SOLICITATION NOTICE
H -- Fire Extinguishers Maintenance and Service - Attachments I- VIII
- Notice Date
- 9/19/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423990
— Other Miscellaneous Durable Goods Merchant Wholesalers
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute of Environmental Health Sciences, Office of Acquisitions, Office of Management, 530 Davis Drive, Durham, North Carolina, 27713, United States
- ZIP Code
- 27713
- Solicitation Number
- NIEHS-4305723
- Archive Date
- 9/19/2017
- Point of Contact
- Teresa A. McCall, Phone: 9195410387
- E-Mail Address
-
teresa.mccall@nih.gov
(teresa.mccall@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Statement of Work and Pricing Attachments 1. Under the authority of Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures and Simplified Procedures for Certain Commercial Items and FAR Part 12, Commercial Items, the National Institute of Environmental Health Sciences (NIEHS) is soliciting quotes to competitively award a firm, fixed price Purchase Order for Fire Extinguisher Maintenance and Service. The period of performance will be September 26, 2016 through September 25, 2021 with a twelve (12) month base year and four (4) optional years. 2. The proposed acquisition is unrestricted The associated NAICS code is 423990 "Other Miscellaneous Durable Goods Merchant Wholesalers" with size standard of 100 Employees. This solicitation is issued under FAR Part 13. 3. The following is a list of the associated contract line item numbers: Line Item 001 FFP/FOB Perform annual maintenance and service on NIEHS fire extinguishers; Quantity: 700; Unit of Issue: LOT Line Item 002 FFP/FOB 1st Option Year Perform annual maintenance and service on NIEHS fire extinguishers; Quantity: 700; Unit of Issue: LOT Line Item 003 FFP/FOB 2nd Option Year Perform annual maintenance and service on NIEHS fire extinguishers; Quantity: 700; Unit of Issue: LOT Line Item 004 FFP/FOB 3rd Option Year Perform annual maintenance and service on NIEHS fire extinguishers; Quantity: 700; Unit of Issue: LOT Line Item 005 FFP/FOB 4th Option Year Perform annual maintenance and service on NIEHS fire extinguishers; Quantity: 700; Unit of Issue: LOT 4. This requirement shall The vendor shall conduct annual maintenance procedures and external visual examination of all fire extinguishers at NIEHS in accordance with National Fire Protection Association (NFPA) 10, Portable Fire Extinguishers. The inspection will determine if a 6-year interval examination or hydrostatic test is due. Vendor shall provide training certificates applicable to work being performed, shall have general liability insurance of at least $2.5 million, provide references, documentation of experience, cost; shall have documentation of automobile insurance, worker's compensation insurance, and DOT certified test station and all additional requirements as listed in the Statement of Work (SOW), Attachment I. 5. Service will be performed on the NIEHS, Research Triangle Park, NC campus for a base period of twelve (12) months and four one-year options. 6. Responses must be submitted electronically only to the Contracting Specialist, Ms. Teresa A. McCall at teresa.mccall@nih.gov. FAX, mail, or hardcopy submissions will not be accepted and shall deem the Contractor's response unacceptable. 7. All information relating to the solicitation must be included in electronic format. Electronic versions of the price response shall not be submitted in a read only or password protected format. All formulas, lookup tables, and links should be intact, and no links should exist to files not included with the response. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your response. Additional Information: This is an electronic solicitation release. No hard copies will be mailed. Only written requests for additional information will be accepted. Notification of any changes shall be made only on the internet using GSA e-Buy. It is the responsibility of each quoter to review the webpage for notice of amendments, updates, or changes to current information. The responder shall provide recent and relevant past performance information on contracts that the responder has performed to demonstrate that the responder has the necessary experience to perform the requirements of the solicitation. (Recent means within the past three (3) years; relevant means similar in size, scope, and magnitude to the requirements in the solicitation.) The responder should submit information on contracts that provide the best evidence of experience similar to solicitation requirements. The responder shall submit at least three (3), if possible, but no more than five (5) references. The responder shall submit a separate page for each reference. Each reference shall include the following information: a. Contract number and contract dollar value; b. Contract performance period; c. A brief description of the contract requirements; d. Relevance of contract work performed to the solicitation requirement (size & scope); and e. Contract point of contact name, telephone number, and facsimile number. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. c. Para (c) - "30 calendar days" is changed to read "60 calendar days" d. Para (d), (e), (f), (h) & (l) - Delete in their entirety The Government intends to evaluate responses and award without discussions. Therefore, initial submissions should contain the quoter's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined to be necessary and in the best interest of the Government. 8. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. 9. a. Quotations submitted in response to this notice shall be in accordance with the pricing template in Attachment II. b. Responses must be submitted electronically. Submission of Quotes: Quotes shall be forwarded to the Contracting Specialist, Ms. Teresa McCall at teresa.mccall@nih.gov. c. No faxed quotations will be accepted. d. Mail or hardcopy submissions will not be accepted and shall deem the Contractor's response unacceptable. All information relating to the solicitation must be included in electronic format. Electronic versions of the price response shall not be submitted in a read only or password protected format. All formulas, lookup tables, and links should be intact, and no links should exist to files not included with the response. