete required privacy training; and 5.2.4Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document - e.g., any role?based information security training required in accordance with NIST Special Publication 800?16, Information Technology Security Training Requirements.] 5.2.5 The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. 5.2.6 Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. Part 6. Government Point of Contact: TBA Part 7. VA Information Custodial Language 7.1.All Contractors and Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards and VA policies as VA, including the Privacy Act, 5 U.S.C. §552a, and VA personnel, regarding information and information system security. Contractors must follow policies and procedures outlined in VA Directive 6500, Information Security Program which is available at: http://www1.va.gov/vapubs and its handbooks to ensure appropriate security controls are in place. 7.2.The Contractor will not have access to VA Information Systems. 7.3.Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor or subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor or subcontractor's rights to use data as described in Rights in Data ? General, FAR 52.227? 14(d) (1). 7.4.VA information should not be co?mingled, if possible, with any other data on the contractors or subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co?mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. 7.5.Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self?certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. 7.6.The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. 7.7.The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. 7.8.If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for cause or terminate for convenience. Part 8. Security Incident Investigation 8.1.The term "security incident" means an event that has, or could have, resulted in loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor shall immediately (within 1 hour) notify the CO and simultaneously, the VA Network Security Operations Center (vansoc@va.gov) and the designated ISO/Privacy Officer for the contract of any known or suspected security/privacy incident, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor has access. 8.2.To the extent known by the contractor, the contractor's notice to VA will identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information/assets were placed at risk or compromised), and any other information that the contractor considers relevant. 8.3.Contractor will simultaneously report the incident to the appropriate law enforcement entity(ies) of jurisdiction in instances of theft or break?in. The contractor, its employees, and its subcontractors and their employees will cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor will cooperate with VA in any civil litigation to recover VA information, to obtain monetary or other compensation from a third party for damages arising from any incident, or to obtain injunctive relief against any third party arising from, or related to, the incident. 8.4.To the extent practicable, contractor shall mitigate any harmful effects on individuals whose VA information was accessed or disclosed in a security incident. In the event of a data breach with respect to any sensitive personal information processed or maintained by the contractor or subcontractor under the contract, the contractor is responsible for liquidated damages of $37.50 per affected individual to be paid to VA. 8.5 LIQUIDATED DAMAGES FOR DATA BREACH Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency. Part 9. Contractor Rules and Behavior This User Agreement contains rights and authorizations regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the Department of Veterans Affairs (VA). This User Agreement covers my access to all VA data whether electronic or hard copy ("Data"), VA information systems and resources ("Systems"), and VA sites ("Sites"). This User Agreement incorporates Rules of Behavior for using VA, and other information systems and resources under the contract. 9.1.GENERAL TERMS AND CONDITIONS FOR ALL ACTIONS AND ACTIVITIES UNDER THE CONTRACT: Contractor agrees to abide by these terms and account for the "I" and "my" and "me" used in these rules. 9.1.1I understand and agree that I have no reasonable expectation of privacy in accessing or using any VA, or other Federal Government information systems. 9.1.2I consent to reviews and actions by the Office of Information & Technology (OI&T) staff designated and authorized by the VA Chief Information Officer (CIO) and to the VA OIG regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA. These actions may include monitoring, recording, copying, inspecting, restricting access, blocking, tracking, and disclosing to all authorized OI&T, VA, and law enforcement personnel as directed by the VA CIO without my prior consent or notification. 9.1.3I consent to reviews and actions by authorized VA systems administrators and Information Security Officers solely for protection of the VA infrastructure, including, but not limited to monitoring, recording, auditing, inspecting, investigating, restricting access, blocking, tracking, disclosing to authorized personnel, or any other authorized actions by all authorized OI&T, VA, and law enforcement personnel. 9.1.4I understand and accept that unauthorized attempts or acts to access, upload, change, or delete information on Federal Government systems; modify Federal government systems; deny access to Federal government systems; accrue resources for unauthorized use on Federal government systems; or otherwise misuse Federal government systems or resources are prohibited. 9.1.5I understand that such unauthorized attempts or acts are subject to action that may result in criminal, civil, or administrative penalties. This includes penalties for violations of Federal laws including, but not limited to, 18 U.S.C. §1030 (fraud and related activity in connection with computers) and 18 U.S.C. §2701 (unlawful access to stored communications). 9.1.6I agree that OI&T staff, in the course of obtaining access to information or systems on my behalf for performance under the contract, may provide information about me including, but not limited to, appropriate unique personal identifiers such as date of birth and social security number to other system administrators, Information Security Officers (ISOs), or other authorized staff without further notifying me or obtaining additional written or verbal permission from me. 9.1.7I understand I must comply with VA's security and data privacy directives and handbooks. I understand that copies of those directives and handbooks can be obtained from the Contracting Officer. If the contractor believes the policies and guidance provided by the Contracting Officer is a material unilateral changeto the contract, the contractor must elevate such concerns to the Contracting Officer for resolution. 9.1.8I will report suspected or identified information security/privacy incidents to the Contracting Officer and to the local ISO or Privacy Officer as appropriate. 