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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 24, 2016 FBO #5419
DOCUMENT

Q -- anaerobe testing - Attachment

Notice Date

9/22/2016
 

Notice Type

Attachment
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
 

ZIP Code

23667
 

Solicitation Number

VA24616Q1650
 

Response Due

9/27/2016
 

Archive Date

1/4/2017
 

Point of Contact

Keeshia Newman
 

E-Mail Address

5-3941<br
 

Small Business Set-Aside

N/A
 

Description

COMBINED SYNOPSIS/SOLICIATION VA246-16-Q-1650 ANAEROBES TESTING (I)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued. (II)This solicitation is issued as a Request for Quote (RFQ). Submit written proposals on RFQ VA246-16-Q-1650. (III)The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89. (IV)Any amendments issued to this solicitation will ONLY be available on the FBO website (www.fbo.gov). (V)The Network Contracting Office 6-SAO East intends to award a firm-fixed price contract to purchase SERVICE AGREEMENT FOR RICHMOND VAMC 1201 BROAD ROCK BOULEVARD RICHMOND, VA 23249. (VI)The North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 1000 employees. This procurement is unrestricted and all eligible offerors may submit quotes. All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. (VII)Questions concerning this solicitation shall be addressed to Keeshia Newman, Contract Specialist, and emailed to Keeshia.newman@va.gov. All questions or inquires must be submitted no later than 12:00 pm Eastern Standard time on 9/26/2016. No phone call will be accepted. (VIII)The Government will award a contract resulting from this RFQ to the responsible offeror whose quote is the lowest price technically acceptable. Quotes are due by 12:00 P.M. Eastern Standard time on September 27, 2016. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to Keeshia.newman@va.gov. SUBCONTRACTING PLAN--MONITORING AND COMPLIANCE (JUN 2011) (I) This solicitation includes FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirement. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing the contractor's compliance with the plan, including reviewing the contractor's accomplishments in achieving the subcontracting goals in the plan. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting plan. (II)This combined solicitation/synopsis is for the purchase of the following commercial items: CLINESTIMATED QUANITYUNITUNIT PRICEESTIMATED AMOUNT 0001COST OF TRANSPORTATION, CULTURE AND BIOCHEMICAL MEDIA REQUIRED FOR RECOVERY AND IDENTIFICATION OF ANAEROBES FROM PATIENT CULTURE POP 10/1/2016-9/30/201712MO STATEMENT OF WORK 652-17-1-096-0016 Anaerobic Systems DESCRIPTION OF REQUIREMENT 1. SPECIFICATIONS Hunter Holmes McGuire Veterans Affairs Medical Center (VAMC) Richmond, Virginia, hereinafter referred to as the VAMC, has a requirement for Quality Control/Reagents/Consumable Supplies in order to be able to this medium is used to recover and isolate anaerobic bacteria from patient specimens. The quality of product produced and supplied by this company, Anaerobe Systems insures that the absence of organism recovery indicates that an anaerobe is not the etiological agent of disease, not poor environment for use with Anaerobic Systems. All products provided must be certified compatible for use with VAMC validation. Products listed in this contract are manufactured by Anaerobic Systems. These products have been previously tested and used by VAMC Laboratory Service and have been found to be 100% acceptable for the past Fiscal year. Products required include but not limited to: a. Media (proprietary) b.Transportation cost 2.CONTRACT TYPE AND TERM The VAMC intends to award a estimated indefinite delivery indefinite quantity commercial supply contract for the reagents listed in the Schedule of Items, limited to the Hunter Holmes McGuire VAMC located in Richmond, VA at 1201 Broad Rock Blvd. Richmond, VA 23249. The contract effective date shall begin on October 1, 2016 and shall be for a base period of one year with four (4) 12-month options to renew. The Contractor shall be notified by written notice, within 60 days of the contract anniversary date, of Richmond VAMC's intent to renew. If the option periods are exercised by the VA, the contract will expire on September 30, 2021. 3. PRODUCT QUALITY AND QUALITY CONTROL All products offered to the Richmond VAMC must be of the same consistent high quality as would be offered to the general commercial public in the United States. (a) All products are purchased subject to acceptance by the VAMC Laboratory Service. Products that fail to meet quality control criteria of the VAMC Laboratory Service will not be accepted. Products will be rejected and discarded or returned at Contractor's expense if found unsatisfactory by VAMC Laboratory Service when they are received, or later if deterioration of the product occurs before the expiration date. VAMC will not be financially liable for unacceptable materials. (b) All products must be tested for quality control by the manufacturer, and only those products that pass quality control will be sent to VAMC. The contractor will demonstrate documentation of quality control performance of any item upon request of the VAMC. (c) Substitution of product may not be made without the approval of the VAMC Laboratory Service and the Contracting Officer or his/her designee. (d) All defective or inferior products must be replaced within 48 hours at no cost to the VAMC. (e) VAMC is not required to return unacceptable products, but may do so in the rare case where a limited number of items may be returned to solve a quality control problem. (f) It is the vendor's responsibility to provide VAMC with recall notice on any product that has been delivered to this facility that may be defective. Notification shall be made to the Contracting Officer via the most expedient method. 