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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 24, 2016 FBO #5419
DOCUMENT

J -- (S)(660) Fire Alarm Service, Testing & Monitoring - Attachment

Notice Date

9/22/2016
 

Notice Type

Attachment
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25916R0597
 

Response Due

9/27/2016
 

Archive Date

1/4/2017
 

Point of Contact

Robert Woolfolk
 

E-Mail Address

.woolfolk3@va.gov<br
 

Small Business Set-Aside

Total Small Business
 

Description

Thiss is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR Subpart 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation in accordance with FAR 52.216-1. This award shall be made via Lowest Price Technically Acceptable (LPTA). This solicitation VA259-16-R-0597 is issued as a request for proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-89, effective 15 Aug 2016. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 561621, with a small business size standard of 20.5 Million. IF OFFEROR IS A GSA SCHEDULE HOLDER, ALL INFORMATION REQUESTED IN THIS NOTICE MUST BE PROVIDED, NOT JUST THE OFFEROR'S SCHEDULE NUMBER. This solicitation is a total set-side for small business. Below is a list of the contract line item numbers, quantities and units of measure including options. This contract will be effective for a base period of one year with the option to extend the contract for four (4) additional one-year periods for a total of five (5) years from the date of award. BASE YEAR: October 1, 2016 - September 30, 2017 CLINDESCRIPTIONUNITUNIT COSTTOTAL COST 0001Fire Alarm, Service, Testing & Monitoring in accordance with the statement of work.$__________$__________ TOTAL COST ALL ITEMS, BASE YEAR $__________________________________ OPTION YEAR I: October 1, 2017 - September 30, 2018 CLIN DESCRIPTIONUNITUNIT COSTTOTAL COST 1001Fire Alarm, Service, Testing & Monitoring in accordance with the statement of work.$__________$__________ TOTAL COST ITEMS, OPTION YEAR ONE $__________________________________ OPTION YEAR II: October 1, 2018 - September 30, 2019 CLINDESCRIPTIONUNITUNIT COSTTOTAL COST 2001Fire Alarm, Service, Testing & Monitoring in accordance with the statement of work.$__________$__________ TOTAL COST ALL ITEMS, OPTION YEAR TWO $_______________________________ OPTION YEAR III: October 1, 2019 - September 30, 2020 CLIN DESCRIPTIONUNITUNIT COSTTOTAL COST 3001Fire Alarm, Service, Testing & Monitoring in accordance with the statement of work.$__________$__________ TOTAL COST ITEMS, OPTION YEAR THREE $__________________________________ OPTION YEAR IV: October 1, 2020 - September 30, 2021 CLINDESCRIPTIONUNITUNIT COSTTOTAL COST 4001Fire Alarm, Service, Testing & Monitoring in accordance with the statement of work.$__________$__________ TOTAL COST ALL ITEMS, OPTION YEAR FOUR $______________________________ TOTAL COST ALL ITEMS, BASE YEAR PLUS FOUR OPTION YEARS $_______________________________ FIRE ALARM PREVENTIVE MAINTENANCE AND MONITORING SERVICE SALT LAKE CITY HEALTH CARE CENTER 500 FOOTHILL DRIVE SALT LAKE CITY, UT 84148-0001 1. Contractor shall provide full service/maintenance to include preventative maintenance (hereafter called PM service), routine and emergency repair service AND ALL ALARM MONITORING for Government owned Fire Alarm System and statement of work, (attachment B) located at the VA Medical Center, 500 Foothill Blvd., Salt Lake City, Utah 84148. This service will include all parts, labor, materials, and all other associated costs. Contractor shall inspect, Joint Commission, test, calibrate and service the equipment, as required in accordance with manufacturer, industry, NFPA and statutory requirements, in order to prevent premature equipment failures and to extend equipment life. This service may be performed separately from or in conjunction with other services. Two week notification will be given to the COR before any testing of Alarms and testing will be done with in the second month of each quarter. 2. Contractor shall provide a proposed PM checklist with the prepared bid, which will clearly state what Contractor personnel will be accomplishing during all PM visits. Upon award, this checklist will be prepared and sent to the Point of Contact (POC) after each PM is completed by the contractor. PM Checklists may be mailed to the address below: VA Medical Center 500 Foothill Blvd. Engineering Service (138) Salt Lake City, UT 84148 ATTN: PM Checklist (Operations Forman) Failure to provide the above required PM Checklist will result in a delay of payment. 3. PM service will be scheduled with the POC during normal business hours listed below, at the convenience of the Government: 8:00 a.m. to 4:30 p.m., MOUNTAIN TIME, Monday through Friday, except the following Federal holidays: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas. 4. The Contractor shall inform the POC of any original equipment manufacturer (OEM) updates and to incorporate updates which are required by the OEM to ensure performance to current product specifications. OEM updates shall be accomplished during PM visits. The contractor shall inform the POC of any optional updates provided by the OEM, and offer to provide these to the Government. The price for the update will be negotiated at the time of offer by the Contracting Officer. 