SOLICITATION NOTICE
C -- Supplemental Architect/Engineer Services, Zone I, West Texas
- Notice Date
- 9/22/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541310
— Architectural Services
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Acquisition Management (7PQA), 819 Taylor St., Rm. 12B01, Fort Worth, Texas, 76102, United States
- ZIP Code
- 76102
- Solicitation Number
- GS-07-P-16-HH-D-7003
- Point of Contact
- Jennifer R Majdeski, Phone: 8178508174
- E-Mail Address
-
jennifer.majdeski@gsa.gov
(jennifer.majdeski@gsa.gov)
- Small Business Set-Aside
- N/A
- Description
- General Information Document Type: Presolicitation Solicitation Number: GS-07-P-16-HH-D-7003 Posted Date: September 22, 2016 Response Date: October 25, 2016 Archive Date: N/A Classification Code: C-Architect and Engineering (A-E) Services Title: Indefinite Delivery Indefinite Quantity Contract (IDIQ) for Supplemental Architect/Engineer Services, Zone I, West Texas Description 1. CONTRACT INFORMATION: a. General. The General Services Administration (GSA) is soliciting Architectural and Engineering (A-E) services for West Texas. This acquisition is being procured in accordance with Public Law (PL) 92-582, formally known as the Brooks Act as implemented in the Federal Acquisition Regulation (FAR) Subpart 36.6. The firm selected for negotiation will be based on demonstrated competence and qualifications for the required work. This procurement unrestricted. This announcement is open to all businesses regardless of size as stated above. If a large business is selected for this proposed contract, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan. The current subcontracting goals are as follows: Small Business 29%, Small Disadvantaged Business 5%, Woman Owned Small Business 5%, HUB Zone Small Business 3%, Veteran Owned Small Business 3%, and Service Disabled Veteran Owned Small Business 3%. The subcontracting plan is not required with this submittal. The North American Industrial Classification System Code (NAICS) applicable to this project is 541310, Architectural Services, which has a size standard of $7.5 million in average annual receipts. GSA proposes to award one indefinite delivery, indefinite quantity (IDIQ) contract for supplemental A-E services for West Texas w hich currently includes, but is not limited to, the following counties: Lipscomb, Hemphill, Wheeler, Collingsworth, Childress, Hall, Briscoe, Floyd, Crosby, Garza, Borden, Howard, Glasscock, Reagan, Upton, Crane, Pecos, Terrell, Brewster, Presidio, Jeff Davis, Hudspeth, El Paso, Culberson, Reeves, Loving, Winkler, Andrews, Gaines, Yoakum, Cochran, Bailey, Parmer, Deaf Smith, Oldham, Hartley, Dallam, Sherman, Hansford, and Ochiltree. The secondary contract areas will be the rest of Texas and the States of New Mexico, Arkansas, Oklahoma and Louisiana. This IDIQ contract will be negotiated and awarded for one (1) one-year base period and four (4) one-year option periods. The minimum guaranteed contract amount is $1,000 for the base year only. There is no limit on the number of Task Orders or the size of a project; however, the total cumulative Task Orders amount shall not exceed $10 million for the entire five year contract period. b. Contract Award Procedure: To be eligible for contract award, a firm must be registered with the System for Award Management (SAM) database. Register via the SAM Internet site at http://www.sam.gov. The Government will not indemnify the firm against liability involving asbestos or other hazardous materials, that is, no clause holding the firm harmless will be included in the contract. A Firm-Fixed-Price (FFP) IDIQ contract will result from this solicitation, including profit, overhead and hourly rates for anticipated disciplines and for use in negotiating FFP Task Orders. Missing even one (1) required element will be grounds to determine the firm as non-responsive and be eliminated from further consideration. A supplemental architect-engineer Lookup Table for pricing Task Orders for projects with an estimated construction cost of up to $2 million will be included in the contract. The Government will use the fixed price amount in the Lookup Table which will be a function of project size, type, and complexity. The Lookup Table will be provided to the A-E during initial contract negotiations. c. Nature of Work: The services necessary for each requirement will be negotiated and awarded as individual Task Orders. The A-E shall furnish all services, materials, supplies and supervision required to fully complete each task order. d. Pre-Proposal Conference: A pre-proposal conference for this synopsis will be held on October 4, 2016 from 2:00 PM -3:00 PM Central Standard Time at the following call in number 866-564-9718 and the passcode is 1817722 The purpose of the conference is to explain the requirements and answer questions from potential Offerors. 