4. CUSTOMER SERVICE A company representative shall visit or phone the VAMC Laboratory no less than once per quarter to review account, provide product information, and answer questions or to handle any problems that may arise. 5.ONE LOT PER DELIVERY The term "lot" as applies to this contract, is defined as being dispensed from a common reservoir. Reagent/media product shall be shipped by one lot number per line item per delivery. Multiple deliveries per line item per delivery must be confirmed by the VAMC Laboratory prior to shipment. The VAMC Laboratory reserves the right to return all products delivered in multiple lot numbers. 6.ROTATION OF STOCK To assure rotation of stock at the distributor, each lot of a product received must have an expiration date the same or later than previously received. ONLY ONE LOT of any item may be shipped per delivery, unless part is the "old" lot previously received and part is the "New" lot which will be shipped for the next delivery. 7.SHELF LIFE All products must be received in the Laboratory with at least 2/3 of the shelf life remaining. The manufacturer/distributor will provide and update when necessary a shelf life list (time from production to outdate) for each product purchased. 8. CERTIFICATES OF PERFORMANCE Company shall provide "certificates of performance" for each lot shipped stating compliance with your company's standards, FDA potency requirements, and CLSI standards where they exist. 9.PRODUCT SUBSTITUTION No product substitutions will be accepted without the prior approval of the VAMC Laboratory Service and Contracting Officer. 10. UNINTERRUPTED SOURCE OF SUPPLY By submission of a quotation and acceptance of the contract, the offeror guarantees to provide an uninterrupted source of supply of the established item(s) from which to satisfy the Government's requirement for the performance period of the contract. If however, the contractor anticipates terminating production of an established item(s) and contemplates replacement with alternative item(s), the VA reserves the right to evaluate the potential replacement item(s). There is no guarantee that VA will evaluate any replacement item(s) favorably. If the VA determines the replacement item(s) is unacceptable, that item may be removed from the contract. 11. PLACEMENT OF ORDERS/ORDERING PROCEDURES The Contractor shall provide supplies under this contract only as directed in delivery orders. In accordance with FAR 16.505, each delivery order will include: (i) Date of order (ii) Contract number and order number (iii) Contract item number and description, quantity, and unit price or estimated cost or fee (iv) Delivery or performance date (v) Place of delivery or performance (including consignee) (vi) Packaging, packing, and shipping instructions, if any (vii) Accounting and appropriation data (viii) Method of payment and payment office, if not specified in the contract (ix) Any other pertinent information. Delivery orders for the products will be issued on an as needed basis for a bulk quantity of items. (a)Deliveries for all of the line items will be on an on-demand, as needed basis. Supplies for each Delivery Order may be requested either verbally or in writing with the contractor to meet their scheduling needs, up to the bulk delivery order total. Oral or telecommunication requests will be issued only by the Contracting Officer or an authorized Ordering Official from the VAMC located at 1201 Broad Rock Blvd., Richmond, VA 23249. (b) The Contracting Officer may issue Delivery Orders under this contract obligating funds for the procurement of specific quantities of reagents prior to the Government needing delivery of said ordered quantities. Delivery Orders may be issued authorizing an Ordering Officer to place orders against the delivery order and schedule specific delivery dates and quantities up to, but not exceeding the total quantity authorized by the Contracting Officer. 12. DELIVERY All supplies shall be delivered to the Richmond VAMC, 1201 Broad Rock Blvd., Room 3A170, Richmond, VA 23249. Delivery Times: Between 8:00 a.m. and 3:30 p.m. (Monday-Friday except Federal Holidays) All deliveries shall be accompanied by a delivery ticket or sales slip which shall contain: vendor's name, order number, date of order, date of delivery, itemized list of products furnished including product description and quantity shipped. 13.CHANGES/MODIFICATIONS Changes in the terms and conditions of this contract may be made only by written agreement of the parties. Any and all modifications for changes in: the prices, terms or conditions of this contract, will be prepared for signature by the VA Contracting Officer. 