5. The contractor shall provide with their bid a telephone number where they can be reached for a one hour response, for emergency repair requests, 24 hours per day, seven days per week (notification time, as stated in this contract, shall be considered to have been given at the time a message is left, or a call received): TELEPHONE NUMBER: _________________ CONTACT PERSON (OPTIONAL) __________________ 6. Upon arrival at the medical center, the contractor shall check in with the duty boiler plant operator, located in Building 6. The contractor will wear his VA Identification Badge visibly upon their person, between the height of the waist and shoulders. The contractor shall return to building 6 to check out with the boiler operator before leaving VA property. Failure to wear the required badge may result in removal from the medical center. 7. Service calls deemed to be ROUTINE by the Government, the service call will be scheduled by the POC, making every effort to arrange this repair service at a time convenient to both the contractor and the VA. 8. The contractor will respond to all emergency repair service requests within 1 hour by telephone, from the time of the initial telephone call received by the POC and/or his/her designee from VAMC SLC. If the problem cannot be resolved by telephone the contractor shall make an on-site visit in person within 2 hours of the verbal request to do so. The contractor will bring the proper tools, equipment, and parts as appropriate for the problem described. Should parts not be available immediately, the contractor will notify the POC and/or his/her designee, and obtain these unavailable parts in the most expeditious manner available. 9. Routine or PM visits will not be canceled once scheduled without the express consent of the POC. 10. Should the contractor determine that the damage or needed repair has been caused through the fault or negligence of the VA, the contractor will proceed with only that part of the repair absolutely necessary to return the equipment to working condition? The contractor will notify the Contracting Officer in writing of the repair accomplished outside the scope of the contract, and will request a separate purchase order to cover those repair costs. 11. Parts replaced under this contract shall be new or equivalent to OEM specifications and are to be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government. 12. Contractor will provide a service report, which includes both the CONTRACT NUMBER and the PURCHASE ORDER NUMBER on it, and an COMPLETE STATEMENT OF WHAT THE SERVICE/REPAIR CONSISTED OF, EACH TIME THE CONTRACTOR ACCOMPLISHES A ROUTINE OR EMERGENCY REPAIR. A complete list of all equipment, flow switch, Pull stations, speakers, strobes, tamper switches, etc. that are tested will be given to the V.A. and contract will use the V.A.'s scanning equipment for documentation. If PMs are required the contractor will use the approved PM checklist for accomplished PM service reports. LACK OF SERVICE REPORT or completion with in the second month of each quarter WILL RESULT IN NON-PAYMENT. 13. The attached service log (see Attachment A) will be maintained for each piece of equipment listed in this contract, in the area accessible to and agreed upon by the using service, contractor and POC. Upon arriving at the equipment site, contractor personnel shall log in their name and the time of arrival. Prior to departure from the site for the day, contractor personnel will log out by entering the time of departure and ensuring that all required information is written in the log. DELIVERIES OR PERFORMANCE 1. All contractor personnel/technicians will have successfully completed service and training from the manufacturer or a manufacturer accredited school and will have acquired a minimum of three (3) years' experience on the equipment to be maintained. A list of contractor personnel and proof of this accomplished training will be provided to the Contracting Officer upon request prior to award of a contract, and upon change in contractor personnel during the course of the awarded contract. This documentation will be provided and approved of prior to the performance of any maintenance and/or repairs under this contractor by contractor personnel. 