9.2.GENERAL RULES OF BEHAVIOR 9.2.1Rules of Behavior are part of a comprehensive program to provide complete information security. These rules establish standards of behavior in recognition of the fact that knowledgeable users are the foundation of a successful security program. Users must understand that taking personal responsibility for the security of their computer and the information it contains is an essential part of their job. The following rules apply to all VA contractors. I agree to: 9.2.1.1Follow established procedures for requesting, accessing, and closing user accounts and access. I will not request or obtain access beyond what is normally granted to users or by what is outlined in the contract. 9.2.1.2Use only systems, software, databases, and data which I am authorized to use, including any copyright restrictions. 9.2.1.3I will not use other equipment (OE) (non?contractor owned) for the storage, transfer, or processing of VA sensitive information without a VA CIO approved waiver, unless it has been reviewed and approved by local management and is included in the language of the contract. If authorized to use OE IT equipment, I must ensure that the system meets all applicable 6500 Handbook requirements for OE. 9.2.1.4Not use my position of trust and access rights to exploit system controls or access information for any reason other than in the performance of the contract. 9.2.1.5Not attempt to override or disable security, technical, or management controls unless expressly permitted to do so as an explicit requirement under the contract or at the direction of the Contracting Officer or ISO. If I am allowed or required to have a local administrator account on a government?owned computer, that local administrative account does not confer me unrestricted access or use, nor the authority to bypass security or other controls except as expressly permitted by the VA CIO or CIO's designee. 9.2.1.6Contractors' use of systems, information, or sites is strictly limited to fulfill the terms of the contract. I understand no personal use is authorized. I will only use other Federal government information systems as expressly authorized by the terms of those systems. I accept that the restrictions under ethics regulations and criminal law still apply. 9.2.1.7Grant access to systems and information only to those who have an official need to know. 9.2.1.8Protect passwords from access by other individuals. 9.2.1.9Create and change passwords in accordance with VA Handbook 6500 on systems and any devices protecting VA information as well as the rules of behavior and security settings for the particular system in question. 9.2.1.10Protect information and systems from unauthorized disclosure, use, modification, or destruction. I will only use encryption that is FIPS 140?2 validated to safeguard VA sensitive information, both safeguarding VA sensitive information in storage and in transit regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA. 9.2.1.11Follow VA Handbook 6500.1, Electronic Media Sanitization to protect VA information. I will contact the Contracting Officer for policies and guidance on complying with this requirement and will follow the Contracting Officer's orders. 9.2.1.12Ensure that the Contracting Officer has previously approved VA information for public dissemination, including e?mail communications outside of the VA as appropriate. I will not make any unauthorized disclosure of any VA sensitive information through the use of any means of communication including but not limited to e?mail, instant messaging, online chat, and web bulletin boards or logs. 9.2.1.13Not host, set up, administer, or run an Internet server related to my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA unless explicitly authorized under the contract or in writing by the Contracting Officer. 9.2.1.14Protect government property from theft, destruction, or misuse. I will follow VA directives and handbooks on handling Federal government IT equipment, information, and systems. I will not take VA sensitive information from the workplace without authorization from the Contracting Officer. 9.2.1.15Only use anti?virus software, antispyware, and firewall/intrusion detection software authorized by VA. I will contact the Contracting Officer for policies and guidance on complying with this requirement and will follow the Contracting Officer's orders regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with VA. 9.2.1.16Not disable or degrade the standard anti?virus software, antispyware, and/or firewall/intrusion detection software on the computer I use to access and use information assets or resources associated with my performance of services under the contract terms with VA. I will report anti?virus, antispyware, firewall or intrusion detection software errors, or significant alert messages to the Contracting Officer. 9.2.1.17Understand that restoration of service of any VA system is a concern of all users of the system. 9.2.1.18Complete required information security and privacy training, and complete required training for the particular systems to which I require access. 9.3.ADDITIONAL CONDITIONS FOR USE OF NON? VA INFORMATION TECHNOLOGY RESOURCES 9.3.1When required to complete work under the contract, I will directly connect to the VA network whenever possible. If a direct connection to the VA network is not possible, then I will use VA approved remote access software and services. 9.3.2Remote access to non?public VA information technology resources is prohibited from publicly? available IT computers, such as remotely connecting to the internal VA network from computers in a public library. 9.3.3I will not have both a VA network line and any kind of non?VA network line including a wireless network card, modem with phone line, or other network device physically connected to my computer at the same time, unless the dual connection is explicitly authorized by the Contracting Officer. 9.3.4I understand that I may not obviate or evade my responsibility to adhere to VA security requirements by subcontracting any work under any given contract or agreement with VA, and that any subcontractor(s) I engage shall likewise be bound by the same security requirements and penalties for violating the same. 9.4.STATEMENT ON LITIGATION This User Agreement does not and should not be relied upon to create any other right or benefit, substantive or procedural, enforceable by law, by a party to litigation with the United States Government. 9.5.ACKNOWLEDGEMENT AND ACCEPTANCE I acknowledge receipt of this User Agreement. I understand and accept all terms and conditions of this User Agreement, and I will comply with the terms and conditions of this agreement and any additional VA warning banners, directives, handbooks, notices, or directions regarding access to or use of information systems or information. The terms and conditions of this document do not supersede the terms and conditions of the signatory's employer and VA. Print or type your full nameSignature Contractor's Company NamePosition Title Office Phone Part 10. Changes to the Statement of Work (SOW): Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WDCVARO372/WDCVARO372/VA101V16Q0474/listing.html)
 

Document(s)

Attachment
 

File Name: VA101V-16-Q-0474 VA101V-16-Q-0474.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3009411&FileName=VA101V-16-Q-0474-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3009411&FileName=VA101V-16-Q-0474-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Veterans Benefits Adminstration;Roanoke Regional Office;210 Franklin Rd, SW;Roanoke, VA

Zip Code: 24011
 

Record

SN04275647-W 20160918/160916235145-e77d9254406be4deb79ec6c99e8a7b9e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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