2. PROJECT INFORMATION: The A-E firm selected primarily provides design and estimating services for repair, replace and alteration projects in Federal Office Buildings, Federal Courthouses and Land Ports of Entry. "Design" primarily includes initial site observations in preparation for design, design in phases, construction documents, design clarifications and record drawings. "Estimates" are uniquely required to be within 5% +/- and includes budget estimates, market analysis, detailed construction estimating in phases, bid technical analysis and must have shell costs and tenant improvement breakdowns. Construction cost on the majority of these projects is less than Prospectus level (currently $2.85 million). More than 50% of GSA owned buildings qualify for historic designation. Disciplines required in Task Orders will primarily be Architectural, Mechanical, Electrical, Fire/Life Safety and Estimating specialist. Many Task Orders will include Structural Engineering and some Task Orders will require Civil such as Land Ports Of Entry and building sites. While the building types, tasks, disciplines and expertise noted represent a significant percentage of orders, other building types, tasks, disciplines and expertise will be required therefore, adaptability should be demonstrated. Additional services might include pre-planning services, detailed site inspection services optimizing design selections, interior design, Feasibility Studies (preliminary planning project with alternative assessments), additional sustainability such as LEED, energy conservation audits, constructability reviews, project risk assessments [economic, design, construction, other], seismic safety studies, high-wind resistance design, physical security design, blast resistance studies, progressive collapse assessments, and others. There might also be Cost Management Services including preparation of budget estimates, market research, life-cycle cost analysis and bid technical analysis and more. Other additional services might include diagnostics expertise required for problem identification and resolution with nominal destructive investigation or construction for envelopes roofing and building systems and subsystems. Another area of service might include construction observation, construction management as agent, quality control monitoring with related testing, multi-phased turnover services, commissioning, start-up planning, scheduling O&M training and other related work. There also might be post construction services, such as performing one-year post-occupancy reporting, facilities performance evaluations, post occupancy evaluations, post-occupancy systems management with diagnostics and assisting GSA in the formulation of lessons learned. There could be a request for development of move schedules, move coordination, inventory lists and occupancy planning. 3. SELECTION CRITERIA: Selection Criteria for this acquisition are listed below in descending order of importance. (a) Quality In Design : All designs are required to achieve excellence in aesthetics and technical design. Information requested for placement in the SF 330, Section H, including the Portfolios and Design Approach Statements will be evaluated for outstanding talent in both architecture and engineering. Design solutions will be evaluated for above standard talent, application, execution and performance. Design Approach Statements will be evaluated for the lead designers' exhibited commitment to excellence in their profession and the demonstrated application of excellence in their designs. Evaluation will also consider demonstrated business philosophy, customer service philosophy and level of care. Exceptional designs will receive higher ranking in the respective ranking categories over firms with modest designs. Expertise with issues such as energy conservation, energy modeling, life cycle cost analysis, sustainability, alternative energy application and related items will receive a higher ranking over firms demonstrating general design experience only. Measured, quantified and verifiable documentation of "before and after" performance of systems will receive a higher ranking in the respective ranking categories over firms espousing adherence to excellence. Expertise with complex customers such as the U.S. Customs and Border Protection, Courts and U. S. Marshals will receive a higher ranking in the respective ranking categories over firms demonstrating simple experience with moderately complex customers. Consideration will be given for design awards in both architecture and engineering disciplines based on type and relative application. (b) Experience, Performance, Technical Ability and Professional Acumen : Proposals will be evaluated on the team's demonstrated experience, performance, technical abilities, application of standard of care and exceptional care. Key personnel of the team who will be directly involved in providing the contract services will be evaluated on education, project experience, ability to work in team effectively, technical ability and other relevant qualifications that will provide the best opportunity for the successful completion of Task Orders under this contract. Additionally, proposals will be evaluated on how the proposed team will provide exceptional care with such concepts as unique insight, superior judgment, strategic management, incorporated risk analysis, pragmatic designs, optimal design selections or other expertise. Furthermore, past performance/experience will be evaluated on successful past performance in example projects from the owner, and/or peer and teammate point of view. The Government may also use corporate knowledge when evaluating this factor. There will be an evaluation of the team's ability to bring projects in on contract required budgets +/- 5% and tracking/controlling costs. (c) Management, Organization, Production and Quality Control : Evaluation will be made on the management of the professionals, projects, and products; the quality of construction documents, and quality of the effort. Proposals will be evaluated on how teams are organized, effectiveness of the organization, how well the teams works together, how they will maintain good working