2. Should the need arise for unlisted, unapproved contractor personnel to provide maintenance and/or repair on Government owned equipment, the contractor will FAX a copy of the above required documentation to the Contracting Officer and the POC simultaneously, prior to the performance of said work. 3. No unqualified individual will be allowed to perform maintenance and/or repair of any equipment under this contract. Technician trainees or other unqualified individuals may assist or observe only, however, may not be allowed to do so if their presence delays the progress of the work to be accomplished. The Government will NOT pay for unqualified individuals or technician trainees present. INVOICING/PAYMENTS All payments shall be made in arrears upon receipt of a proper invoice. All invoices will provide the following minimum information: PURCHASE ORDER CONTRACT NUMBER PERIOD OF SERVICE EQUIPMENT SERVICED All invoices shall include all applicable required Service reports (see #11 above). Original invoices will be sent to: Austin Service Center ATTN: Service Contract Invoice A COPY OF THE ABOVE INVOICE WILL BE MAILED TO: VA Medical Center Chief, Engineering Service (138) 500 Foothill Blvd. Salt Lake City, UT 84148 Invoices received with incorrect or missing information will be returned to the contractor for correction and improper invoices and no payment will be processed in accordance with Prompt Payment Clause located within this contract. SPECIAL CONTRACT REQUIREMENTS HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA A. DEFINITION "Hazardous material" is defined in Federal Standard No. 313B. (Federal Standards are sold to the public through: General Services Administration (3FFN), Room 6622, 7th & D Sts., S.W., Washington, D.C. 20407). B. GENERAL I. The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Government activities to apprise their employees of a. All hazards to which they may be exposed; b. Relative symptoms and appropriate emergency treatment; and c. Proper conditions and precautions for safe use and exposure. II. Contractors and their subcontractors of any tier are required to submit hazardous materiel data for all hazardous materials that they bring on site or have delivered to the medical center. Federal Standard No. 313B (Materiel Safety Data Sheets, Preparation and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with Government contracts. III. Contractors shall submit hazardous material identification on the following: a. All items in, or ordinarily catalogued under, the Federal Supply Classes listed in Table 1 of Appendix A of Federal Standard No. 313B. b. Items having hazardous characteristics in the Federal Supply Classes listed in Table II of Appendix A of Federal Standard No. 313B. c. Any other material designated by a Government technical representative as potentially hazardous and requiring safety controls. C. COMPLIANCE FAILURE Failure to comply with the above requirements in this section, could be cause for termination in accordance with Default clause listed within the contract. PERSONAL PROTECTIVE EQUIPMENT (PPE) Contractors and their subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations. SCOPE OF WORK: TESTING OF EQUIPMENT Contractor shall test fire alarm system devices in accordance with this statement of work. MONTHLY TESTING A MONTHLY TEST OF THE Dialer System will be conducted within the first two weeks of each month. QUARTERLY TESTING OF CIRCUITS Contractor shall do quarterly testing of all Fire Alarm Systems to include but not limited to the following: Test all panel functions, functional test of all input devices, output devices, batteries and charging equipment. Test, inspect and verify the labeling of all audio/visual devices and documentation of function by using VA's bar code system, including down loading to VA computer and hard copy. Inspect condition of all equipment. Provide preventative maintenance on all components of the Fire Alarm Systems, Repair or Replace any failed component or devices. Replace all batteries on a life cycle replacement plan, insuring no failures. Clean and do preventative maintenance to the CPU in the Control Room at B-6. Verify that all input alarm on each panel causes a panel alarm and transmits a signal to the fire dispatch company. Verify that a trouble condition sounds a local audible trouble alarm and transmits a trouble signal on the base loop system if an input zone is silenced, a ground condition occurs, if power is shut off; or, if there is an open, on an input or output zone. On the main fire alarm panel verifies that the code generator panel properly functions and that all output circuits receive signals. Verify that electromagnetic hold-open devices, smoke dampers or shutdown of fan units have operated properly. Complete all tests required by NFPA, Joint Commission and VA requirements within each quarter. Quarterly testing of the Fire Alarm Systems Contractor shall do testing of the Fire Alarm Systems Annually, testing the buildings listed per the attached schedule within 30 days of the previous annual inspection. Also each inspection the contractor will test the Water Flow and tamper switches in all buildings. The testing of the Fire Alarm Systems is to include but not limited to the following: Test all panel functions; Schedule: Complete testing of all devices and Panel functions in buildings 1, 2, 3, 4, 5, 6, 7, 8, 9, 13, 14, 16, 32, 38, and 48 Test the Water Flow and Tamer Switches in all buildings including Fisher House Fire Curtains. ANNUAL TESTS OF ACTIVATING DEVICES Contractor shall activate each device and verify that all manual stations, smoke detectors, strobes, fire curtains and voice annunciation systems alarm at the fire alarm panel, that the panel properly produces the proper output code and that the panel properly transmits an alarm to the fire dispatch