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your response. 10. Vendors not registered in the System for Award Management database at the time the requirement is to be awarded will not be considered for award. Vendors may register with SAM by accessing www.sam.gov. 11. General Quote Preparation Instructions Information requested within this RFQ shall be furnished in writing, shall be prepared in accordance with the instructions provided, and shall conform to all aspects of this RFQ and attached Statement of Work (SOW). To aid in evaluation, submitted responses shall be clearly and concisely written, as well as being neat, indexed and logically assembled. The information requested and the manner of submittal is essential to permit prompt evaluation of all quotations on a fair and uniform basis. Accordingly, any response in which material information requested is not furnished, or where indirect or incomplete answers or information are provided, may be considered unacceptable for evaluation. The following introductory information (letter format is acceptable) is required on the first page of your quote: 1. RFQ Number & Title, 2. Name and address of vendor, 3. Name, telephone number & e-mail address of main point-of-contact, 4. Name of your contract administration office, 5. Date of submission, 6. Name, title, and signature of authorized representative, 7. DUNS number, 8. Socioeconomic status, and 9. Exceptions to RFQ/Statement of Work (SOW). Quoters shall use Times New Roman font for the entire written submission on 8-1/2" x 11" pages with 1" margins (on all sides). Additionally, a minimum font size of 12 shall be used for all regular text and all tables, whereas a font size of 10 (minimum) shall be used for all graphics. The Government will not pay any costs incurred by any Quoter for the preparation and submission of a Quotation in response to this RFQ. Quoters are cautioned to ensure that their quotations are complete, address all requirements, are reflective of the evaluation factors and are submitted on the most favorable terms to reflect their best quotation. 12. Content & Instructions Responses shall consist of the following sections: Factor Title Page Limits Executive Summary Overall Page Two(2) single-sided pages 1 Technical Capability Overall Page Limit: Ten (10) single-sided pages Excluded from Overall Page Limit: Table of Contents and Cover Letter 2 Past Performance Overall Page Limit: Four (4) single-sided pages Excluded from Overall Page Limit: Table of Contents & Cover Letter 3 Price No Limit for the price quote and/or supporting narrative information. 13. Evaluation Process The Government will perform a technical and price evaluation, based on the Quoter's written submission, to assess the "best value" to the Government, price and other factors considered. Each quoter's written submission will be reviewed and evaluated on an adjectival basis, for each of the technical evaluation factors. Simple statements of compliance/reiteration (i.e., "understood"; "will comply"), without a detailed description of how compliance will be met, may not sufficiently demonstrate a quoter's ability to meet the technical requirements and may result in a rating of marginal or unacceptable. Technical evaluations will be conducted using the adjectival ratings and definitions provided below. The Government is concerned with striking the most advantageous balance between technical merit and price and an award will be made to the Quoter whose response represents the best value, as determined by the evaluation criteria described herein. An analysis of technical considerations and prices will be conducted to determine the best overall value to the Government and will consist of a pass/fail (technical) and adjectival (past performance) analysis for the listed evaluation factors, which will be weighed against the price factor. In the event that two or more quotes are determined not to have any substantial technical differences (i.e., are technically equivalent), price becomes more important and award may be made to the lower priced quotation. Award may be made to other than the Quoter with the lowest priced quotation, if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated quotation, if the Government determines that a price premium is not warranted. 14. The Government will evaluate offers in response to this request in accordance with FAR Part 8.4 procedures. (a) The Government will award a contract resulting from this solicitation to the responsible responder whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following shall be used to evaluate quotes: (i) Technical Capability Technical responses shall contain sufficient content for the Government to determine whether quoters understand and have experience with the SOW requirements. Written responses for this section will be evaluated against the evaluation criteria listed below. These subfactors will be evaluated as pass/fail and past performance and price will not be evaluated if the vendor fails this area. Subfactor 1. Insurance Training Certificates The Contractor shall show documentation of general liability insurance for a minimum of $2.5 million dollars and contractor shall show documentation of automobile insurance, worker's compensation insurance and DOT certified test station. Subfactor 2. Training Certificates Contractor shall provide Certifications for personnel who will perform maintenance and recharging of fire extinguishers. Contractor shall also have available the appropriate manufacturer's servicing manual(s), the correct tools recharge materials, lubricants, and manufacturer's replacement parts or parts specifically listed for use in the fire extinguisher. Contractor shall provide Certifications for personnel who will be performing hydrostatic testing procedures. Subfactor 3. Standard Operating Procedures (SOPs) Contractor shall provide SOP's for the following functions: annual maintenance procedures, external visual examination procedures, refilling procedures and hydrostatic test procedures. Subfactor 4. Quality Assurance, Inspection, and Test Procedures - Document capabilities to support compliance with quality assurance, inspection, and test procedures. (ii) Past