relationships; that roles, responsibilities and authorities are clearly established; how the teams can be proactive or responsive to emerging situations, conducting situation evaluations and make midcourse corrections. Evaluation will be on communication, is there a plan and commitment to timely communications; are communications defined, clear, and efficient and demonstrate how stakeholders are included. Proposals will be evaluated on demonstrated ability to execute biddable and constructible construction documents on high quality design while meeting schedules; providing well-coordinated drawings within each discipline, across disciplines, with specifications; and shows a clear understanding of how the team uses specifications in controlling construction cost. Consideration will be given for handling, overseeing, scheduling and staffing projects with the inconsistent and unpredictable issuance of Task Orders; how small projects repair, replacement and alteration work will effect attention given to projects; is there a strategy for designing and producing all work within the negotiated fee and is there a quality assurance approach in meeting the requirements of the Statement of Work. (d) Construction Management and Inspection Capability : Proposals will be evaluated on experience and capability of the firm and consultants with respect to complete construction management as agent, construction observation and Management and Inspection services for projects during the construction phase of the described projects. There will be an evaluation of the proposed quality control during construction, communications, structure of service, experience of those involved, how effort is processed and managed, how costs are controlled and on a clear understanding of how the team uses specifications to assist in controlling quality and management during construction. (e) Location in and Knowledge of Geographical Area : The evaluation will consider the team's ability to accomplish at least 35 percent of the required A/E services by a firm located within the geographical delineated area. The evaluation will also consider knowledge of local conditions within the geographical area including tactical, operational, strategic issues for all areas of construction related to the key disciplines as well as design and bidding. This will include everything from supply, labor force, weather and seismic conditions, to the local construction climate's impact on cost estimating. There will also be consideration given to how key team members can conduct pre-design site review of the proposed work without incurring extra cost to the government for travel. 4. SUBMITTAL REQUIREMENTS Once the proposal is submitted, and prior to award, any replacements or substitutions of any personnel or consultants may deem your proposal unacceptable. It is critical to propose personnel that have a high level of certainty that they will be available to perform the duties under this contract for the duration of the contract. Any and all changes made after the initial submission of your technical proposal will be re-evaluated for technical sufficiency and may negatively affect the order of your technical rating as initially established. Interested firms having the qualifications to meet these requirements are invited to submit their proposal using Standard Form 330 along with a letter of interest. Please be specific, provide pertinent and requested information. Vague, relative and general information will be discounted. Projects completed seven (7) years before the issuance of this solicitation will not be considered. Only the top rated firms will be recommended for interview by the screening board, based solely on their written response to this announcement and reference contacts. While selection will be based on best technically qualified for small repair, replacement, alteration work in an IDIQ or "on Call" contract; examples may include new, large or highly complex projects. Include a Part II (General Qualification) for each firm that is part of the proposed team. SF-330, Section C: Section C may be modified to provide more than six proposed team members. However, prioritize team members and use the first slots for those that are most important to creating the best well rounded team or demonstrate your concentrated areas of expertise. It is recommended that firms listed in the first slots of Section C, that are most important to creating the best well rounded team, also be included in Section F. SF-330, Section E: KEY PERSONNEL: Box "1 3. ROLE IN THIS CONTRACT". Firms classify Principles, CEOs and executive personnel as " Key Personnel ". However, GSA classifies only the few individuals that work with GSA team members directly on Task Orders as " Key Personnel". (a.) Key Personnel : "Key Personnel (as defined by GSA) should be prioritized and placed in the first pages of Section E. In Box 13 use the label "KEY" for individuals that work with GSA team members directly on Task Orders. Therefore, if a Project Manager for the lead firm will be integral to all Task Orders, Box 13 should have "KEY: PM, Task Order Lead", if multiple duty "KEY: PM, Task Order Lead, In House Hist. Pres.", for engineering "KEY: Mech. Eng. (b.) Lead Designers : It is required that you include any "Quality in Design" "Lead Designers" in "Section E". In Box 13 use the label "LEAD DESIGNER:" for individuals that are a part of your uniquely superior designers on the team. These are the individuals that will have full portfolios included in "Section H". (c.) Executives, CEOs