company. All testing is to be done in accordance with NFPA, Joint Commission, V.A., State and Local specifications. FIRE ALARM Contractor shall inspect and maintain the fire alarm system equipment listed on the equipment listing page hereof (Attachment C) in good operating condition throughout the term of the contract agreement. Service will consist of regularly scheduled preventative maintenance calls, all engineering updates and necessary remedial (repairs) service. The total charge of this service shall include ALL parts, ALL materials, all labor and travel to maintain and repair the complete Fire Alarm System. All service provided as part of this agreement shall be performed during normal business hours (weekdays 8:00 AM - 4:30 PM, not including official Federal Holidays). Labor when requested to be performed at other than normal hours shall be payable at the premium portion of the overtime (overtime rate minus regular hourly rate = ½ regular hourly rate). Further responsibilities are outlined in Section 1.1C Maintenance below. FIRE ALARM MONITORING FOR ALL VA SALT LAKE CITY BUILDINGS Contractor shall monitor all fire alarm systems for the VA Salt Lake City campus. All alarms are to be reported to the COR or the designee immediately, the designee during normal and off business hours is always the Boiler Plant Operator at 801-582-1565 ex 1043. 1.RESPONSIBILITIES OF CONTRACTOR 1A. Written Reports: Contractor shall provide the VAMC with a copy of the inspection sheet before they leave VA property on the day of each inspection. A detailed typewritten report will be provided to the VA within a maximum of two weeks after the completion of each periodic inspection, which is to include all conditions found, all needed repairs, date repairs are scheduled to be completed, name of tech to make repairs. All repairs will be completed within four (4) week of inspection. When repairs are completed contactor will submit a report to include location of the repair, the line item on the inspect report that was repaired, what action was taken to complete repair, who made the repair, what parts were replaced, and the findings from the retesting to insure that the repair corrected the problem. Also this report will include any recommendations to improve the system or keep the problem from happening again. 1B.Testing: The contractor shall be required to test the system within the first two weeks of the last annual inspection to assure that the system is tested with in that month. Contractor must coordinate TWO WEEKS before testing with Operations Foremen and notify the Boiler Plant Operator and Fire Dispatch Company on day of testing where and when they will start. 1C.Maintenance: A. Contractor shall supply the VA with a PM checklist within TWO WEEKS of contract award date for approval prior t that checklist being placed in use for further work performance. B.The contractor shall test, clean, adjust, repair and replace any and all components as necessary to keep the complete systems in reliable condition and proper working order that meets or exceeds NFPA, Joint Commission or VA standards at no extra cost to the VAMC. C. Contractor will furnish all tools, test instruments, cleaning material and parts required to perform the inspections. D.Battery and charger maintenance and replacement shall be included at no extra cost to the VAMC. E.All work shall be in accordance with applicable NFPA, Joint Commission and V.A. standards and requirements. F.At completion of each inspection the contractor shall give the VAMC a copy of the inspection sheet before leaving the property. G. If the system is not in satisfactory operating condition, the contractor shall make needed repairs within Twenty-Four (24) hours or within one working day give the VA an acceptable date when the system will be placed back in proper working order. I.Contractor shall provide the VAMC with a 24 hour emergency repair number to be used in case of a system failure. J.CONTRACTOR MUST PROVIDE IN WRITING TO THE VAMC THAT HE CAN OBTAIN SIEMENS CORPORATION PARTS AND THAT HE WILL USE ONLY SIEMANS PARTS FOR REPAIRS ON SIEMANS CORPORATION EQUIPMENT. K.Inspection and testing will be in accordance with NFPA, V.A., JOINT COMMISSION REQUIREMENTS. L.Problems found to be existing on acceptance of contract shall be brought to the attention of the COTR and arrangements will be made for the repaired to be done by the contractor. M.CONTRACTOR MUST HAVE ON STAFF ONE OR MORE NICET LEVEL IV CERTIFIEDTECHNICIANS. ALL SERVCIE TECHNICIANS THAT WILL BE WORKING ON THE FIRE ALARM SYSTMS MUST BE REGISTERED AS A STATE OF UTAH MASTER FIRE ALARM TECHNICIAN. THE CONTRACTOR WILL PROVIDE TO THE VAMC A COPY OF FOLLOWING CERTIFICATIONS FOR THE COMPANY AND EACH TECHNICIAN THAT MAY BE WORKING ANY FIRE SYSTEMS State of Utah Department of Public Safety Master Fire Alarm Technician (for each technician) NICET Certifications N.CONTRACTOR WILL NOT HAVE ANY UNCERTIFIED TECHNICIAN WORKING ON ANY EQUIPMENT AT ANY TIME. O.Contractor must coordinate before testing all systems with the following: Operations Foreman, Boiler Plant Operator, Fire Dispatch Company. 