Performance. Quoters shall identify, in detail, three (3) contracts, no more than five (5), which have recently been performed (within the last 3 years), or are currently being performed, which are similar in scope for services of this magnitude and complexity. The quoter shall provide the following information with respect to each of these contracts: 1. Contract number, Task Order number (if applicable), project title & description of the project 2. Total contract value and type of contract 3. Date of contract award and period of performance 4. Government Agency/Organization Name 5. Name, address and telephone number of all applicable contract points of contact 6. Brief description of contract work, scope, and responsibilities 7. Brief narrative as to how the reference relates to this effort. As part of past performance evaluation, Past Performance will be evaluated using recent and relevant information obtained from the references provided by the responder as well as past performance information independently obtained by the Government. Past Performance will be evaluated and given of rating of "Acceptable", "Unacceptable", or "Neutral" as defined below. Recent and relevant Past Performance is defined in Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items, paragraph 2.b. The Government is not required to contact all references provided by the quoter. Also, references other than those identified by the offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the offeror's past performance. Definitions of Ratings for Past Performance: Acceptable. Based on the responder's performance record, the Government has a reasonable expectation that the responder will successfully perform the required effort, or the responder's performance record is unknown. Unacceptable. Based on the responder's performance record, the Government has no reasonable expectation that the responder will be able to successfully perform the required effort. Neutral. No relevant performance record Is identifiable upon which to base a meaningful performance rating. A search was unable to identify any relevant past performance information for the quoter or key team members/subcontractors or their key personnel. This is neither a negative or positive assessment. (iii) Price Evaluation - (b) The Government will evaluate the total proposed price of performing this work (base and all options), in accordance with the price evaluation section of the RFQ. The Government will evaluate the option under FAR 52.217-8 at award. Price will not be rated adjectivally, but will be evaluated based on a comprehensive review, in accordance with the pricing content and instructions section above, and as described below. Price quotes will be evaluated with respect to accuracy and completeness based on information submitted in the written submission. This process will involve verification that figures are correctly calculated, prices are presented in the requested format, and that proposed rates and any applicable discounts are accurate. Additionally, the Government may utilize one or more of the following methods to evaluate price: • Review of the proposed level of effort and associated pricing; • Analysis of proposed labor mix; • Comparison to other quotes received; • Comparison and/or analysis based on Independent Government Cost Estimate; • Price Realism; and/or • Comparison/Analysis to historical cost. As part of the price evaluation, the Government will evaluate the Option to Extend Services (FAR Clause 52.217-8) by dividing the 12-month option period total by two (2), and adding the calculated six-month total to the quoter's total proposed price. Thus, for the purpose of evaluation, the quoter's total price will include the base period, all optional periods and the optional extension of services period. Though, quoters are only required to price the base and option periods and shall not submit a price for the potential six-month extension of services period. The Government will evaluate each quoter's past performance based upon customer satisfaction with the services provided on past or current projects. (b) Options. The Government will evaluate offers for award proposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of a quotation mailed or otherwise furnished to the successful responder within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quotation (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Notes: Quoters are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the quoter. The information obtained may be used for both the responsibility determination and the best value decision. A quoter who with no relevant past performance record will be rated neither favorably nor unfavorably and will receive a neutral rating. Contracts listed may include those entered into with Government agencies or private sector. For contractors with no relevant past performance, the government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past experience or subcontractors that will perform key aspects of the requirement. 15. All responsible sources capable of meeting NIEHS' requirement, as stated within the Request for Quotes (RFQ) and identified acceptable may submit a quote, which, if received by the response date of this announcement, shall be considered. 16. Prospective sources are reminded that an award can only be made to a Contractor who is registered in the System for Award Management (SAM) database in accordance with FAR 4.11. 17. Submission of Quotes: Quotes shall be forwarded to Ms. Teresa McCall via email to: teresa.mccall@nih.gov by September 22, 10:00 AM EDT. Facsimile or hard copies of submissions will not be accepted. 18. Any questions regarding this Solicitation should be directed via e-mail to Ms. Teresa McCall at teresa.mccall@nih. The deadline for the submittal of all questions is 2:00 p.m. on September 20, 2016.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIEHS/NIEHS-4305723/listing.html)
- Place of Performance
- Address: NIEHS, Research Triangle Park, North Carolina, 27709, United States
- Zip Code: 27709
- Zip Code: 27709
- Record
- SN04277626-W 20160921/160919235050-9c2b755b7ea607bc713d1286086cd23f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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