and Others : Principles, CEOs, executive personnel and other personnel do not need special label designation in "Box 13". Principles, CEOs and executive personnel, for any firm, should not be submitted as "KEY" unless they have direct responsibility for accomplishing Task Orders. There are no limits on the number of personnel that may be listed. However, this section demonstrates the best understanding of a strategic team. It is recommended that personnel directly responsible for work submitted in Section F should also be included in Section E. SF330, Section F: Form may not be modified. As stated in the SF330 provide example projects which best illustrate proposed team's qualifications for this contract and provide a brief description of the project and relevance to this contract. It is important to carefully match example project titles used in different areas of the proposal for clarity. This is particularly true of example projects used in Section F and Section H. Projects should demonstrate ability to successfully accomplish a wide range of project types, sizes and budgets. Of the ten (10) project slots at least six (6) must have construction completed. Two (2) must be directly attributable to each of the Quality in Design Lead Designers [explanation below]. SF330, Section H: Quality in Design : Submit a portfolio representative of the lead architectural designer's ability to provide high quality in design (not to exceed 5 projects) and include a design approach statement (not to exceed 2 pages). Each example project should include no more than 3 single sided pages. Photographs, sketches and drawings are welcome. HVAC Mechanical engineering is considered the primary discipline regarding high quality engineering design for this contract. Submit a portfolio representative of the lead mechanical designer's abilities to provide high quality in design (not to exceed 3 projects) and include a design approach statement (not to exceed 1 page). Each example project should include no more than 2 single sided pages and should include project challenges, application of design intent, objective details, performance outcomes, other pertinent facts including verifiable information and other information that can substantiate application. Include a Management Plan (not to exceed 3 pages) with a clear plan of the team's overall management philosophy that includes project assignment methodology and approach; an explanation or plan for managing small repair, replacement and alteration projects; an explanation or plan on designing projects with limited construction budgets; an explanation or plan on scheduling - include a subheading on managing and scheduling projects with the Government's unpredictable issuance of Task Orders in terms of number, importance and urgency. The Management Plan shall include a proactive plan to meet FAR 36.203(a) and bringing projects in on contract required tolerance of 5% +/-. Consideration will be given for a plan or demonstrated method to lower construction costs using specifications. Provide a Communication Plan clearly articulating the strategy and overall approach to communication. Include goals, roles, responsibilities and technology. Note the "Point of Contact", the individual responsible for managing this contract and is the contact for GSA's Contracting Officer. Provide plan on how the team will be proactive on evaluations [in-house and other], being responsive to an issue, midcourse corrections, emerging situations and any additional information. A firm's formal Communicates Plan may be included as an exhibit. Include a plan or exhibit for communicating with GSA on the base contract and for the typical design phase task order. Consideration will be given for including a simplified construction phase communications plan. Consideration will be given for communicating base contract information, tasks orders information, P100 and other guides to more junior staff. Past Performance Documentation (for each sample project submitted in Section F): Provide copies of any performance evaluations or owner review of firm's performance; Provide an owner point of contact including name, title, address and current phone number, as references will be contacted; Provide copies (or listing) of awards; Provide copies of letters of appreciation and commendations. Teams must be able to demonstrate successful past performance on example projects from the owner, and/or; peer and teammate point of view. NOTE: SF 330, Part 1, Section E, "Resumes of Key Personnel Proposed for This Contract", Item 13, "Role in This Contract". In addition to the role in this contract, employees should be clearly identified as to whether they are direct or contract employees of the firm they are proposed under. All responsible Architectural or Engineering firms wishing to be considered must submit electronic copies of completed Standard Form (SF) 330 and other pertinent information (see FAR 53.236-2(b)). Your electronic copies can be submitted as a jump drive or via email. It is the submitting firm's responsibly to verify that the data is recorded on the electronic device or received via email. All proposals must be received NLT 5:00 PM Central Standard Time on Tuesday, October 25, 2016. No fax or paper documents will be accepted. Proposals must be addressed to the primary contract specialist. LATE PROPOSALS WILL NOT BE ACCEPTED. Jennifer Majdeski (cube 12B-385) 819 Taylor Street 12B1 Fort Worth, TX 76102-6114 Jennifer.majdeski@gsa.gov
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