2.ROUTINE AND EMERGENCY REPAIR SERVICE: A.Routine Service Calls: (1)Definition:A routine service call is one which, in the estimation of the VA, it is not necessary for the contractor to provide immediate service. (2)Response Time:For routine service calls the contractor shall make arrangements to perform the service during SLC VAMC's normal business hours (8:00 AM - 4:30 PM, Monday-Friday, except Federal Holidays). Routine or preventive maintenance (PM) calls shall not be canceled due to a request from the using service once scheduled without the express consent of the COR for that contract and shall be rescheduled to still be completed as required within the time frame as set forth in section 1.1A.B in these specification. (3)Payment:Payment for routine service calls is included in the price of this contract, and no additional changes shall accrue. B.Emergency Service Calls: (1)Definition:An emergency service call is one for which, in the estimation of the VA, it is necessary for the contractor to provide immediate service. (2)Response Time:Prompt emergency service shall be provided in response to a request by telephone or otherwise from (1) the Contracting Officer, (2) Chief, Engineering Service, and/or (3) their designee. The contractor shall respond by telephone to the initial telephone call from the Salt Lake City VAMC. This response time shall be within one (1) hour, after SLC VAMC notifies the contractor of the problem. If the problem cannot be resolved over the telephone, the contractor shall respond in person within two (2) hours after the verbal request by the SLC VAMC to make an on-site service call. Failure to respond is unacceptable at any time. This requirement shall be interpreted to mean that after the contractor is notified he shall be on-site within the specified time frame with the proper tools, equipment and parts as appropriate for the problem as described, unless the VA agrees to another time frame prior to the time when the contractor is due. Contractor is responsible for bringing the appropriate parts with him when responding to any service call. If parts are not immediately available, the contractor will so notify the VA with a schedule of delivery and installation to correct the problem. This schedule must be agreeable with the VA. 3. CALL BACK SERVICE DUE TO POOR OR INADEQUATE REPAIRS: Call back service shall be provided in the same time frame as emergency repair services. Call back service refers to the need for service due to poor or inadequate repairs by the contractor. Call back service will be done after normal working hours, if needed, at no additional charge to the government unless some other time is agreed upon by the Contracting Officer, Chief, Engineering Service or his representative. A.Service calls necessitated by damage to the equipment caused through the fault or negligence of the VA. The contractor shall proceed to repair the equipment as though covered by the service contract. The determination of fault or negligence by the VA may be determined after the service is completed. The determination as to whether or not the VA was negligent will be decided by the Contracting Officer based upon evidence provided by the contractor and the VAMC: the decision of the Contracting Officer will be final, subject to appeal in accordance with the Disputes Section of this contract. B.In the event a service call is required to repair equipment determined by the Contracting Officer to be damaged through the fault or negligence of the VA, a separate purchase order will be issued to cover the cost of the service (including parts, labor and travel). The amount of this separate purchase order will be mutually agreed upon by the Contracting Officer and the contractor. 5.PARTS SERVICES: Parts service provides for replacement parts found to be defective while servicing the equipment. Parts that are replaced under this contract shall be new or equivalent to O.E.M. specifications and are to be warranted against defects in material and workmanship during the terms of this agreement or 90 days, whichever is longer. Parts removed and replaced shall become the property of the contractor. Costs of parts shall be borne by the contractor. 6.RESPONSIBILITIES OF THE VA: The VA shall provide Contractor authorized personnel access to the equipment and adequate working space during the specific periods to perform service. 7.EXCLUSIONS: This service agreement does not include the supplying of operating supplies, consumable, refinishing (painting) the equipment of furnishing materials for that purpose, or electrical repairs external to the equipment. External electrical repair shall be construed as the point at which electrical service is provided by the VA (i.e. Cord cap or service disconnect). ? The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition; with the following addendum. FAR 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (FEB 2015) a.In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. b.The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. c.Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) FAR 52.204-16, Commercial and Government Entity Code Reporting (NOV 2014) FAR 52.204-17, Ownership or Control of Offeror (NOV 2014) FAR 52.209-5, CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010) (a)(1) The Offeror certifies, to the best of its knowledge and belief, that -- (i) The Offeror and/or any of its Principals -- (A) Are [_] are not [_] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; (B) Have [_] have not [_], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation); and (C) Are [_] are not [_] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and (D) Have [_], have not [_], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied. (1) Federal taxes are considered delinquent if both of the following criteria apply: (i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted. (ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded. (2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment. (iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code). (ii) The Offeror has [[_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency. (2) "Principal," for the purposes of this certification, means an officer; director; owner; partner; or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. (b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. (c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror non-responsible. (d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. (e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. (End of Provision) FAR 52.216-1, Type of Contract (APR 1984) FAR 52.233-3, PROTEST AFTER AWARD (AUG 1996) (a) Upon receipt of a notice of protest (as defined in FAR 33.101) or a determination that a protest is likely (see FAR 33.102(d)), the Contracting Officer may, by written order to the Contractor, direct the Contractor to stop performance of the work called for by this contract. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Upon receipt of the final decision in the protest, the Contracting Officer shall either -- (1) Cancel the stop-work order; or (2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract. (b) If a stop-work order issued under this clause is canceled either before or after a final decision in the protest, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if -- (1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and (2) The Contractor asserts its right to an adjustment within 30 days after the end of the period of work stoppage; provided that if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal at any time before final payment under this contract. (c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement. (d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order. (e) The Government's rights to terminate this contract at any time are not affected by action taken under this clause. (f) If, as the result of the Contractor's intentional or negligent misstatement, misrepresentation, or miscertification, a protest related to this contract is sustained, and the Government pays costs, as provided in FAR 33.102(b)(2) or 33.104(h)(1), the Government may require the Contractor to reimburse the Government the amount of such costs. In addition to any other remedy available, and pursuant to the requirements of Subpart 32.6, the Government may collect this debt by offsetting the amount against any payment due the Contractor under any contract between the Contractor and the Government. (End of Clause) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) (a) Any protest filed by an interested party shall: (1) Include the name, address, fax number, and telephone number of the protester; (2) Identify the solicitation and/or contract number; (3) Include an original signed by the protester or the protester's representative and at least one copy; (4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents; (5) Specifically request a ruling of the individual upon whom the protest is served; (6) State the form of relief requested; and (7) Provide all information establishing the timeliness of the protest. (b) Failure to comply with the above may result in dismissal of the protest without further consideration. (c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation. (End of Provision) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW., Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer. (End of Provision) VAAR 852.252-70, SOLICITATION PROVISIONS OR CLAUSES INCOPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. [Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision) (End of Addendum to 52.212-1) The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS, applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The Government intends to award only one (1) contract to the responsible offeror whose proposal is responsive to the solicitation and determined to be the best overall value to the Government. In order to determine best overall value, this acquisition will utilize Lowest Price Technically Acceptable (LPTA). The final contract award decision shall be based on LPTA. Also, the Government will not recognize any value from a proposal exceeding the Government's minimum technical requirements. Each offeror's proposal will be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements of the statement of work and demonstrates a thorough knowledge and understanding of those requirements. An evaluation rating of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical evaluation. If an Offeror receives a technical rating of "Non-Acceptable" they will not be considered for award. Additionally, any offeror who proposes to perform work for an unrealistically low price will not be considered. 