14. RECALLED AND DEFECTIVE PRODUCTS The Contractor will immediately notify the Contracting Officer of any recalls of product or other important product safety issues. As appropriate, the Contractor will replace and/or reimburse recalled/defective products at no cost to the Government. The Contractor may be liable for costs of processing recalls, i.e. administrative and clinical services to replace recalled/defective products. 15.MSDS, HAZARDOUS MATERIALS and WASTE ANALYSIS The offeror is required to provide a list identifying any "hazardous materials" defined as hazardous under the latest version of Federal Standard No. 313 that may be provided as a part of this contract. Material Safety Data Sheets (MSDS) shall be submitted for all products. Contractor will provide a complete chemical analysis of waste, to include mercury Naazides, carcinogens, reproductive toxins, acute toxins and all other waste that may be considered ignitable, corrosive, reactive or toxic. Contractor will also be required to provide additional subsequent waste analysis studies in the case of any new test or new test formation introductions. Documentation of all analysis will be provided to the VA Contracting Officer for review by the VISN-23 Green Environmental Management Systems (GEMS) Coordinator prior to contract award or introduction of new product after award. 16. INVOICE/PAYMENT The requirements of a proper invoice are as specified in clause 52.212.4. Invoices shall be submitted via OB10, an electronic invoice, by the Contractor on a timely basis to the respective VA Medical Center's "bill to" address. The vendor must reference the order number under which the supplies were ordered on each invoice. Payment to the Contractor will be made by: Financial Service Center (FSC) ATTN: Accounts Payable, Department of Veterans' Affair P O Box 149971, Austin, TX 78714 phone # 512-460-5380. To improve the timeliness of payments and lower overall administrative costs, the VA strongly encourages contractors to submit invoices using its electronic invoicing system. At present, electronic submission is voluntary and any nominal registration fees will be the responsibility of the contractor. VA intends to mandate electronic invoice submission, subject to completion of the federal rulemaking process. At present, VA is using a 3rd party agent to contact contractors regarding this service. In the meantime, contractors interested in registering for the electronic system should contact the VA's Financial Services Center at http://www.fsc.va.gov/einvoice.asp The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ FAR Provisions: 52.204-7System for Award Management (OCT 2015) 52.212-1 Instructions to Offerors- Commercial Items (JUL 2013) The Government will award a firm fixed priced contract to the responsible offeror who is the lowest priced technically acceptable. Technical acceptability is rated as acceptable or unacceptable and is based on the following: 1. Offeror shall provide an itemized list of the items Offeror shall provide a quote addressing CLINS (0001) 52.212-2 Evaluation-Commercial Items (JAN 1999) 52.212-3 Certifications and & Representations (APR 2016) 52.219-9 Small Business subcontracting Plan (JUL 2013) VAAR Provisions: 852.219-9 VA small business subcontracting plan minimum requirement (DEC 2009) 852.233-70Protest Content/Alternative Dispute Resolution (JAN 2008) 852.233-71Alternative Protest Procedure (JAN 1998) 852.252-70Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.270-1Representatives of Contracting Officers (JAN 2008) 852.273-74Award Without Exchanges (JAN 2003) FAR Clauses: 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.212-4 Contract Terms and Conditions- Commercial Items (SEP 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JUN 2016) -52.204-10Reporting Executive Compensation and First-TierSubcontract Awards (OCT 2015) -52.209-6Protecting the Government's Interest When Subcontractingwith Contractors Debarred, Suspended, or Proposed forDebarment (OCT 2015) -52.222-3Convict Labor (JUN 2003) -52.222-19 Child Labor - Cooperation with Authorities and Remedies(FEB 2016) -52.222-21 Prohibition of Segregated Facilities (APR 2015) -52.222-26 Equal Opportunity (APR 2015) -52.222-35 Equal Opportunity for Veterans (OCT 2015) -52.222-36 Affirmative Action for Workers with Disabilities (JUL 2014) -52.223-18Encouraging Contractor Policies to Ban Text MessagingWhile Driving (AUG 2011) -52.232-33Payment by Electronic Funds Transfer- System for AwardManagement (JUL 2013) 52.252-2 Clauses incorporated by Reference (FEB 1998) VAAR Clauses: 852.203-70Commercial Advertising (JAN 2008) 852.232-72Electronic Submission of Payment Requests (NOV 2012) 852.237-70Contractor Responsibilities (APR 1984)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/VA24616Q1650/listing.html)
 

Document(s)

Attachment
 

File Name: VA246-16-Q-1650 VA246-16-Q-1650.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3020723&FileName=VA246-16-Q-1650-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3020723&FileName=VA246-16-Q-1650-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04283808-W 20160924/160922234911-526bdb6094213e66815056d1e0d812fb (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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