2.Past Performance: Offeror shall provide three references of organizations in which they have provided the same or similar type of service. References shall include a point of contact, position held by the point of contact, company name, telephone number, mailing address and email address. 3.Price: Offeror's price shall be evaluated to determine its fair and reasonableness. Technical and past performance, when combined, is more significant than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS shall be submitted with the offer. The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS, applies to this acquisition, with the following addendum: FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days of the expiration date of the current contract period. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000); a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of clause) FAR 52.232-19 Availability of Appropriated Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30, 2016. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) VAAR 852.203-70 Commercial Advertising (JAN 2008); VAAR 852.237-70 Contractor Responsibilities (APR 1984); The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of UTAH. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) and VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008). LIMITATIONS ON SUBCONTRACTING - MONITORING AND COMPLIANCE: This solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS applies to this acquisition including the following clauses: FAR 52.203-6 -- Restrictions on Subcontractor Sales to the Government (OCT 1995); FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (JUL 2013); FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013); FAR 52.209-10; Prohibition on Contracting with Inverted Domestic Corporations (DEC 2014); FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011); FAR 52.219-8 Utilization of Small Business Concerns (OCT 2014); FAR 52.219-14 Limitations on Subcontracting (NOV 2011); FAR 52.219-28 Post-Award Small Business Program Re-representation (JUL 2013); FAR 52.219-28 Post-Award Small Business Program Re-representation (JUL 2013); FAR 52.222-3 Convict Labor (JUNE 2003); FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015); FAR 52.222-26 Equal Opportunity (APR 2015); FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUL 2014); FAR 52.222-41 Service Contract Labor Standards (MAY 2014); FAR 52.222-50 Combating Trafficking in Persons (MAR 2015); FAR 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2014); FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008); and FAR 52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management (JUL 2013) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) Employee Class Monetary Wage-Fringe Benefits 23530 - Machinery Maintenance Mechanic WG-10 FAR 52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts) (MAY 2014). DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determination 2015-5419, Revision Number 2, dated Dec 29, 2015. Any revisions will be incorporated into the resulting contract in their entirety. The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below: http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm Proposals shall include the RFP number, the proposed unit price, the proposed extended price, any prompt payment discount terms, company name, the company point of contact, address, phone number, fax number, e-mail address, Tax Identification Number, DUNS number, and business size status. Any offeror that does not provide all the documentation requested shall be unresponsive and not be considered for award. All information has been posted and there are no other documents available. Please email all offers to Robert Woolfolk II at robert.woolfolk3@va.gov, Contract Specialist no later than 3:00 P.M. Mountain Daylight Time on September 27, 2015. PROPOSALS SUBMITTED BY FASCIMILE (FAX MACHINE) WILL NOT BE ACCEPTED. You may contact Robert Woolfolk II, via email at robert.woolfolk3@va.gov. Any questions regarding this solicitation must be submitted via email to the contract specialist no later than 10:00 am MDT on September 26, 2016.
 

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File Name: VA259-16-R-0597 VA259-16-R-0597.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3021175&FileName=VA259-16-R-0597-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3021175&FileName=VA259-16-R-0597-000.docx

 

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Zip Code: 84148-0001
 

Record

SN04283403-W 20160924/160922234553-a6f3ecf2ab2e4404796960f9a9cc33bc (fbodaily.com)
 

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